6.a4 Draft minutes 11-04-2020 Work Session
November 4, 2020
A work session meeting of the Scandia City Council was held on the above date with
modifications. Due to the health advisory issued by the State regarding the COVID-19 outbreak,
to avoid public gatherings and limit social contact, the meeting was conducted over an electronic
platform. All council members and staff who joined the meeting remotely could hear each other
and contribute to discussions. City Administrator Cammilleri and Treasurer Colleen Firkus were
present in the Council Chambers. Cammilleri was the presenter and displayed the meeting
materials for participants to view on their remote screens.
Mayor Christine Maefsky called the meeting to order at 6:50 p.m. The following were
participants to the meeting: Council members Jerry Cusick, Steve Kronmiller, Chris Ness, Patti
Ray and Mayor Christine Maefsky. Staff participating: City Administrator Ken Cammilleri, Fire
Chief Mike Hinz, and City Treasurer Colleen Firkus.
MINNESOTA CUP HOCKEY TOURNAMENT DISCUSSION
Administrator Cammilleri brought to the Council an incomplete Special Event application for the
annual Minnesota Cup Hockey Tournament. Corey Roberts addressed the Council with questions
about the City’s plans for the rink and warming house this coming season due to COVID-19
issues. Cammilleri indicated the City is working on a COVID plan for the warming house, which
has an occupancy of 10, and the rinks, but the plan does not address large special events with
spectators. State guidance should be followed when planning any larger events than just the
general public accessing the skating rink. The Mayor said the Farmer’s Market were able to
control the number of participants to their market, but does not see how that can be applied to the
hockey tournament. Roberts asked how many skaters will be allowed on the rink at one time as
their event would only have 10 – 8 players and two referees. Cammilleri pointed out it is not the
number of people on the rink that is the issue, but the number of spectators and close quarters in
the players’ changing area. It was decided that once the City has their skating rink COVID plan
in place, then Cammilleri will work with Roberts to see if an acceptable plan for the hockey
event can be drafted for Council consideration. Roberts informed the city that the event is
planned for January 30, 2021.
APPROVAL OF CARES ACT EXPENDITURES AND PAYMENT OF VOUCHERS
Treasurer Firkus brought to the Council a report and spreadsheet outlining the current
expenditures to date that can be applied to the CARES Act grant. It was noted that guidelines
have recently changed and it is no longer necessary to document specific duties related to
COVID-19 for public safety employees. For Scandia this would include a portion of the deputy’s
contract as well as all firefighter wages for the period of March 1 to November 15, 2020.
Ray, seconded by Ness, moved to approve expenditures of $241,721.98 for CARES Act
grant reimbursement and directed staff to apply any balance of the $311,080 received to
public safety wages. Motion carried 5-0 by roll call vote.
Kronmiller, seconded by Ray, moved to add Approval of Audit Services to the agenda.
Motion carried 5-0 by roll call vote.
November 4, 2020
Scandia City Council
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AUDIT SERVICES PROPOSALS
Treasurer Firkus brought two audit proposals to the Council asking for approval to retain a firm
for the 2020 audit, or a three year contract.
Ray, seconded by Ray, moved to approve Schlenner Wenner for a one-year contract for the
2020 audit for $20,200. Motion carried 5-0 by roll call vote.
At 7:33 Kronmiller, seconded by Ray, moved to close the regular meeting for a Closed
Session to discuss pending litigation subject to attorney-client privilege regarding the
matter of Curtis J. Peterson and Patricia L. Peterson vs. City of Scandia.
ADJOURNMENT
Ness, seconded by Ray, moved to adjourn the meeting. Motion carried 5-0 by roll call vote.
The meeting adjourned at 7:43 p.m.
Respectfully submitted,
Colleen Firkus
Treasurer