6. Resolution No. 2020-27 CARES Act Election FundingCITY OF SCANDIA, MINNESOTA
CC RESOLUTION NO. 2020-27
WHEREAS, the COVID-19 Pandemic requires additional efforts to make the election process safe,
sanitary and effective; and
WHEREAS, the Office of the Minnesota Secretary of State is currently soliciting grant applications from
counties for grants pursuant to Laws 2020, Chapter 77, section 4 and the federal CARES Act; and
WHEREAS, grants will be provided to each county pursuant to a formula set forth in the grant
application provided by the Office of the Secretary of State; and WHEREAS, the funds provided by the
Office of the Secretary of State are provided for the purpose of the uses set forth in the federal CARES
Act and as further restricted by Laws 2020, chapter 77, section 4, subdivision 4; and
WHEREAS, those purposes are primarily for the protection of persons involved with the election process
including voters, as well as certain other purchases set forth in law; and
WHEREAS, the county will work with the municipalities within the county to determine a fair, equitable,
and mutually agreeable allocation of the funds within the County and between municipalities for the
funds to be distributed pursuant to the OSS identified default allocation formula as determined by the
Secretary; and
WHEREAS, Laws 2020, Chapter 77, section 4 requires a 20% match for the grant; and
WHEREAS, Washington County administers the absentee voting process for all municipalities and incurs
substantial costs associated with this commitment, and
WHEREAS, additional county costs for absentee balloting due to COVID-19 will be between $330,000
and $400,000 for the 2020 State Primary and General elections; and
THEREFORE, BE IT RESOLVED that the Municipality of Scandia agrees to the allocation of funds in the
maximum amount of $1,790.77 and
BE IT FURTHER RESOLVED, that the Municipality hereby appropriates the required match amount of
20% as set forth in the grant application; and
BE IT FURTHER RESOLVED, in the event all of the appropriated funds indicated above are not spent in
accordance with the grant requirements, that the remaining funds be made available for Washington
County to claim for costs associated with the absentee ballot process; and
BE IT FINALLY RESOLVED, that the chief elections officer of the municipality is hereby authorized to
submit the required expenditure report to Washington County as a claim for reimbursement up to the
maximum appropriation listed above.
Adopted by the Scandia City Council on this 5t" day of August, 2020.
Christine Maefsky, Mayor
ATTEST:
Kenneth Cammilleri, City Administrator