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8.f Administrator's Report 01-2020City of Scandia 14727 209 th St. N. PO Box 128, Scandia, Minnesota 55073 Phone (651) 433 -2274 Fax (651) 433 -5112 http://www.ci.scandia.mn.us Page 1 of 3 DATE: January 17. 2020 TO: Honorable Mayor and City Council Members FROM: Ken Cammilleri, City Administrator RE: Administrator’s Report Code Enforcement There were two liquor compliance check violations that occurred on December 30, 2019. Both of these citations are in the process of going through the Circuit Court. Upon conviction, a hearing with be arranged for each respective business with the City Council. Enforcement of parking regulations in the downtown area of the Village Center has been stepped up. Citizens are reminded that parking on the street between 1:00am and 5:00am during snow and ice events may result in citation and potential towing at the owners expense. It has come to my attention as I have attempted to issue citations in the code enforcement process that many of our Codes that were adopted over the last 5 years were not submitted for inclusion in the State of Minnesota Citation database. Staff and I have successfully added some of missing regulations that are most frequently used 2 weeks ago. It is expected that when the newly codified ordinances are adopted, we will be able to upload all of the regulations that are missing. Ordinance Codification Staff received the final codified deliverables from American Legal Publishing Corp for adoption. However, since this process did not include the Development Code for cost reasons, I will be working to codify the regulations myself to ensure we have a clear and consistent code on the record. I hope to have this completed by February or early March. Property, Liability, and Worker’s Compensation Insurance Renewal All of the City’s Insurance policies were renewed with no changes to coverage or deductible levels, but new vehicles and equipment were added. Although we have not received the billing statements for these policies yet, I anticipate the expenses should be close to what was anticipated in the 2020 Budget. City of Scandia 14727 209 th St. N. PO Box 128, Scandia, Minnesota 55073 Phone (651) 433 -2274 Fax (651) 433 -5112 http://www.ci.scandia.mn.us Page 2 of 3 HR Compliance It was determined that the City has not maintained a DOT Compliance Program since 2018. Arrangements are currently being made to enroll the within a DOT Total Compliance Program in which joining a drug testing pool compliance consortium. This change should bring the City back into compliance. I am currently in the process of obtaining quotes. Scandia Tree and Pollinator Projects On January 6th I meet with representatives of the Washington County Conservation District (WCD), both Soil and Water Conservation Districts, and interested community members to identify projects in enhance pollinator plantings and to grow and plant more trees both for pollinating and improving shoreline stability. Washington Conservation District is applying for funding through the Lawns to Legumes program to create several “pollinator friendly” demonstration neighborhoods in the county, including one near Bone Lake. This conversation lead into the discussion of creating a gravel bed tree nursery to replace trees lost after the June 28, 2019 tornado and adding trees to improve shoreline integrity. The group also looked into the gravel bed nursery the the City of Marine on St. Croix has done as well as their tree preservation ordinance. The group agreed to meet again to discuss next steps. Please let me know if you are interested in participating in the discussion as it is open to anyone interested in attending. Scandia Heritage Alliance Water Tower Barn Project Staff is close to sorting a final agreement with the Scandia Heritage Alliance for the Watertower Barn Project. It is anticipated that the agreement will be available for the Council’s review and consideration at its next meeting. Implementation of Credit Card Service Agreement Staff is still finalizing the setup with Payment Service Network, Inc. to offer credit card payments to customers. It is anticipated that this service will be up some time in February or early March. Preparations of RFPs for Zoning Amendments for the 2020 Comprehensive Plan and Community Center Assessment Staff is current preparing drafts for both of these Requests for Proposals. These are anticipated to be ready for review and consideration at the Council’s next work session. Classification and Compensation Study A proposal for the implementation of the classification and compensation study is animated for delivery in February. The Fire Chief is being included in the study and the Deputy Clerk position is being reevaluated. City of Scandia 14727 209 th St. N. PO Box 128, Scandia, Minnesota 55073 Phone (651) 433 -2274 Fax (651) 433 -5112 http://www.ci.scandia.mn.us Page 3 of 3 Please let me know if you have any questions.