10-1-12 MinutesCity of Scandia Park and Recreation Committee
October 1, 2012
Members Present: Alex Bildeaux (Chair), Dan Lee, Matt Rasmussen, Tom Vogen, Mike White,
Greg Zauner, Sally Swanson (City Council Representative)
Members Absent: Pamela Arnold, Parks and Recreation Coordinator Laurie Monson
Staff Present: Kristina Handt (City Administrator), Tim Keiffer (Maintenance Superintendent),
Brenda Eklund (Deputy Clerk)
Guests Present: Council member Chris Ness
Chair Bildeaux called the meeting to order at 7:00 p.m.
PUBLIC FORUM
No public comments were made.
APPROVAL OF AGENDA
Motion by Lee, seconded by Rasmussen, to approve the Agenda as presented. The motion
carried 6-0.
APPROVAL OF MINUTES
Motion by Lee, seconded by Zauner, moved to approve the September 10, 2012 minutes as
presented. The motion carried 6-0.
CHAIR'S REPORT
City Council Meeting
Chair Bildeaux reported that the Council approved of the recommendations for changes to the
Parks Ordinance at their September meeting, and will schedule adoption for the October Council
meeting.
White reported that he requested additional funding for Lilleskogen Park and the Council asked
for further information about the improvements. White plans to attend the October 9 Council
Work Session to discuss the project in more detail. Lee invited White to join the Lilleskogen
Park Subcommittee.
COMMITTEE REPORTS
Lilleskogen Park Subcommittee
This subcommittee is made up of members Lee, Zauner and White. The Committee discussed
how best to approach the park improvements. Bildeaux recommended the project be phased into
manageable portions, such as trail clearing first, then future improvements as funds and
donations become available. White suggested more clear -cutting be done, and to burn the reed
canary grass. It was agreed that trails should be widened to at least eight feet to allow equipment
to access the park. The Committee was in consensus that the park be made functional by clearing
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Scandia Parks and Recreation Committee
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the trails first. Bildeaux stated that he would mark the trails and inventory the number of trees to
be removed, acquire bids for the tree removal, and present this cost to the Council at their
October 23rd budget meeting.
Vogen suggested the excavation of the wetland be part of Phase 2, and to check with Americorps
for doing this work.
Scandia Community Market — Promotional Ideas
Swanson reported that a summary report of the Market will be presented to the Council at a
future meeting. It was reported that Committee liaison Arnold is coordinating a final meeting of
the vendors. Bildeaux suggested that the report also be presented to the PRC.
Swanson reported that the Fall Harvest Festival is being advertised for Saturday, October 13.
Swanson purchased a banner for the event, and will be putting it up at the corner of Highway 97
and Olinda Trail soon.
Lee suggested that a study of the effectiveness of the newspaper ads be tracked next year, in that
a discount coupon could be offered through the ads.
Grant Writing Subcommittee
White reported that he will be discussing projects and potential grant funding with members of
the Friends of Scandia Parks and Trails.
GENERAL/ NEW BUSINESS
Lions/Friends of Scandia Parks/PRC Liaison Report
Lee reported that he met with members of both the Lions and Friends of Scandia Parks. Lee read
a list of potential projects which the Lions have proposed to fund. Tom Triplett, a Lions donation
committee member, asked the PRC to prioritize the projects. Lee stated that he will work with
the Lions to help direct the funds to those projects for which the Council could approve.
Volunteer Agreement Letter
Administrator Handt presented an In Kind Contribution form for the Committee to review. This
would be used to document an agreement for volunteer work to avoid any misunderstandings
regarding the completion of the work. For larger projects, Handt offered a donation form for
public improvement projects, along with a checklist to help decide if accepting a gift is in the
best interest of the city. It was agreed that it would be at the discretion of staff as to when to
implement the use of the agreement form. Motion by White, seconded by Zauner, to approve
the use of both forms for accepting donations of volunteer work and improvement projects.
The motion carried 6-0.
Signage Recommendations
Zauner suggested that trail markers at Wind in the Pines be installed, to replace the missing
signs. Bildeaux will schedule a date for sign installation.
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Scandia Parks and Recreation Committee
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Due to Arnold's absence, it was agreed to table further discussion of signs to the November
meeting. Motion by Lee, seconded by White, to table sign recommendations to the
November meeting agenda, under Old Business. The motion carried 6-0.
OLD BUSINESS
Korey Olson Eagle Scout Project
Project mentor Vogen reported that he plans to meet with Olson regarding his sign project for
Wind in the Pines in mid-November, and will have a report for the December PRC meeting.
Signage at Log House Landing
Vogen reported that there was nothing new from Lisa regarding a sign for Log House Landing.
AGENDA FOR NEXT MEETING (NOVEMBER 5, 2012)
White would like to discuss the request for a receipt from Woods Run Products for the value of
the logs which were removed from Lilleskogen Park this summer. Bildeuax stated that he would
provide an invoice at the November meeting.
In addition to the regular staff and committee reports, a discussion of winter programs and
Vinterfest will be on next month's agenda.
ADJOURNMENT
Motion by Vogen, seconded by White, to adjourn the meeting. The motion carried 6-0.
The meeting adjourned at 8:42 p.m.
Respectfully submitted,
Brenda Eklund
Deputy Clerk