Loading...
8.a PRC Draft minutes 11-02-2020 City of Scandia Parks and Recreation Committee Monday, November 2, 2020 A meeting of the Scandia Parks & Recreation Committee was held on the above date with modifications. Due to the health advisory issued by the State regarding the COVID-19 outbreak, to avoid public gatherings and limit social contact, the meeting was conducted over an electronic platform. All Committee members and staff who joined the meeting remotely could hear each other and contribute to discussions. City Administrator Cammilleri was present in the Council Chambers. Cammilleri was the presenter and displayed the meeting materials for participants to view on their remote screens. The following were participants to the meeting: Committee members Terry Gorham (Chair), Greg Zauner (Vice Chair), Carol Schwinghammer and Dustin Hegland and Patti Ray (City Council Representative). Staff members Ken Cammilleri (City Administrator), Adam Hawkinson (Director of Public Works), and Brenda “Bee” Stignani (Office Assistant). Absent: Cami Van Abel The meeting was called to order 7:00 p.m., a quorum was present. PUBLIC FORUM There were no public comments APPROVAL OF AGENDA Chair Gorham requested amending the agenda to add item 6. c., Playground Equipment Replacement Update. Motion by Zauner, seconded by Hegland, to approve the agenda as amended. Roll call vote: Hegland – yes, Zauner – yes, Schwinghammer – yes, Gorham – yes. The motion carried 4-0. APPROVAL OF MINUTES Chair Gorham called for any additions or corrections to the October 5, 2020 minutes. No additions or corrections were submitted. The minutes stand approved. REPORTS Chair Report Chair Gorham provided an oral report. Gorham reported that City Council is attentive to PRC issues and items needing further discussion are included on later in this agenda. Cammilleri added some comments on the Gateway Expansion project which concluded that the next step is to consult with adjoining property owners to find the most plausible route to recommend before moving forward and tabling this topic. Public Works Director Report Hawkinson provided a written report. Hawkinson added that the Lilleskogen split rail fence project is complete now and that he walked the Orwell land lot. Hawkinson recommended a walking path for adults with 3 or 4 parking lot spaces being developed on either the new site or the existing City owned lot near this new one. Discussion included using Survey Monkey or other options to solicit from residents and alternate funding sources to consider. Cammilleri also mentioned the issue of sidewalks and MN Department of Transportation around Lilleskogen Park. Staff Report Stignani provided a written report. OLD BUSINESS CLFLWSD Collaboration with Bone Lake: November 2, 2020 Scandia Parks and Recreation Committee Page 2 of 3 Ray reported that CLFLWSD is reviewing the survey provided by Public Works to consider collaboration as they are working out their 5-year plan currently and could include this project. Skating Program Update Stignani provided a written report. Cammilleri reported that the warming house maximum occupancy is limited to 10 people under the current Minnesota Department of Health guidelines. Staff is preparing a COVID-19 preparedness plan amendment proposal in relation to the warming for the 2020-2021 winter season. Informal surveys of parents indicate that students would participate in Pleasure Skate and Learn to Skate classes if offered, even if the classes are smaller and parents must provide all transportation. Motion by Hegland, seconded by Zauner, pending changes in the current public health situation, to recommend authorization for staff to move forward to offer skating program classes. Roll call vote: Hegland – yes, Zauner – yes, Schwinghammer – yes, Gorham – yes. The motion carried 4-0. Playground Community Input Update: Gorham presented comments on behalf of VanAble regarding the results so far of the Playground Equipment Replacement Survey hosted on Survey Monkey. Positive response to replace equipment from 20 completed surveys with comments including a resident requesting to be a part of the group that creates a playground. Staff is instructed to keep the survey open until November 20, 2020 and prepare a flyer for Scandia Elementary School’s parents to receive in their student’s digital backpacks. Discussion included other alternate funding sources. NEW BUSINESS Lilleskogen 2021 A Boy Scout Eagle Scout candidate contacted Ray. They are working to coordinate the stepping stone improvement project at Lilleskogen. Ray will put him into contact with Public Works. Ray has student works for the Children’s Story Path Storyboards from last year, but is working to arrange new projects with the new elementary school principal. Staff will assist in reaching the new principal. A local write is preparing material. Bone Lake Trollskogen Park Update This topic is item 6.a that has already been addressed. Park Bench Guidelines Gorham presented comments that City Council did not accept the PRC recommendation to accept the memorial park bench donation and suggested the PRC put together more specific bench standards to recommend to Council. Cammilleri suggested that the Council was looking for more consistency in design. Discussion concluded that the existing policy standards address all minimum requirements necessary without narrowing the requirements too much to discourage donations of benches and allow for designs appropriate to different locations. The policy could be fine-tuned if it is determined necessary to further define locations where certain design standards would be required, i.e. “Scandia” in or around municipal buildings or in the village center. Staff instructed to resubmit recommendation to City Council as this bench is in compliance with the current policy, fits within the park setting and is needed in the requested location in light of the probability that the warming house will be closed for this winter season. Skate Rink Advertising Gorham presented comments that the advertising policy amendment recommendation in the Wojtowicz Skate Park has been directed to go through the Tourism Committee. Significant discussion concluded that the purpose November 2, 2020 Scandia Parks and Recreation Committee Page 3 of 3 of the advertising opportunity is to provide funds for necessary operations, maintenance and upgrades, then to recommend a policy for waiving this fee does defeat the purpose. In light of overall fairness, this policy is appropriate and the PRC can revisit at a later date a different plan to reward extra contributors. Motion by Gorham, seconded by Hegland, to withdraw the proposal to amend the policy to allow for free advertising for donations over $500 for any advertisements to continue the Advertising Policy as adopted on May 15, 2018. Gorham – Yes, Schwinghammer – Yes, Zauner – Yes, Hegland. The motion carried 4-0. AGENDA FOR NEXT MEETING The proposed agenda for the Monday, December 7, 2020 meeting: 1. Skating Program Update 2. Eagle Scout Project Update 3. CLFLWD Collaboration Update 4. Lilleskogen’s Storyboards Update ADJOURNMENT Motion by Zauner, seconded by Hegland, to adjourn the meeting. The motion carried 4-0. The meeting adjourned at 8:47 p.m. Respectfully submitted, Brenda “Bee” Stignani, Office Assistant/Parks and Recreation Coordinator