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2012 Job Description City AdministratorReasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. MAY 2012 CITY OF SCANDIA, MINNESOTA Administrator FLSA: Exempt General Definition of Work Performs difficult professional and administrative work managing local government operations and activities; ensuring adopted ordinances, resolutions and policies are implemented and consistently applied; maintaining official records; and performing related work as required. Work is performed under general supervision of the local elected governing body. Supervision is exercised over all staff. Essential Functions of the Position Administrator Duties • Directs agenda and minute preparation for governing board agendas and minutes and for appointed boards and commissions; staffs meetings and directs staff to ensure implementation of adopted policies and direction. • Works with the governing body to coordinate the establishment and implementation of strategic and long-range plans. • Prepares and submits a proposed budget to the governing body for its approval; administers the budget and provides financial reports to the governing body. • Reviews and prepares written reports and recommendations for the governing body and various boards and commissions. • Meets with various citizen groups or individual citizens; responds to requests for information; handles complaints. • Provides recommendations to the governing body on the employment, discipline and removal of all employees. • Supervises employees; establishes and communicates performance expectations; coaches and develops staff; and regularly evaluates staff performance to ensure accountability. • Develops and administers human resource policies; a compensation plan; and employee benefits. • Develops and implements administrative rules, policies and procedures. • Coordinates and manages consultant service agreements for contracted functions and special projects. • Responds to questions from residents and developers regarding zoning and land use regulations. • Performs related tasks as required. Clerk Duties • Provides for recording and filing all official proceedings and noticing regular and special meetings and public hearings. • Coordinates and supervises bi-annual and special elections, including training of election judges. • Oversees the maintenance of financial books and recording of funds; receipting of payments; preparation of vendor claims; and the selection of official depositories. • Performs related tasks as required. Knowledge, Skills and Abilities Comprehensive knowledge of the principles and practices of public administration; thorough knowledge of municipal finance practices; thorough knowledge of the laws, ordinances and regulations applicable to local government; ability to express thoughts effectively orally and in clear and concise reports, memoranda, directives and letters; ability to analyze complex problems and develop comprehensive plans from general instructions; ability to meet the public and to discuss problems and complaints; ability to establish and maintain effective working relationships with elected officials, staff, appointed members of boards and commissions, volunteers, and the public; ability to plan and direct the work of operating departments. Education and Experience Graduation from an accredited college or university with major coursework in public administration or related field or equivalent combination of education and experience, and considerable administrative experience in local government. Physical Requirements This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions. Special Requirements Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. MAY 2012 CITY OF SCANDIA, MINNESOTA Possession of a driver’s license valid in the State of Minnesota.