5.a)1) September 15, 2015 Regular MeetingSeptember 15, 2015
A regular meeting of the Scandia City Council was held on the above date. Mayor Simonson
called the meeting to order at 7:00 p.m. Following the Pledge of Allegiance, roll call was taken.
The following council members were present: Council members Bob Hegland, Chris Ness, Jim
Schneider and Mayor Randall Simonson. Absent: Council member Dan Lee. Staff present:
Attorney Andrew Pratt, City Engineer Ryan Goodman, Fire Chief Mike Hinz, Treasurer Colleen
Firkus and Deputy Clerk Brenda Eklund.
PUBLIC FORUM
Donald Jensen, 23375 Lofton Avenue, explained that he is in the process of selling his home and
asked for clarification of a variance that was granted in 2003 for an addition to the home. Mr.
Jensen provided supporting documents to Planner Buss and she will research his question about
allowing a wider garage to be built by future owners of the property and get back to Mr. Jensen.
APPROVAL OF AGENDA
Mayor Simonson announced an addition to the agenda: 9.g) City Administrator recruitment
meeting with Sharon Klumpp. Ness, seconded by Hegland, moved to approve the agenda as
amended. The motion carried 4-0.
CONSENT AGENDA
The following Consent Agenda was presented:
a) Minutes
1) August 18, 2015 Regular Meeting
2) August 19, 2015 Special Meeting
3) September 2, 2015 Work Session
b) Treasurer's Report
Beginning Balance 08/01/2015
$4,078,533.73
Receipts
+ 55,577.06
Expenditures $ 386,657.76
Payroll + 25,130.02
- 411,787.78
Adjustments: State Surcharges
+ 1,162.61
Ending Balance 08/31/2015
$3,723,485.62
c) Payment of Vouchers
d) Step Increase, Maintenance Worker Anderson
e) Application for Excluded or Exempt Lawful Gambling Permit, Scandia-Marine Lions
Foundation (Octoberl5, 2015)
f) Approve Safe Assure Contract Renewal
g) Contractor's Request for Payment No. 2 - Quinnell Avenue Improvements
h) Contractor's Request for Payment No. 1 — Lilleskogen Parking Lot
Ness, seconded by Hegland, moved to approve the Consent Agenda as presented. The
motion carried 4-0.
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Scandia City Council
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PLANNING COMMISSION
Ordinance No. 164: Amending the Development Code, Chapter 2 Regarding the Industrial
Park District
Planner Buss presented Ordinance No. 164 and explained that the Planning Commission held a
public hearing on September 1st for an amendment to the development code regarding uses in the
Industrial Park District. The amendment would move some uses that require a CUP to permitted
uses and expands the list of permitted uses, along with adding performance standards related to
screening mechanical equipment and allowing for compliance inspections or tests. Buss reported
that no verbal or written comments were received at the public hearing and the Planning
Commission recommended the ordinance be adopted. Buss noted that this amendment brings the
IP District more in line with surrounding communities' business districts.
Simonson, seconded by Hegland, moved to adopt Ordinance No. 164, amending Chapter 2,
Section 2.10, Regarding the Industrial Park District. Discussion followed.
Council member Schneider stated he is in favor and recommended this be done to other general
business districts to help make expansion easier. Council member Ness said he is 100% in
agreement, as did Council member Hegland.
Simonson called for a vote on the above motion. The motion carried 4-0.
Summary Publication of Ordinance No. 164 (Resolution No. 09-15-15-01)
Simonson, seconded by Ness, moved to approve Resolution No. 09-15-15-01, Providing for
the Summary Publication of Ordinance No. 164. The motion carried 4-0.
BUILDING OFFICIAL
Building Official Chuck Preisler's activity report was received. Twenty-six building permits
were issued in August.
POLICE DEPARTMENT
Deputy Yetter was absent due to a callout. The monthly contract report was received.
FIRE DEPARTMENT
Fire Chief Mike Hinz reported that the department responded to 19 calls in August — 10 fire
related and 9 medical. New recruit John Bauer began with the department on September lst In
answer to participation at Taco Daze on September 121h, Hinz stated that volunteers were on site
for any medical situations and that no incidences occurred.
Dive Team Leader Erich Kertzscher addressed the Council to discuss the future of the dive team.
Kertzscher said he was concerned with the talk of eliminating the dive team and said he would
provide information on this specialty team. The Scandia dive team, developed in the early 90's,
is affiliated with the Washington County Fire Dive Rescue Team, made up of members from
Stillwater, Mahtomedi, White Bear, Lower St. Croix Valley and Woodbury. Any water
incidences within the county area will call out the fire department dive team for rescues.
Kertzscher and Hinz are certified divers with three other members as tenders, along with other
September 15, 2015
Scandia City Council
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department members being cross -trained in this area. The department funds the equipment costs
and training at a cost of approximately $2,000 a year.
Kertzscher explained the importance of the dive team responding within the "golden hour" and
the Scandia team has the quickest response for calls to Scandia's lakes and river, and additional
support from other agencies within a short time. Kertzscher emphasized the need to retain highly
skilled members within the department and asked not to lower their skills due to budget cuts.
The Council thanked Kertzscher and other members of the department for providing further
information and this was a good opportunity to ask questions. The Council concluded that it is
not the intent to eliminate the dive team through budget cuts.
CITY ENGINEER
City Engineer Ryan Goodman reported that the contractor payments for Quinnell and
Lilleskogen are coming in lower than anticipated. The Watershed has put the Sand Lake Iron
Filter project out for bids. Goodman explained that MnDOT is removing a number of the bypass
lanes on Highway 97 due to high accident rates, and mumble strips will be installed along the
highway during the month of October.
PUBLIC WORKS DIRECTOR
Public Works Director Dave Williams was absent and his written report on maintenance
activities was received.
2016 BUDGET
Certify Maximum Property Tar Levy Payable in 2016 (Resolution No. 09-15-15-02)
The Council was presented with the 2016 draft budget and preliminary levy that reflected the
changes directed at the August and September budget meetings. The total levy amount of
$2,257,871 reflects a 1.82% increase over taxes payable in 2015.
Simonson, seconded by Hegland, moved to approve Resolution No. 09-15-15-02, Certifying
the Maximum Property Tax Levy Payable in 2016. The motion carried 4-0.
Set Date for Public Meeting on 2016 Budget and Tax Levy
Simonson, seconded by Schneider, moved to schedule the 2016 Budget and Tax Levy Public
Hearing date as December 2, 2015 at 6:30 p.m. The motion carried 4-0.
PREPAYMENT OF 2007 ROAD BONDS (RESOLUTIONNO. 09-15-15-03)
Treasurer Firkus explained that there are sufficient funds in the 2007 Debt Service Fund to
prepay the 2007 Road Bond before the December 2017 maturity date. The proposed 2016
budget assumes this prepayment and the remaining year-end balance of $32,975 will be
transferred to the Local Road Improvement Fund. In answer to Council member Ness, the
interest savings to prepay the bond is approximately $30,000.
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Schneider, seconded by Simonson, moved to approve Resolution No. 09-15-15-03,
Providing for the Prepayment and Redemption of Certain Outstanding General Obligation
Improvement Bonds of the City. The motion carried 4-0.
2016 STREET IMPROVEMENT PROJECT — AUTHORIZE PREPARATION OF
PLANS AND SPECIFICATIONS
City Engineer Goodman presented a request to authorize plans for the 2016 road improvement
project which identified 237th Street, Novak Avenue and 236th Street for reconstruction. The
2016 budget includes $1,150,000 for this project. Goodman explained that if bids come in
favorable the project could be expanded to include a portion of Oldfield Avenue. A timeline was
discussed which has the plans, specs and ad for bids being approved in December and a possible
award of the project in January 2016.
Simonson, seconded by Hegland, moved to authorize the preparation of plans for bids for
the 2016 Street Improvement Project. The motion carried 4-0.
DRAFT FALL NEWSLETTER
The Council reviewed a draft of the fall newsletter which will be sent to all residents in early
October. A few minor corrections were noted.
ACCEPT DONATIONS FROM THE SCANDIA FIRE RELIEF ASSOCIATION AND
THE SCANDIA-MARINE LIONS CLUB (RESOLUTIONNO. 09-15-15-04)
Fire Chief Hinz reported that the Scandia-Marine Lions have donated $6,000 to be used towards
the purchase of an automated chest compression device. The Scandia Fire Relief Association
has also donated $6,618.83 towards its purchase.
Ness, seconded by Hegland, moved to approve Resolution No. 09-15-15-04, Accepting Cash
Donations from the Scandia Fire Relief Association and the Scandia-Marine Lions Club
Towards the Purchase of a LUCAS Chest Compression Device. The motion carried 4-0.
AUTHORIZE PURCHASE OF A LUCAS AUTOMATED CHEST COMPRESSION
DEVICE FOR THE FIRE DEPARTMENT
Fire Chief Hinz presented a request to purchase a LUCAS automated chest compression device
for the fire department and explained that this equipment was provided by the Lakeview
Ambulance prior to their departure from Scandia earlier this year. Hinz stated that the device
proved to be a critical piece of lifesaving equipment to efficiently perform chest compressions in
rescue situations. The City's Purchasing Policy requires that all purchases costing more than
$5,000 be pre -authorized by the Council.
Donations of $12,618.83 have been accepted to fund the purchase, with the remaining $4,000
coming from the department's budget that has sufficient funds to cover this cost. The equipment
will be purchased from the state's purchasing contract.
Simonson, seconded by Hegland, moved to authorize the Fire Department's purchase of a
LUCAS chest compression device. The motion carried 4-0.
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COUNCIL MEETING WITH SHARON KLUMPP
Sharon Klumpp, Waters & Co. Recruitment Firm, has requested a meeting with the Council to
review semi-finalists for the City Administrator position. A Special Meeting date of October 1,
2015 at 7:00 p.m. was set for this purpose.
ADJOURNMENT
Ness, seconded by Hegland, moved to adjourn the meeting. The motion carried 4-0.
The meeting adjourned at 8:07 p.m.
Respectfully submitted,
Brenda Eklund
Deputy Clerk