5.g) Staff Report-Pack 173 Ice Fishing Contest Special Event Permitmi-� €-,
SCANDIA
Staff Report
Date of Meeting: December 15, 2015
To: City Council
From: Judi Negus, Office Assistant
Re: Special Event Permit Application for Cub Scout Pack 173 Ice Fishing Contest
Background:
City Ordinance No. 119 requires a Special Event Permit for any "outdoor gathering of at least 100
individuals whether on public or private property, assembled with a common purpose for a period of
one hour or longer but may not exceed twelve hours in duration... " The City Council may place
conditions on the approval of the permit that may pertain to any of the following:
a) Location and hours during which the event may be held;
b) Sanitation/availability of potable water;
c) Security/crowd management;
d) Parking and traffic issues;
e) Emergency and medical services;
f) Clean-up of premises and surrounding area/trash disposal;
g)Insurance;
h) Lighting;
i) Fire service/safety;
j) Temporary construction, barricades/fencing;
k) Removal of advertising/promotional materials;
1) Noise levels;
m) Alcohol consumption;
n) Notification of residents or businesses;
o) Any other conditions which the Council deems necessary.
Issue:
Should the Council approve a Special Event Permit Application for Scandia Cub Scout Pack 173
Ice Fishing Contest to be held on Saturday, January 30, 2016 from 1 p.m. to 4 p.m.?
Proposal Details:
This would be the second year for this ice fishing contest to be held during Vinterfest and
promoted as a Vinterfest event. The ice fishing contest would be sponsored by Scandia Cub
Scout Pack 173 and held on Goose Lake. There will be a $10 registration fee for each
participant. The contest is limited to children under 15 years of age.
A copy of the Special Event Permit Application is included in your packet.
Fiscal Impact:
N/A
Options:
1) Approve the Special Event Permit Application with the following conditions:
The event shall be held as described in the application received on November 17,
2015 as provided by the conditions of approval.
Completed Workers Compensation Certificate of Compliance.
A Certificate of Insurance naming the City of Scandia as an additional insured
shall be submitted to the City no later than January 1, 2016.
2) Approve the Special Event Permit Application with different conditions.
3) Do not approve the Special Event Permit Application.
Recommendation:
Option 1.