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7.a)2) Vintage Snowmobile Event ApplicationS A NDIA 14727 200 Street North Scandia, Minnesota 55073 (651) 433-2274 wwtiv.ci.scandia.mn.its Special Event Pen nit Application INSTRUCTIONS. Fill out this form completely, sign it and include all required attachments. If additional space is needed, attach additional sheets. Submit to the City of Scandia at least 30 days prior to the date of the event with the $25.00 permit fee. You will be notified at the time of application of the date for City Council consideration of the request. 1..Name, purpose and description of event: Ul n4 rl- '�;'T IJ1�in ,ld, " n(yu IVyl.ohi1'Q' E1j'P_11j kq& lu►1) b, ikg arid-�ntr4lA it U1'r4a(V <'-a WM0bi tJ6 Q skaw wft 1�24 rcl f lau winr is . Edmn.-k Cua Os6 brig �f_m.s 4c swa p -rRP c . [zL ijz 9tA --k Ltf anal Shar-c I iris of LtLky_ -for Awce ujctnArn, 4c O-Ze -4cw . Location address: Luker SAO— tr U'}S C(.rkf? b n I il/lairri-e_ Lake Date(s): Event starting Time: ID am Event ending time: 5 prn Set-up start date and time: Urika.rc� [ 1 ) CL q..y Dismantle by- date and time: �Ycky*L ,LU Rf 15+ , (o em Anticipated number of participants and/or spectators: �io — l oo If there is a fee or donation required as a condition of attendance, please describe: ( (Xu, -1 OCR L A K,e 4VS -30c a-'k or 2. Attach sketch or site plan showing the location of the following as applicable: route (beginning/ end, direction of travel, X food concession areas (cooking, serving, traffic control points) consumption) ticketing/ registration/ entry locations alcoholic beverage concession area entertainment or stage locations other concession areas portable toilet facilities size and location of any tents or structures _ fencing locations trash/recycling receptacle area parking areas for participants/ spectators fireworks or pyrotechnics site sign locations first aid facilities speaker (sound amplification) locations _ other as may be applicable City of Scandia, Special Event Permit Application, Page I of 7 3. Applicant information: Name: `Inao- Mai +Z62_ Title: FundyatStrtqlE►t-i Ooardo-Aor Address: � g�[AI 4VP_ �S, 5camas a__ , A&3 ALL rl Phone: Cell: E-Mail: ICY\QrDIY° �� In�S�+rUIC�.l •Lom Affiliation/ organization: j� yy� �{ rZtn�2 L O ke I sSDC t a-�( on Are you an authorized applicant for this organization? Yes X No Will this person have authority to cancel or modify event plans? Yes )1, No Will this person be present at the event and in charge of the event at all times? Yes No If no, provide contact information for person who will be the responsible party on the day of this event Name: Title: Address: Phone: Cell: E-Mail: 4. Entertainment: Describe entertainment plans. If there will be music, sound amplification or any other noise impact, please describe including the intended hours. i 5. Sanitation/ potable water: Describe the toilet and hand washing facilities present on the site (type, number & location) as well as temporary/ portable facilities to be provided. Describe the source of potable (drinking) water. +wo per4_� 5 - ctm � R fresI) wL11 be to sh,cr-e_. ReuP_ 1 Q k-e_ ct ccess . �eS-I-Yoom also in Oa,n4tticam. City of Scandia, Special Event Permit Application, Page 2 of 7 6. Parking and traffic control: Describe the location and number of parking spaces available. Describe arrangements that have been made for traffic control. Lq,M cu ea s (fir, -�-e. �cLk� i 4 � c u� � � ar �, n . I-F 4 h-e \C e S 1-65 41,aan k 11 i I 1 t oor�a_s n II-,,3r1�� 7. Emergency/ medical services: Describe measures that will be taken to ensure emergency vehicle access (police, fire, ambulance) to the event area. 1r < weft_ no-i-Pu -)h� in acLUq rLcL trf -VKP- .L e.n f 8. Security/ crowd management: Describe your proposed procedures and staffing for the event operations and crowd control. LA,rti torn 46-e— ' i �r� ' L a- & on SAa-4 mom V-t4s 9. Trash/recycling, event clean-up: Describe the number, type and location of trash/ recycling containers to be provided. What provisions have been made for clean-up of the site and surrounding area after the event? __-+\ clock arrouvvJ k� -eu-tkC,y\cl access Aa mcf& 41rorn4h,-P__ U,�_+s -ever KttAC, A d'UM Name of trash/ recycling hauler: '``e`�' 10. Lighting: Describe any temporary or permanent lighting that will be added for the event. City of Scandia, Special Event Permit Application, Page 3 of 7 11. Temporary structures or construction. Describe any tents, canopies, enclosures, stages, platforms, scaffolding, risers, bleachers, fences, and any other type of temporary structure or construction for the event. Event sponsor is responsible to obtain any building or electrical permits that may be required for such construction. W'0- U�L SLd �P �P k 0a-e5 S f\Q a c c�AL(3aoi is Yl-ef cLeJ 12. Advertising and promotion. Describe how this event will be advertised and promoted. Describe any signs (size, type, location.) All signs must comply with Scandia Development Code Chapter 2 Section 9.13 including a permit if required. �C, 13. Noise: kn ll 1'Jrbrxo-k-a Describe expected type, duration and timing of any noise sources. Describe measures to be taken to ensure compliance with city noise ordinance (Ordinance No. 65.) kP- rnai If- v-ce k s in a a rzea ei 4—h� a.ke 4h cc� cE o els n'4 � a v,e 14. Fireworks or pyrotechnics: Will any fireworks or pyrotechnics be used at the event? If yes, describe in detail. Fire Department approval will be required. Yes No City of Scandia, Special Event Permit Application, Page 4 of 7 YM 15. Food and beverages: �f► Will alcoholic beverages be served? Yes No If yes, describe the type of beverages and the status of the liquor license: No -�oex o o,r b-e u _cras wm h� m a V-,e or 1' - rn Sha 2e . L— W-P_ _Ui 1 s 0 t"nA o a yt �i f cis hx t,t_a 31 -_-� 116=u,e cru Auu,Aabt N Will food and/or non-alcoholic beverages be served? Yes If yes, describe what will be served and any plans for cooking food in the event area, including fuel source to be used: 0 - u. Ll 1 Cal f , v ur j � ' M CL A ke ) UeL J�re_ l 5 -6cl ( le otnr4 I S prxIWL -- � a U C t 1 �nu. \ �pu (L (uk nc) I Has a license been obtained from the Washington County Department of Health and Environment? (please attach) Yes No 4 L_ 16. Other concessions: Describe what vendors or concessionaires you will allow at the event, and how you intend to regulate and monitor their activities. R 17. Gambling: Will there be any gambling (raffles, pull -tabs, bingo, etc.) at the event? Yes No If yes, a lawful gambling permit will be required as provided by state law and Scandia Ordinance No. 100. Describe the gambling activity and the status of the gambling permit. 18. Workers compensation compliance: In accordance with Minnesota Statutes all applicants for license and permits to operate a business in Minnesota must submit acceptable evidence of compliance with workers' compensation insurance requirements. Please complete the certificate of compliance and attach to this application. City of Scandia, Special Event Permit Application, Page 5 of 7 19. Indemnification: Ordinance No. 119 requires that a special event permit holder shall agree to defend, indemnify and hold the City, its officers and employees harmless from any liability, claim, damages, costs, judgments, or expenses, including attorney's fees, resulting directly or indirectly from an act or omission including, without limitation, professional errors and omissions of event promoter, its agents, employees, arising out of or by any reason of the conduct of the activity authorized by such permit and against all loss caused in any way by reason of the failure of the event promoter to fully perform all obligations under this ordinance. Please complete the release and indemnification agreement and attach to this application. 20. Insurance As a condition of the granting of a permit for a special event conducted on public property or public streets or parking lots, the permit holder shall provide to the City a public liability insurance policy naming the City as an additional insured entity with limits of not less than one million dollars per occurrence. Please attach the certificate of insurance to this application. THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private data we are requesting on this form. Private data is available to you, but not to the public. We are requesting this data to determine your eligibility for a permit from the City of Scandia. Providing the data may disclose information that could cause your application to be denied. You are not legally required to provide the data; however, refusing to supply the data may cause your permit to not be processed. Your residence address and telephone number will be considered public data unless you request this information to be private and provide an alternative address and telephone number. Please sign below to indicate that you have read this notice: ��LSignature. Gf 7ylDate: ) U I request that my residence address and telephone number be considered private data. My alternative address and telephone number are as follows: Address: S` 1 f �`,,: !. r, f:� E. t J Cu nd trt Telephone: b5 ' L 7 O 8 f - - 6S1- L133-115-b0 Acknowledgement/ Signature: I hereby acknowledge receipt of a copy of this application form and Ordinance No. 119, Establishing Rules and Regulations for Special Events, and agree to abide by the ordinance and any other conditions that the City of Scandia may place upon issuance of this permit. Signature: Date: /o/ a-3 6ts City of Scandia, Special Event Permit Application, Page 6 of 7 CERTIFICATE OF INSURANCE T STATE FARM FIRE AND CASUALTY COMPANY, Bloomington, Illinois ❑ STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois ❑ STATE FARM FIRE AND CASUALTY COMPANY, Scarborough, Ontario [] STATE FARM FLORIDA INSURANCE COMPANY, Winter Haven, Florida [] STATE FARM LLOYDS, Dallas, Texas insures the following policyholder for the coverages indicated below: Policyholder Big Lake Marine Association .Address of policyholder 12970 182nd Ave No, New Scanida Twnshp MN 55047 Location of operations Description of operations Homeowners Association The policies listed below have been issued to the policyholder for the policy periods shown. The insurance described in these policies is subject to all the terms exclusions, and conditions of those policies. The limits of liability shown may have been reduced by any paid claims. POLICY PERIOD LIMITS OF LIABILITY POLICY NUMBER TYPE OF INSURANCE Effective Date ; Expiration Date (at beginning of policy period) Pending Comprehensive V 05/11/2015 05i1 1 /9n1 r, BODILY INJURY Ho Assoc Policy Business Liability ---.-....- ----.. ..------------ p - . This insurance includes: ❑ Products - Completed Operations I ❑ Contractual Liability ❑ Underground Hazard Coverage ❑ Personal Injury ❑ Advertising Injury ❑ Explosion Hazard Coverage ❑ Collapse Hazard Coverage i❑ POLICY NUMBER EXCESS LIABILITY ❑ Umbrella ❑ Other Workers' Compensation and Employers Liability POLICY PERIOD Effective Date ; Expiration Date POLICY PERIOD TYPE OF INSURANCE Effective Date Expiration Dale Each Occurrence General Aggregate Products — Completed Operations Aggregate AND PROPERTY DAMAGE $2,000,000 $4,000,000 $4,000,000 BODILY INJURY AND PROPERTY DAMAGE (Combined Single Limit) Each Occurrence $ Aggregate $ Part 1 STATUTORY Part 2 BODILY INJURY Each Accident $ Disease - Each Employee $ Disease - Policy Limit $ LIMITS OF LIABILITY eginning of policy pei THE CERTIFICATE OF INSURANCE IS NOT A CONTRACT OF INSURANCE AND NEITHER AFFIRMATIVELY NOR NEGATIVELY AMENDS, EXTENDS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBED HEREIN. Annual Premium: $500. 00 Paid in full If any of the described policies are canceled before its expiration date, State Farm will try to mail a written notice to the certificate holder 30 days before Name and Address of Certificate Holder cancellation. If however, we fail to mail such notice, no obligation or liability w I be imposed on State and Additional Insured Washington County Farm or i e s,o repr ntatives. 14949 62°d Street North Stillwater MN 55082 Signature honied Representative Agent 05/15/2015 Title Date Agent's Code Stamp AFO Cdde //►�►� NELSON INS. t GI iy INC. 3870 556-9lYI e.4 11-12-2002 Printed in U.S.A. S.W. MEMO, MN F728 -SPECIAL EVENT SPONSOR - RELEASE AND INDEMNIFICATION AGREEMENT CITY OF SCANDIA, MINNESOTA THIS IS A RELEASE OF LIABILITY INDEMNIFICATION AGREEMENT. SPECIAL EVENT PERMIT HOLDER MUST READ CAREFULLY BEFORE SIGNING. In consideration for being permitted to engage in the following special event activities in Scandia: (a ri�l to 4+h C) Special Event Permit Holder hereby acknowledges, represents, and agrees as follows: A. We understand that the above described activities are or may be dangerous and do or may involve risks of injury, loss, or damage to us and/or third parties. We further acknowledge that such risks may include but not be limited to bodily injury, personal injury, sickness, disease, death, and property loss or damage, arising from the following circumstances, among others: (Special Events Permit Holder initials here) 9 W B. If required by this paragraph, we agree to require each participant in our special event to execute a RELEASE AND INDEMNIFICATION AGREEMENT for ourselves and for the City of Scandia, on a form approved by the city. Participant Release and Indemnification required? YES NO (Special Events Permit Holder initials here) C. We agree to procure, keep in force, and pay for special event insurance coverage, from an insurer acceptable to the City of Scandia, for the duration of the above described activities. (Special Events Permit Holder initials here) D. By signing this RELEASE AND INDEMNIFICATION AGREEMENT, we hereby expressly assume all such risks of injury, loss, or damage to us or any related third party, arising out of or in any way related to the above described activities, whether or not caused by the act, omission, negligence, or other fault of the City of Scandia, its officers, its employees, or by any other cause. (Special Events Permit Holder Initials here) E. By signing this RELEASE AND INDEMNIFICATION AGREEMENT, we further hereby exempt, release and discharge the City of Scandia, its officers, and its employees, from any and all claims, demands, and actions for such injury, loss, or damage to us or to any third party, arising out of or in any way related to the above described activities, whether or not caused by the act, omission, negligence, or other fault of the City of Scandia its officers, its employees, or by any other cause. (Special Events Permit Holder Initials here) F. We further agree to defend, indemnify and hold harmless the City of Scandia, its officers, employees, insurers, and self insurance pool, from and against all liability, claims, and demands, court costs and attorneys fees, including those arising from any third party claim asserted against the city, its officers, employees, insurers or self insurance pool, on account of injury, loss or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property damage or loss, or any other loss of any kind whatsoever, which arise out of or are in any way related to the above described activities, whether or not caused by our act, omission, negligence, or other fault of the City of Scandia, its officers, its employees, or by any other cause. (Special Events Permit Holder Initials here) G. By signing this RELEASE AND INDEMNIFICATION AGREEMENT, we hereby acknowledge and agree that said Agreement extends to all acts, omissions, negligence, or other fault of the City of Scandia, its officers, and/or its employees, and that said Agreement is intended to be as broad and inclusive as is permitted by the laws of the State of Minnesota. If any portion thereof is held invalid, it is further agreed that the balance shall, notwithstanding, continue in full legal force and effect. (Special Events Holder Initials here) H. We understand and agree that this RELEASE AND INDEMNIFICATION AGREEMENT shall be governed by the laws of the State of Minnesota and that jurisdiction and venue for any suit or cause of action under this agreement shall lie in the courts. (Special Events Permit Holder Initials here) I. This RELEASE AND INDEMNIFICATION AGREEMENT shall be effective as of the date or dates of the applicable special event, shall continue in full force until our responsibilities hereunder are fully discharged, and shall be binding upon us, our successors, representatives, heirs, executors, assigns, and transferees. (Special Events Permit Holder Initials here) 2 IN WITNESS THEREOF, THIS RELEASE AND INDEMNIFICATION AGREEMENT is executed by the special events permit holder, acting by and through the undersigned, who represents that he or she is properly authorized to bind the Special Events Permit Holder hereto. PRINTED NAME OF SPECIAL EVENTS PERMIT HOLDER: �Y PRINTED NAME AND TITLE OF PERSON SIGNING ON BEHALF OF SPECIAL EVENTS PERMIT HOLDER: Name LRC& Maaf7-lck' r r Titles r�f�t Sena, L- n aYtS1C Signature Date l % 1 1 'a6 l !�- 3