9.a PRC Minutes 10-05-2020 DRAFT
City of Scandia Parks and Recreation Committee
Thursday, October 5, 2020
A meeting of the Scandia Parks & Recreation Committee was held on the above date with modifications. Due
to the health advisory issued by the State regarding the COVID-19 outbreak, to avoid public gatherings and
limit social contact, the meeting was conducted over an electronic platform. All Committee members and staff
who joined the meeting remotely could hear each other and contribute to discussions. City Administrator
Cammilleri was present in the Council Chambers. Cammilleri was the presenter and displayed the meeting
materials for participants to view on their remote screens.
The following were participants to the meeting: Committee members Terry Gorham (Chair), Greg Zauner (Vice
Chair), and Cami Van Abel and Patti Ray (City Council Representative). Staff members Ken Cammilleri (City
Administrator), Adam Hawkinson (Director of Public Works), and Brenda “Bee” Stignani (Office Assistant).
Absent: Carol Schwinghammer and Dustin Hegland
The meeting was called to order 7:00 p.m., a quorum was present.
PUBLIC FORUM
There were no public comments
APPROVAL OF AGENDA
Chair Gorham requested amending the agenda to add item 7.e., Memorial Bench Donation.
Motion by Zauner, seconded by VanAble, to approve the agenda as amended. Roll call vote: Van Able – yes,
Zauner – yes, Gorham – yes. The motion carried 3-0.
APPROVAL OF MINUTES
Chair Gorham called for any additions or corrections to the September 3, 2020 minutes. No additions or
corrections were submitted. The minutes stand approved.
REPORTS
Chair Report
Chair Gorham provided an oral report. Gorham continues to participate in Capital Improvement Planning
Meetings, however there is nothing to take action on at this point.
Public Works Director Report
Hawkinson provided a written report.
Staff Report
Stignani provided a written report. Chair Gorham and VanAble agreed to assist staff with the new website
content, photos and links as related to Parks when needed.
OLD BUSINESS
CLFLWSD Collaboration with Bone Lake:
Ray read a response letter from Mike Kinney CLFLWSD indicating their support of this collaboration. Ray will
extend an invitation for a representative to attend the next PRC meeting.
Long-term Park Development:
The corrected links for all of the examples of the park master plans:
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• Forest Lake, MN - https://ci.forest-lake.mn.us/DocumentCenter/View/191/Parks-Master-Plan?bidId=
• Cloquet, MN - https://www.cloquetmn.gov/home/showdocument?id=342
• Elk River, MN - https://www.elkrivermn.gov/DocumentCenter/View/6010/Elk-River-Parks-and-
Recreation-Master-Plan
• Otsego, MN -https://www.ci.otsego.mn.us/vertical/sites/%7B5E9EA6DA-857D-4088-B396-
1EB0F2DBA26D%7D/uploads/Otsego_Master_Plan_(Full)-_Final.pdf
This item will be tabled until the February, 2021 PRC meeting.
Playground Community Input Update:
VanAble reported that the Survey Monkey account has not been set up yet, but the questions are prepared and
all is ready to be included in the Fall 2020 City Newsletter. VanAble will provide a small explanatory article to
accompany the link in the newsletter.
Ice Rink Advertisement Forms Update:
Stignani reported that staff has developed a form for ball field and skating park advertisers to use based on the
adopted policy by City Council on May 15, 2018. A recommended policy amendment is needed to go to City
Council to incorporate the request for discounted or free advertisement space for bus inesses who invest and
support city events significantly.
Motion by Gorham to recommend to City Council amending the adopted Guidelines for Wojtowicz Skate Park
Advertising Signage policy to add in the Cost section, “Donors associated with community events, or in general
support of Scandia Parks and its programs, will have the fee for a one-year agreement waived if their annual
donations equal or exceed $500”. Zauner seconded. Roll call vote Van Able – yes, Zauner – yes, Gorham – yes.
The motion carried 3-0.
Midco Event Report
Ray reported the overall success of the Midco Events on Wednesday, September 16, 2020. The participation at
the Hay Lake Pavilion, the record participation at the Scandia Farmer’s Market and the successful tote bag
giveaway, the boxed dinners success including the generosity of Meisters to prepare more hamburgers to be
distributed to some cottage residents. Ray asked committee members to offer suggestions for improvement as
Midco anticipates another event next year.
Trail Extension to Ozark Ave
Cammilleri presented City Engineers’ proposal to collect data, prepare construction plans and design drainage
plans with the storm water pollution prevention plan for $8,000.
Motion by Gorham, seconded by Zauner, to accept Bolton-Menk Task 1 and Task 2 proposal. Roll call vote,
Gorham – yes, Zauner – yes, VanAble – yes. The motion carried 3-0.
Tax Forfeited Land Option to Acquire for Scandia Parks Clarification
Camilleri presented the additional information from Washington County included in the staff report. PRC
members discussed what kind of improvements would be a low cost of investments and yet meet the 3-year
requirement to acquire the parcel, and still allow for thoughtful resident input for the long-term development
of the park. Staff would prepare the resolution for City Council to adopt that is required by Washington County.
Motion by Gorham, seconded by VanAble, to prepare a resolution for the City of Scandia to accept the Tax
Forfeited Land on Orwell Ave N and develop the park for a small picnic, simple, picnic area with rustic, but
maintained, trails to access the picnic areas, to include a sign that complies to our signage standards for this
park. Roll call vote, Gorham – yes, Zauner – yes, VanAble – yes. The motion carried 3-0.
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NEW BUSINESS
Skating Program 2021
Stignani provided material in the staff report. Staff is instructed to accept Herman’s offer to locate an alternative
instructor for the Learn to Skate classes and to officially request options available from the transportation
provider for the Scandia Elementary School students in regard to these six weeks.
Local Club to Adopt Gardens at Hwy 97 & Olinda Trl N
Ray presented the Real Housewives of Bone Lake’s proposal. Hawkinson will contact the Minnesota Department
of Transportation to confirm that planting annuals (and light tilling) in their Right of Way is acceptable.
Motion by Zauner, seconded by VanAble, to reimburse the Real Housewives of Bone Lake up to $600 per year
to beautify the gardens at Hwy 97 & Olinda Trail N to come from the general funds. Roll call vote, VanAble –
yes, Zauner – yes, Gorham – yes. The motion carried 3-0.
Lilleskogen 2021
Ray provided a report for ideas to implement at Lilleskogen in 2021. Photos showed the south end of the path
that is proposed to be closed to encourage visitors to use the bridge and avoid traversing over the weir and
unintentionally causing damage. Public works will install a split rail fence with a removable center post to close
this portion of the path. Ray presented options for wooden or concrete play steps for the children to be located
in areas not used by Public Works vehicles – on the south side of the trail heading towards the wetlands on the
small break away. Discussion included who would construct these items. Additionally, fundraising ideas such
as a dinner in the part was discussed. Tourism Committee meets next week to see proposed designs for City of
Scandia Park sign themes. Potentially they could approve the design and a Lilleskogen Park sign would be
ordered.
DNR Outdoor Recreation Grant Program
The staff report contained a link to the DNR Recreation Grant opportunity. Members discussed considering Bone
Lake, Orwell Avenue and Lilleskogen Park projects could be considered. Staff will confirm if the 50% matching
funding requirement includes in kind contributions or not.
Donation Memorial Park Bench Keeney
O’Neil Electric is donating a memorial bench for Derek Keeney to be installed at the Warming House doors at
the Wojtowicz Skating Park between the warming house and the skating rink as indicated on the map.
Motion by Zauner, seconded by Gorham, to recommend to City Council to accept the memorial park bench
donation. Roll call vote, VanAble – yes, Zauner – yes, Gorham – yes. The motion carried 3-0.
AGENDA FOR NEXT MEETING
The proposed agenda for the Thursday, September 3, 2020 meeting:
1. Skating Program
2. CLFLWD Collaboration Update
3. Lilleskogen Improvements
4. Bone Lake Trollskogen Park Update
ADJOURNMENT
Motion by Zauner, seconded by VanAble, to adjourn the meeting. Roll call vote, Zauner – yes, VanAble – yes,
Gorham – yes. The motion carried 3-0.
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The meeting adjourned at 9:12 p.m.
Respectfully submitted,
Brenda “Bee” Stignani, Office Assistant/Parks and Recreation Coordinator