6a. Staff report May Township Agmt for Fire Services
Staff Report
Date of Meeting: October 7, 2020
To: City Council
From: Mike Hinz, Fire Chief
Re: May Township 2021-2023 Contract
Background:
The City of Scandia has been providing contract fire coverage to May Township for many years.
In the past we have signed 3 year contracts with May. We would like to do this again with the
costs provided in this report.
Issue:
Should the city sign the 3 year contract to provide emergency services to the township of May?
Proposal Details:
Scandia Fire and Rescue would recommend that we renew our contract for emergency services
for a part of May Township for another 3 year term. The area covered is on the attached Map.
May is covered by 3 fire departments (Scandia, Marine & Stillwater). The cost estimates are
based on population of the area we will respond to. The map is already setup in the county 911
communications center, so no changes would be needed.
Fiscal Impact:
The fiscal impact is a revenue inflow of $30,710 for 2021, $31,493 for 2022 & $ 32,300 for
2023.
Options:
(1) Approve & sign the attached contract
(2) Adjust the fee to a different amount using a different calculation formula.
(3) Decline to provide Emergency services to the Township of May
Recommendation:
Option (1).
Data for City of Scandia/ May Township Fire Services Contract Discussions
Population Served (2019 Met Council Est)
Population Households Persons/HH HH Served Population Served % Population Served
Scandia 4,054 1,531 2.6479 1,531 4,054 90.79%
May 2,722 1,059 2.5703 160 411 9.21%
6,776 2,590 1,691 4,465 100.00%
Call Numbers
Average 2020 first
1/2 of year
2019 2018 2017 2016 2015
Scandia 190 98 195 200 185 176 194
May 27.2 12 31 27 31 24 23
Total 217.2 110 226 227 216 200 217
May Percentage 14% 12% 16% 14% 17% 14% 12%
City of Scandia Fire Department Budgets, 2012-2025
2019 2020 2021 2022 2023 2024 2025
Actual Estimated Proposed Estimated Estimated Estimated Estimated
Expenses Expenses Budget Budget Budget Budget Budget
Operating Budget $251,217 $281,214 $283,440 $291,943 $300,701 $309,723 $319,014
Plus Debt Service Payments $50,000 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00
Total Budget $251,217 $281,214 $333,440 $341,943 $350,701 $359,723 $369,014
Change from Previous Year, not including
Relief Assoc.
-9.08% 11.94% 17.78% 2.55% 2.56% 2.57% 2.58%
May Township Contract Price $35,000 $35,000 $30,710 $31,493 $32,300 $33,131 $33,987
Contract Percentage Change from Previous
Year
0.66% 0.0% -12.26% 2.55% 2.56% 2.57% 2.58%