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5.e Park User Permit Fastpitch Tournament Staff Report Date of Meeting: February 18, 2020 To: Scandia City Council From: Brenda Eklund, Deputy Clerk Re: Park User Permit for Scandia Athletic Association for June 26-28, 2020 Background: Dean Lindgren, on behalf of the Scandia Athletic Association, has applied for a Park User Permit to conduct a Fastpitch Softball Tournament at the Wayne Erickson Lighted Ballfield on June 26-28, 2020. Proposal Details: Because the event is expected to draw over 100 people, Council approval of the park user permit is required. The application states that between 100 – 200 players and spectators are expected. The tournament begins on Friday, June 26th at 6pm and plans to run until midnight. Games begin at 8am on Saturday, June 27th and run until midnight. On Sunday, June 28th games begin at 8am and conclude no later than 10pm. This tournament was held in June 2018 and June 2019 with no complaints or incidences reported. The organizer anticipates that Meisters Bar & Grill will operate the concession stand and sell beer. If so, the business will need to apply for and be approved a Temporary Off -Premises License to serve alcohol no later than the May 19th Council meeting. Staff recommends that the following conditions be attached to approval of the park user permit: • The event shall be held as described in the application. • All food service shall meet any applicable requirements of the Washington County Health Department. • Event organizers shall request any utility locates that may be required for the location of any tents, stakes, or signs. • Event signage must be placed out of the road right-of-ways and be removed at the end of the event. • Event organizers shall provide trash containers and remove and properly dispose of all waste during the event. Options: 1) Approve the Park User Permit with the recommended conditions. 2) Amend the conditions and then approve the permit. 3) Do not approve the Park User Permit. Recommendation: Option 1.