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5.f) Staff Report-Safe Assure ContractI-- mi -% € SCANDIA Staff RepoVt Date of Meeting: September 15, 2015 To: City Council From: Brenda Eklund, Deputy Clerk Re: Safe Assure Contract Background: In 2009, Scandia joined with a group of other Washington County communities (Stillwater, Lake Elmo, Marine on St. Croix, Scandia and Oak Park Heights) to work with SafeAssure on safety policies, programs and training. After reviewing a number of options, this was found to be the most economical and efficient approach to bringing the city into compliance with safety requirements Since we entered into the contract, SafeAssure has provided drafts of all OSHA -required written policies and programs, conducted mock OSHA inspections of city facilities and provided all required training programs. They have assisted us with formation of our safety committee and we have implemented their online MSDS program. We've made a great deal of progress toward OSHA compliance, and seen some benefits from working with the group of communities. Issue: Should the City Council approve the Safe Assure Contract? Proposal Details: The contract runs from Oct. 1-Sept. 30 each year. The language in the renewal contract is the same as this year's contract. Fiscal Impact: The contract price for the next year is $3,087 which is the same as this year. There are sufficient funds in the Admin Dept to cover this contract renewal. Options: 1) Approve the contract 2) Amend the contract, then approve 3) Do not approve the contract Recommendation: Option 1.