Addition to AgendaADDITION TO OCTOBER 7, 2020 CITY COUNCIL WORK SESSION
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From: Ann Rinkenberger <annmarierink@hotmail.com>
Subject: Request to the Scandia City Council - Consideration at the October 7th Meeting
Date: October 6, 2020 at 6:41:30 PM CDT
To: Christine Maefsky <christine@poplarhillfarm.com>, 'Christine Maefsky'
<c.maefsky@ci.scandia.mn.us>
Cc: Brenda Eklund <b.eklund@ci.scandia.mn.us>, b.stignani <b.stignani@ci.scandia.mn.us>
Christine,
This is a follow-up to our conversation on Monday morning about the Halloween Car Parade on
Saturday, October 31st from 1-2:00 or 2:30 p.m. (depending on how many participants are in
the parade).
As you know, I asked the Scandia-Marine Lions Club for its support of the car parade to help
with prize money and treats for all parade participants. The Contributions Review Committee
unanimously supported funding this event, especially because community-wide events since
March have been canceled (e.g., Chicken Dinner, Fat Cat, Taco Days, Community Breakfast).
These have been major events that:
(1) raised funds for the Lions' programs (local and global),
(2) provided a way for the community to get together and have fun,
(3) boosted tourism efforts in Scandia with people coming from all over the metro area (and
further) to attend the events, and
(4) gave the Lions a way to collect food for the food shelf at Elim Lutheran Church, glasses for
its vision program, and donations to help
people in need in Scandia and Marine.
Scandia Fire & Rescue has committed to having at least one truck in the parade to lead it off,
the Washington County Sheriff will have 1-2 squads here to help with blocking off roads during
the parade, and Scandia Elementary School/Forest Lake Area Schools has given permission to
use their parking lot as an exit point at the end of the parade (they will unlock the driveway on
the east side of the lot so we have access to it).
I would like to encourage the City of Scandia to help support the Halloween Car Parade and put
Scandia on the map this holiday season. There is nothing major happening around the metro
area like this. In fact, Anoka (which is known for its Halloween activities) does not have a parade
this year. It is dividing it up between locations and people can drive by whatever they end up
doing (they still do not know). So, the Halloween Car Parade in Scandia may be the place to be
on Halloween!
Would the City of Scandia consider funding the following costs of the Halloween Car Parade?
The ones below would create awareness about the event, make the City and parade route
more festive, ensure everyone who is participating in the car parade gets a "thank you" treat
bag for participating in the event:
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Decorations to mark the line-up, start of the parade,
and turning points along the parade route.
2 balloon columns @ $60 = $120
24 balloon bouquets $15 = $360
Delivery and set-up $150
Total cost = $630
Advertisement in The Country Messenger ½ page or
full-page ad. (The deadline for doing a flyer insert in
The Country Messenger was October 2nd.)
$420 or a 1/2 page ad
$840 for a full-page ad
Treat bags and prizes for car parade participants. No
candy will be thrown from vehicles. $200
Masks, hand sanitizer, paper for signs for cars, tape,
any other supplies $25
Flyers to distribute and post at local businesses $50
Promote the event on the City of Scandia's
Facebook page and website $0
Total
$1,325 to $1,745, depending on
the size of the advertisement
wanted
This is a link to a form I set up for people to register their vehicles along with some
rules: https://docs.google.com/forms/d/e/1FAIpQLScnOttkurty1PmVGXCZUg03k_8o04fxYaADZ
8M4Ztig-yqcfQ/viewform .
This is the SignupGenius form for ways people can
volunteer: https://www.signupgenius.com/go/4090c4fadac29a7f85-halloween
This is the parade route that the Washington County Sheriff is mapping out:
• Start at 14363 Oren Road North (my home) and line up down the road to the west (the
rest of Oren Road and then down 230th past the Moody's farm). It isn't a high -traffic
road and people could line up to one side and decorate their vehicles. We would start
the parade around 1 p.m.
• Head east on Oren Road North to Olinda Trail North. Take a right (south).
• Go to 220th and take a left (east).
• Go to Pomeroy and take a right (south).
• At Highway 97, take a right (west).
• At Parrish Road North, take a right (north) and go to Olinda Trail.
• Take a left (south) onto Olinda Trail and then take a right (west) onto Olinda Lane.
• Follow Olinda Lane around until it comes back to Olinda Trail. Take a right (south).
• Go on Olinda Trail until Oakhill Road North and take a left (east).
• Follow Oakhill Road until Oxboro Avenue North and take a r ight (south).
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• Follow Oxboro to Old Marine and take a right (west).
• Follow Old Marine to Olinda Trail North and take a right (north).
• Go to 202nd and take a right (east). Follow that as it loops around until 197th. Take a
left (northeast) onto 197th.
• Go until Oxboro Avenue North and take a left (northwest) onto Oakhill Road.
• Go on Oakhill Road until 209th and take a left (by the Scandia Community Center) until
Olinda Trail. Take a right (north).
• Take a left (northwest) to turn back onto Oakhill Road.
• Continue on Oakhill Road until the left turn into Scandia Elementary School. Drive
through to the parking lot and exit onto Highway 97.
*~*~*~*~*~*~*~*~*~*~*
The other event I want to share with you and the Scandia City Council is a "Decorate the
Community" Contest. Again, I've asked the Lions for its support for prize money. The CRC
approved it and the next step is to ask the Board and members if they will support it.
For this contest, we would encourage people in Scandia (and possibly Marine and/or Town of May) to
decorate their yards or store -fronts in a fun, creative, and unique way that celebrates either Fall or
Halloween.
There are just a few
rules:
• The yard or store -front must be either Fall - or Halloween-
themed.
• The display must not contain adult themes, gore, or political
messages.
• Decorations may include (but are not limited
to):
o Yard
displays
o Front porch
displays
o Window displays (inside or outside – but must be visible from the
road)
o Entrance
Ways
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• Displays must be up by October 1 st and stay in place until October
31st.
People will email me their names, addresses, and what categories their decorations represent (Fall or
Halloween). We will create a map with the addresses that show all the homes and
businesses participating in the contest. The map will be shared online on multiple local
Facebook pages and websites so the community can drive around to see all the decorated yards and
businesses. (I could use help with creating the map.)
Cash prizes will be awarded to the top 5 winners ($100, $75, $50, and two $25 winners).
It would be great to have the City of Scandia help support this contest as well through promotion of it on
its Facebook page and website. Also, having some sort of hanging decorations on the light posts along
Olinda Trail (north and south of 97) would be a nice touch. There are 3'x5' flags available
through Amazon.comthat come in orange, black, and purple (single colors - not all together). They are
$5.95 each and it looks like they fit on a standard U.S. flag pole. I'm not sure how many light posts there
are in Scandia, but I'd recommend one flag on each post. Here's the link to the
flags: https://www.amazon.com/Anley-Breeze-Foot-Solid-Purple/dp/B01JCQB76I/. If the posts don't
come off the U.S. flags that the City has, then posts would need to be purchased as well.
Please let me know if you have any questions or would like more information. I can be reached via email
or phone at 651-724-7872. Thank you for considering my request.
Ann