7.a PRC Draft Minutes 11-4-2019
City of Scandia Parks and Recreation Committee
Monday, November 4, 2019
Members Present: Terry Gorham (Chair), Dustin Hegland (Vice Chair), Carol Schwinghammer, Greg Zauner,
and Patti Ray (City Council Representative)
Members Absent: Cami Van Abel
Staff Present: Adam Hawkinson (Director of Public Works), Brenda “Bee” Stignani (Office Assistant)
PUBLIC FORUM
Representative Janie O’Conner from Cycling Scandia reported on both the results of recent events, vision for
future goals and presented a promotional video from the Geo Tour on June 1, 2019.
APPROVAL OF AGENDA
Gorham requested, in light of the guest presenters, to alter the order of the agenda and move New
Business, 7 a. to follow directly after item 4 a, the Approval of the minutes.
Motion by Zauner, seconded by Hegland, to approve the amended agenda. The motion carried 4-0.
APPROVAL OF MINUTES
Motion by Hegland, seconded by Schwinghammer, to approve the October 7, 2019 minutes. The motion
carried 4-0.
NEW BUSINESS
Scandia Heritage Alliance
Susan Rodsjo and A. Peter Hilger presented recommendations for the Scandia Arts and Heritage Center site
selection feasibility assessment. Susan Rodsjo is the president of the Scandia Heritage Alliance and A. Peter
Hilger is the Faculty Director of the University of Minnesota College of Continuing Education, Construction and
Facility Management Program, the Principal at Rylaur LLC, and was the President and Architect of
Rosewood/Portfolio. Mr. Hilger Founded Rosewood/Portfolio for the purpose of providing Design/Build services
for commercial, industrial, educational and childcare clients across the country. He also planned the historic
James J. Hill North Oaks Farm restoration: Included restoring historic Creamery and preparing a wide-ranging
Park and Recreation master plan for the North Oaks Homeowners Association. Mr. Hilger’s recommends
reconfiguration of the lower ballpark to accommodate the water tower and provide future space for additional
community amenities after considering 5 potential sites. The conversation was informative and interactive. No
action was requested from the PRC; the next step is to take a similar presentation to the city council.
REPORTS
Chair Report
Chair Gorham provided an oral report of two items. First, expression of gratitude to all regarding the success
of the Story Board project in Lilleskogen park. And second, to report that a meeting is being set up with Julie on
the School Forest project with the intent of a report to be prepared for the December 2, 2019 PRC meeting.
Public Works Director Report
Hawkinson provided a written report.
Hay Lake Pavilion: Water: The Washington County Historical Society has indicated that they will continue
in this project. Hawkinson stated that he will investigate cost analyst of connecting to the existing well
versus drilling a new well to support a drinking fountain and one spigot.
Staff Report
Stignani provided a written report.
October 7, 2019
Scandia Parks and Recreation Committee
Page 2 of 2
Winter After School Skating Program: Staff will follow up with Herman regarding a contingency plan in the
event that two classes are cancelled and her child earns a spot on the competitive team that would conflict
with rescheduling make up classes. PRC would like to avoid refunds to participants.
OLD BUSINESS
Impromptu Bench Discussion
Bruce Swenson requests that the PRC submit invoices to the Scandia-Marine Lions club for the park benches
prior to the end of the year. He suggests 4 benches to be installed on Oak Hill Road, Olinda Trail and perhaps
also at the Wayne Erickson ballfield. Hawkinson will follow up as Minncor Industries no longer produces
the product recommended in the PRC Park Bench Standard, and approved by City Council on October 16,
2018.
Vinterfest planning
Zauner provided a preliminary schedule-the Community Center is full all day long. The PRC had “sandwich
board” signs that need to be located. These would be used to identify the schedule of activities in the community
center by placing them on the sidewalk near the front door.
Snow Sculpture: Staff to locate the waiver necessary for each registration, Hegland volunteers to run the
registration table at Vinterfest.
Frozen Princess Party: Gorham will follow up with Ryan Goodman to ask Bolten and Menk to sponsor the event.
Van Able has requested a quote for 90 minutes rather than 60. The princesses can be outdoors, but need a
backup plan in the event of extreme cold conditions.
Movie: The committee decided to show Mighty Ducks, staff will investigate if the licensing fee for the day is
conditional on one showing only, or if there is the flexibility to show the same movie two times if the schedule
allows.
Asylum Theatre: Beaivi and the Reindeer staff investigated the community center space and identified their
special seating arrangements and described their props. They would like to preform two times.
Schedule: Zauner will further develop the schedule for the December PRC meeting.
Bone Lake Park Trails
Hawkinson reported that there is a state survey on this area. He will follow up further with a contact to see if
he can get a PDF copy in Forrest Lake or if he must drive down to the Washington County office to view the
document in person.
AGENDA FOR NEXT MEETING
The proposed agenda for the Monday, December 2, 2019 meeting:
1. Vinterfest Follow Up, including Vinterfest Button Voting
2. Lions Bench Follow Up
3. Bone Lake Trails
ADJOURNMENT
Motion by Hegland, seconded by Schwinghammer, to adjourn the meeting. The motion carried 4-0.
The meeting adjourned at 8:59 p.m.
Respectfully submitted,
Brenda “Bee” Stignani, Office Assistant/Parks and Recreation Coordinator