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ADDITION_Memo 20-12 Computer Network Infrastructure UpgradesSCANDIA DATE: April 1, 2020 TO: Honorable Mayor and City Council Members FROM: Ken Cammilleri, City Administrator RE: Needed Computer Network Infrastructure Upgrades Attached is the current task list for computer network infrastructure improvements for the City at the Community Center and Fire Department/Public Works Building. Items highlighted in Green are that have been identified as being priority. Most of the equipment / software costs are slightly rounded up so in reality things should be a little cheaper than estimated. The labor cost column is the estimated labor cost is if Rolltex, the City's current IT Service provider, were to complete 100% of the setup. However, volunteer assistance on the part of City Council member Kronmiller and Internet Action Committee Chair Bob Willmers may help offset some of these expenses. Short -Term Priority Plan Option: Although it would be ideal to do everything all in one go as we could avoid certain duplicate costs, the following minimum improvements are needed to improve network safety and to centralize backup of records. This includes upgrading the network domain, and setup of a virtual private network (VPN) between the city's two locations with existing equipment. There will be probably approx. $500 worth of labor (vs the $204 on the task list) if we wait to switch firewall products later. This option would cost approximately $2,100. The Full Scale Implementation Plan Option: Includes replacement of equipment that is near the end of useful life, wireless internet upgrades for both public and private networks, replacement of battery backups, antivirus upgrades, and IP restructuring to reduce network address conflicts. At this level of improvement, the estimated project cost is approximately $5,000. The City has already exhausted its computer equipment replacement budget with the recent purchases of replacement computers and a laptop. Options 1. Take No Action 2. Proceed with minimum improvements and authorize budget amendment to the general fund 101-41000-570 (Admin Office Equipment) from $2,000 to $4,100. 3. Proceed with full-scale implementation and authorize budget amendment to the general fund 101-41000-570 (Admin Office Equipment) from $2,000 to $7,000. Please let me know if you have any questions. (The table referenced is on the next page) City of Scandia 14727 209th St. N. PO Box 128, Scandia, Minnesota 55073 Phone (651) 433-2274 Fax (651) 433-5112 http://www.ci.scandia.mn.us Page 1 of 2 Task Equipment/Software Cost Labor Cost Ongoing Cost Domain and Software Upgrades $200-$300 (Win 10 Pro) $520 $0 Site to Site VPN: Setup SonicWALL's for VPN tunnel between City Hall + Fire Location/Remote VPN $0 $156 $0 City Hall WiFi $300 $156 $0 Antivirus Upgrades $0 $0 $30 *per Computer*per Year Network Segmentation (3 Networks - LAN, Guest, Security) $200 $204 $0 Firewall Replacement $800 $416 $0 Wifi AP Public Works $150 $52 $0 Switch Upgrades $800 $204 $0 Setting up central backup $100 $0 Already Existing Carbonite Costs Equipment Battery replacement $150 $0 $0 IP Structure Adjustment $0 $416 $0 Total Costs for all tasks, software, and equipment Total cost for essential upgrades $2700-$2800 $1,220 $2,124 $880 City of Scandia 14727 209th St. N. PO Box 128, Scandia, Minnesota 55073 Phone (651) 433-2274 Fax (651) 433-5112 http://www.ci.scandia.mn.us Page 2 of 2