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5.g) Gammelgarden Special Event ApplicationRECE'IVLD CITY OF SCANDIA VCA \Dim 14727 209"' Street North Scandia, A4innesota 55073 (651) 433-2274 wivw.ci.scandia.nvzus Special Event Permit Application INSTRUCTIONS: Fill out this form completely, sign it and include all required attachments. If additional space is needed, attach additional sheets. Submit to the City of Scandia at least 30 days prior to the date of the event with the $25.00 permit fee. You will be notified at the time of application of the date for City Council consideration of the request. 1. Name, purpose and description of event: Apple Awau 5k run/walk _ - lTo rause, Y' OV16W k awarmss For two l ocod mas etAms ( GC.tAAV.e194rden & HatA Lake Sc."oi) - &C UU4 consists of a 5k w&lkIrttv1 I' v, wkick e,6tLVL parliei, Ode- will feeie e, & 14id avJ a, s race d pi l✓ ueoyl, covet Its Location address: (jCtm1meyy(gA1.rJ8VI RSe-Km z0W 011'vk3L 'I'mil, SoyiJic,. MN 5503 Date(s): 5o,TUr( aq , Seplember 161k Event starting Time: Set-up start date and time: Dismantle by- date and time: Event ending time: ^' 3: 00 Pi 1�U�kb� SWvI el` 5o� Uii , 7: UD AM Anticipated number of participants and/or spectators: ^� If there is a fee or donation required as a condition of attendance, please describe: 2. Attach sketch or site plan showing the location of the following as applicable: X route (beginning/ end, direction of travel, traffic control points) ticketing/ registration/ entry locations entertainment or stage locations portable toilet facilities fencing locations parking areas for participants/ spectators sign locations speaker (sound amplification) locations food concession areas (cooking, serving, consumption) alcoholic beverage concession area other concession areas size and location of any tents or structures trash/recycling receptacle area fireworks or pyrotechnics site first aid facilities other as may be applicable City of Scandia, Special Event Permit Application, Page I of 7 3. Applicant information: Name: Kif Wa. via N 'Ic Pr%%h0PITitIe: Tvt1,eM, Address: /r Phone: 301_ 113" iqag (Krv.6rry FSG CGt 2) 71 G' �5 C�� O E -Mail: ko 6P' lc d 9 wLALI,1. C'O (Kiri Affiliation/ organization: GavAme. C'*LrJevt t45Ulv1n Are you an authorized applicant for this organization? Will this person have authority to cancel or modify event plans? Will this person be present at the event and in charge of the event at all times? If no, provide contact information for person who will be the responsible party on the day of this event Name: Title: Address: Phone: Cell; E -Mail: Yes No Yes X No Yes No 4. Entertainment: Describe entertainment plans. If there will be music, sound amplification or any other noise impact, please describe including the intended hours. kM.u. L rG(e t l vvt at &Ct w e'[ &rro llo wi vl VVW J h ke VW svu. �, ► ���,�«� slwu,ld �e taj,% 5. Sanitation/ potable water: Describe the toilet and hand washing facilities present on the site (type, number & location) as well as temporary/ portable facilities to be provided. Describe the source of potable (drinking) water. Two mein's cA women's 6odkrooms in Gam-,nejoj&rden MaSetAvv%. Porl&We 611tis art also 6LV&11&61G DVL lk& "r4k SIL OF iylG Ge1LMMt1-jQrJtVt HVSeu1M ar-k4nR lol. Tkcre art. two Jfiviki'4 Fat4 AIaivts ivt RtG N*ASCAU' M CWLi wct�er- w i ll bac, my l'&� a lvvt Ne RX'Ee, 6'Z td owls i dC, 444 M mscwim cSl e r I ..(- tvm 1. City of Scandia, Special Event Permit Application, Page 2 of 7 6. Parking and traffic control: Describe the location and number of parking spaces available. Describe arrangements that have been made for traffic control. 64 0- Ito., Eli 6karc4 SMU4 0041�� 66AM 0 4140. Vo(a e6te Will he, OK kAw4 6 di tubi- 404M.C'. 7. Emergency/ medical services: Describe measures that will be taken to ensure emergency vehicle access (police, fire, ambulance) to the event area. Pur.IK(A is mstrideA }-o i4c, sptci in lvl•s{ all t4�bt"ge," a wss poinis will 6e, k ewr vlun� �slSl� F 8. Security/ crowd management: Describe your proposed procedures and staffing for the event operations and crowd control. I- Am will be a +Siralim Ic"6c a1lea~ ccr�ZVL 408 busses TM411 orAlvi4 M14mrs t I I&k Sal Wlm, 114t mvi wJl be,4i I', I wr lw .Trt am 6tck QJ Glx will be, &SI&� � 9. Trash/recycling, event clean-up: Describe the number, type and location of trash/ recycling containers to be provided. What provisions have been made for clean-up of the site and surrounding area after the event? U12 6 5 OWIJAW YCGr�w s J(51 6 a vi j 3 MPVx, i ml.d6. wbt oy?' will ��. _My ijc� at I•(tti Lr-&zo a%&& SUf will be- movoi hlc. _C'I alo floc ✓ t -J" Name of trash/ recycling hauler: 10. Lighting: Describe any temporary or permanent lighting that will be added for the event. City of Scandia, Special Event Permit Application, Page 3 of 7 11. Temporary structures or construction. Describe any tents, canopies, enclosures, stages, platforms, scaffolding, risers, bleachers, fences, and any other type of temporary structure or construction for the event. Event sponsor is responsible to obtain any building or electrical permits that may be required for such construction. T4ic k, will I ikALA Inc, so>z cavItop es us -e jinn`+ R� Pte, 644 it IS aLPtVtL'j OV -1 i -' w ry. 12. Advertising and promotion. Describe how this event will be advertised and promoted. Describe any signs (size, type, location.) All signs must comply with Scandia Development Code Chapter 2 Section 9.13 including a permit if required. bvcusi+t► Will be, dove ov< l'a&c60UV 10"11 W.wS r oSIVS(a ISI-dS iN tamt 6Gti'1Kd5SC5, 13. Noise: Describe expected type, duration and timing of any noise sources. Describe measures to be taken to ensure compliance with city noise ordinance (Ordinance No. 65.) S(jKvtj Skm[A V1.Ut efeeA 6l�eivlk14CC. 1-ev1S. 14. Fireworks or pyrotechnics: Will any fireworks or pyrotechnics be used at the event? Yes No If yes, describe in detail. Fire Department approval will be required. City of Scandia, Special Event Permit Application, Page 4 of 7 15. Food and beverages: Will alcoholic beverages be served? Yes No If yes, describe the type of beverages and the status of the liquor license: Will food and/or non-alcoholic beverages be served? Yes V No If yes, describe what will be served and any plans for cooking food in the event area, including fuel source to be used: Pic, will bG scd a(&VLq Willi a cijep 6vt K -cel co4011-0, Some, 40 bel �ccic ccl e -C 14L.6,fs. and WA[Cr r Ike- rkK eve! Has a license been obtained from the Washington County Department of Health and Environment? (please attach) Yes No 16. Other concessions: Describe what vendors or concessionaires you will allow at the event, and how you intend to regulate and monitor their activities. 17. Gambling: Will there be any gambling (raffles, pull -tabs, bingo, etc.) at the event? Yes No If yes, a lawful gambling permit will be required as provided by state law and Scandia Ordinance No. 100. Describe the gambling activity and the status of the gambling permit. 18. Workers compensation compliance: In accordance with Minnesota Statutes all applicants for license and permits to operate a business in Minnesota must submit acceptable evidence of compliance with workers' compensation insurance requirements. Please complete the certificate of compliance and attach to this application. City of Scandia, Special Event Permit Application, Page 5 of 7 19. Indemnification: Ordinance No. 119 requires that a special event permit holder shall agree to defend, indemnify and hold the City, its officers and employees harmless from any liability, claim, damages, costs, judgments, or expenses, including attorney's fees, resulting directly or indirectly from an act or omission including, without limitation, professional errors and omissions of event promoter, its agents, employees, arising out of or by any reason of the conduct of the activity authorized by such permit and against all loss caused in any way by reason of the failure of the event promoter to fully perform all obligations under this ordinance. Please complete the release and indemnification agreement and attach to this application. 20. Insurance As a condition of the granting of a permit for a special event conducted on public property or public streets or parking lots, the permit holder shall provide to the City a public liability insurance policy naming the City as an additional insured entity with limits of not less than one million dollars per occurrence. Please attach the certificate of insurance to this application. THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private data we are requesting on this form. Private data is available to you, but not to the public. We are requesting this data to determine your eligibilityfor a permit from the City of Scandia. Providing the data may disclose information that could cause your application to be denied. You are not legally required to provide the data; however, refusing to supply the data may cause your permit to not be processed. Your residence address and telephone number will be considered public data unless you request this information to be private and provide an alternative address and telephone number. Please sign below to indicate that you have read this notice: Signature: ' ~— Date: I request that my r° sidence 6"aress and telephone number be considered private data. My alternative address and telephone number are as follows. Address: Telephone: Acknowledgement/ Signature: I hereby acknowledge receipt of a copy of this application form and Ordinance No. 119, Establishing Rules and Regulations for Special Events, and agree to abide by the ordinance and any other conditions that the City of Scandia may place upon issuance of this permit. f' r Signature: ff/f Date: City of Scandia, Special Event Permit Application, Page 6 of 7 7/16/2015 Gammelgarden Museirn to Hay Lake School & Erickson - Google Maps 10 Scandia Trail N c 2 � • Gammelgarden Museum t. �0g'hSt N iH k 9 min f, � 3 E m4es ip s 52 202nd 914 X e gf, estN - xroMry � Ha S - a i Goo Q 'Marine Trail & ` via 205th St N and Mayberry Trail N 9 min Map data ©2015 Google 2000 ft