9.c Tractor ROW mower replacement purchase
Staff Report
Date of Meeting: February 18th, 2020
To: Mayor, City Council
From: Adam Hawkinson, Director of Public Works
Re: Tractor ROW mower replacement 2020
Background:
The City of Scandia has a Right of Way (ROW) maintenance ordinance that stipulates the ROW’s are mowed
twice a year. It is in the best interest for the city to keep the ROW clear and free of volunteer trees and
excessive vegetative growth.
The John Deere 6410 ROW tractor mower has been a part of the equipment inventory since 1999. It was
scheduled for replacement in 2009, 2013, 2015 and 2017. In 2017 it was pushed back because of the plow
truck purchase. The tractor is now over 20 years old and has had two sets of mowers on it, two different
brushing heads and cost the city $9,000 to fix last year when the planetary needed repair. The equipment
has reached a point where repairs are imminent and will cause additional down time for each repair. Staff
has researched the renting of a similar machine but those costs exceed what the city would spend by
owning the machine. Another factor is only the brushing mowers were available for rent at this time and
not flail mowers. The approximate total for renting for 15 years would exceed $225,000 using the brush
mower rates as a gauge.
Staff is also looking into other ways to use the tractor. In order to maintain the City’s gravel roads more
efficiently and effectively, the tractor could also be used to pull a Road Maintainer which is more operator
friendly than the John Deere grader.
Issue
Public Works Staff is requesting City council approve the purchase of a tractor and mower units.
Proposal Details:
Staff has received quotes using Sourcewell pricing through the vendors. The quotes for the equipment
are attached. The tractor is quoted separate from the mowers. There are tow mowers, a rear and a
boom mower.
Tractors:
John Deere 6110M - 2020- $84,863.88 Sourcewell pricing, $25,800 trade-in 6410 = $59,063.88
Case IH Maxxum 125 AD4 – leased 2018 – $78,600.00 Sourcewell pricing, $22,000 trade-in + $3750
Freight = 60,350.00 (Ag. Tires)
Case IH Maxxum 115 AD4 – 2020 - $87,694.00 Sourcewell pricing, $22,000 trade-in + $1,560 Freight
=$67,254.60
New Holland T6 – 2020 – Sourcewell pricing, $86,937.00 + $1,560 Freight = $66,497.00
Mowers:
Alamo – $71,890.44 total package – Rear Flail – Hydraulic over belt - $19,509.47
Bomford - $78,214.00 –Total Package – Front Flail – Mechanical over belt - $16,186.17
Diamond – $73,437.00 – Total package w/rear cradle – Rear Flail Mechanical over belt - $17,040.00
(Rear Flail - Price change from original quote.)
Bomford - $17,000 – Rear Raptor Flail
Fiscal Impact:
There is $131,000.00 appropriated for the purchase in the 2020 CIP equipment fund.
Options:
1). John Deere 6110M with Alamo Mowers - $130,954.32
2). John Deere 6110M with Alamo Boom Mower – Bomford Raptor Rear Flail - $128,444.85
3). John Deere 6110M with Alamo Boom Mower – Diamond Rear Flail - $12,484.85
Recommendation:
Option #1
Attachments:
Specifications for John Deere, New Holland, and Case.