8.a PRC Draft minutes 11-02-2020
City of Scandia Parks and Recreation Committee
Monday, November 2, 2020
A meeting of the Scandia Parks & Recreation Committee was held on the above date with modifications. Due
to the health advisory issued by the State regarding the COVID-19 outbreak, to avoid public gatherings and
limit social contact, the meeting was conducted over an electronic platform. All Committee members and staff
who joined the meeting remotely could hear each other and contribute to discussions. City Administrator
Cammilleri was present in the Council Chambers. Cammilleri was the presenter and displayed the meeting
materials for participants to view on their remote screens.
The following were participants to the meeting: Committee members Terry Gorham (Chair), Greg Zauner (Vice
Chair), Carol Schwinghammer and Dustin Hegland and Patti Ray (City Council Representative). Staff members
Ken Cammilleri (City Administrator), Adam Hawkinson (Director of Public Works), and Brenda “Bee” Stignani
(Office Assistant). Absent: Cami Van Abel
The meeting was called to order 7:00 p.m., a quorum was present.
PUBLIC FORUM
There were no public comments
APPROVAL OF AGENDA
Chair Gorham requested amending the agenda to add item 6. c., Playground Equipment Replacement Update.
Motion by Zauner, seconded by Hegland, to approve the agenda as amended. Roll call vote: Hegland – yes,
Zauner – yes, Schwinghammer – yes, Gorham – yes. The motion carried 4-0.
APPROVAL OF MINUTES
Chair Gorham called for any additions or corrections to the October 5, 2020 minutes. No additions or
corrections were submitted. The minutes stand approved.
REPORTS
Chair Report
Chair Gorham provided an oral report. Gorham reported that City Council is attentive to PRC issues and items
needing further discussion are included on later in this agenda. Cammilleri added some comments on the
Gateway Expansion project which concluded that the next step is to consult with adjoining property owners to
find the most plausible route to recommend before moving forward and tabling this topic.
Public Works Director Report
Hawkinson provided a written report. Hawkinson added that the Lilleskogen split rail fence project is complete
now and that he walked the Orwell land lot. Hawkinson recommended a walking path for adults with 3 or 4
parking lot spaces being developed on either the new site or the existing City owned lot near this new one.
Discussion included using Survey Monkey or other options to solicit from residents and alternate funding sources
to consider. Cammilleri also mentioned the issue of sidewalks and MN Department of Transportation around
Lilleskogen Park.
Staff Report
Stignani provided a written report.
OLD BUSINESS
CLFLWSD Collaboration with Bone Lake:
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Ray reported that CLFLWSD is reviewing the survey provided by Public Works to consider collaboration as they
are working out their 5-year plan currently and could include this project.
Skating Program Update
Stignani provided a written report. Cammilleri reported that the warming house maximum occupancy is limited
to 10 people under the current Minnesota Department of Health guidelines. Staff is preparing a COVID-19
preparedness plan amendment proposal in relation to the warming for the 2020-2021 winter season. Informal
surveys of parents indicate that students would participate in Pleasure Skate and Learn to Skate classes if
offered, even if the classes are smaller and parents must provide all transportation.
Motion by Hegland, seconded by Zauner, pending changes in the current public health situation, to
recommend authorization for staff to move forward to offer skating program classes. Roll call vote: Hegland
– yes, Zauner – yes, Schwinghammer – yes, Gorham – yes. The motion carried 4-0.
Playground Community Input Update:
Gorham presented comments on behalf of VanAble regarding the results so far of the Playground Equipment
Replacement Survey hosted on Survey Monkey. Positive response to replace equipment from 20 completed
surveys with comments including a resident requesting to be a part of the group that creates a playground. Staff
is instructed to keep the survey open until November 20, 2020 and prepare a flyer for Scandia Elementary
School’s parents to receive in their student’s digital backpacks. Discussion included other alternate funding
sources.
NEW BUSINESS
Lilleskogen 2021
A Boy Scout Eagle Scout candidate contacted Ray. They are working to coordinate the stepping stone
improvement project at Lilleskogen. Ray will put him into contact with Public Works. Ray has student works for
the Children’s Story Path Storyboards from last year, but is working to arrange new projects with the new
elementary school principal. Staff will assist in reaching the new principal. A local write is preparing material.
Bone Lake Trollskogen Park Update
This topic is item 6.a that has already been addressed.
Park Bench Guidelines
Gorham presented comments that City Council did not accept the PRC recommendation to accept the memorial
park bench donation and suggested the PRC put together more specific bench standards to recommend to
Council. Cammilleri suggested that the Council was looking for more consistency in design. Discussion
concluded that the existing policy standards address all minimum requirements necessary without narrowing
the requirements too much to discourage donations of benches and allow for designs appropriate to different
locations. The policy could be fine-tuned if it is determined necessary to further define locations where certain
design standards would be required, i.e. “Scandia” in or around municipal buildings or in the village center. Staff
instructed to resubmit recommendation to City Council as this bench is in compliance with the current policy,
fits within the park setting and is needed in the requested location in light of the probability that the warming
house will be closed for this winter season.
Skate Rink Advertising
Gorham presented comments that the advertising policy amendment recommendation in the Wojtowicz Skate
Park has been directed to go through the Tourism Committee. Significant discussion concluded that the purpose
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of the advertising opportunity is to provide funds for necessary operations, maintenance and upgrades, then to
recommend a policy for waiving this fee does defeat the purpose. In light of overall fairness, this policy is
appropriate and the PRC can revisit at a later date a different plan to reward extra contributors.
Motion by Gorham, seconded by Hegland, to withdraw the proposal to amend the policy to allow for free
advertising for donations over $500 for any advertisements to continue the Advertising Policy as adopted on
May 15, 2018. Gorham – Yes, Schwinghammer – Yes, Zauner – Yes, Hegland. The motion carried 4-0.
AGENDA FOR NEXT MEETING
The proposed agenda for the Monday, December 7, 2020 meeting:
1. Skating Program Update
2. Eagle Scout Project Update
3. CLFLWD Collaboration Update
4. Lilleskogen’s Storyboards Update
ADJOURNMENT
Motion by Zauner, seconded by Hegland, to adjourn the meeting. The motion carried 4-0.
The meeting adjourned at 8:47 p.m.
Respectfully submitted,
Brenda “Bee” Stignani, Office Assistant/Parks and Recreation Coordinator