9.a) Resolution No. 12-15-15-02 Exhibit BResolution No.:
Page 3 of 3
EXHIBIT "B" 2016-2020 CIP
See attached
SCANDILA
City of Scandla
Capital Improvement Program
201 6 — 2020
December 15, 2015
CONTENTS
Introduction
Whatis a CIP?................................................................................................................. I
Scopeof the Draft CIP..................................................................................................... I
FundingSources..............................................................................................................2
ProjectPriorities..............................................................................................................2
2015-2019 CIP Amendment...............................................................................................3
2016-2020 CIP Overview
StreetProjects..................................................................................................................3
Equipment Replacement Fund.........................................................................................4
Project Highlights by Department................................................................................... 5
CIP Summary Data
Project Listing by Department (All Years)......................................................................9
Projects and Funding Sources, 2016 thru 2020...............................................................11
Projects and Funding Sources, 2021 thru 2025...............................................................13
2016-2020 Capital Improvement Plan, Spending by Department ..........................15
Capital Improvement Fund, Spending by Department........................................15
Debt Service Fund, Spending by Department .............................16
Equipment Replacement Fund, Spending by Department...............................................16
General Fund, Spending by Department.................................................... 17
Grants/Donations, Spending by Department...................................................17
Appendix
Project Details, All Projects............................................................................................18
INTRODUCTION
The Capital Improvement Program (CIP) for the five-year period of 2016 through 2020 is the
seventh such document prepared by the City of Scandia. It would amend the CIP included in the
March, 2009 Comprehensive Plan (as amended through December 17, 2014) replacing Appendix F
of the plan in its entirety.
What is a CIP?
A Capital Improvement Program, or CIP, is a multi -year (typically 5 years) capital expenditure plan
for a City's infrastructure (such as streets, parks and utility systems), vehicles, equipment, and
public buildings. It identifies the major projects needed and desired by the community, their
potential costs and how they would be financed. Including a project in a CIP does not commit the
city to that project. The City Council must specifically authorize each one, and the associated
funding, before any project may proceed. When the CIP is reviewed (ideally annually, in
conjunction with the budgeting process) projects may go forward as planned, advance ahead of
schedule, be removed entirely, or new projects may be added, depending upon changes in
circumstances and priorities.
The Minnesota Land Planning Act requires that the implementation plan portion of the
Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater, water
supply, parks and open space) for a five-year time period. Cities often expand the scope of their
CIPs to include other capital needs (major equipment replacements, for example) and sometimes
look beyond the five-year time period, up to 20 years in the future for some projects. Such projects
represent more of a "wish -list" that can be evaluated each time the plan is updated.
As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter
473.865 provides that "a local governmental unit shall not adopt any official control or fiscal device
which is in conflict with its comprehensive plan." A fiscal device includes a budget or bond issue;
so it is important that the plan and CIP be kept up to date and in synch with city budgets.
The primary benefit of a CIP is as a financial planning tool, to help the city plan for the impact of
capital needs on future budgets and property taxes, and to help forecast the need for borrowing to
undertake major projects. The information developed as part of the capital planning process can
help document the need for various projects and help the City Council sort out competing priorities.
Scope of the CIP
Scandia's CIP includes all capital projects that cost at least $10,000 and have a useful life span of
five years or longer. Projects include all capital needs including major repairs to buildings and
equipment purchases and replacements. Any projects not meeting these parameters would be
reviewed as part of the annual operating budget, but would not be included in the CIP.
Funding Sources
The CIP identifies a possible funding source(s) for each project listed. The various funding sources
are as follows:
Capital Improvement Fund Existing City fund, primarily from property tax levy, set
aside for capital projects.
Debt Service Fund Projects financed by borrowing, later to be repaid with
property taxes, and potentially special assessments
depending upon the characteristics of the project.
Equipment Replacement Fund Internal service fund used to segregate funds set aside for
planned replacements of existing major equipment. Funds
are transferred from operating budgets (primarily property
tax revenues.) The fund may also receive funds realized
through debt financing.
General Fund Annual operating budget, primarily funded by property tax
revenues.
Park Improvement Fund Existing City fund, receipts from cash -in -lieu of land park
dedication fees paid by developers and others who
subdivide their land.
Local Road Improvement Fund Existing fund, funded with unrestricted fund balance and
property tax revenues. To be used mainly to fund mill and
overlay and other similar street construction projects.
201 Sewer Funds come f om fees paid by users on the 201 Wastewater
System
Uptown Sewer Funds come f•om fees paid by users on the Uptown
Wastewater System
In addition to these sources, it is possible that future projects could be funded from donations,
grants, user fees or other sources not listed. Projects benefiting an enterprise or utility fund could
be paid from the appropriate fund.
Project Priorities
Capital improvement projects should be prioritized in some way so that limited funding can be allocated
to those which are most important. This is difficult because the varying nature of the projects and their
benefits and objectives are so disparate as to be essentially not comparable. Some public agencies have
developed elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may
have some disadvantages because they may give a false sense of objectivity or precision to the priority
setting process. Others use simpler systems, or simply do not try to compare projects that are like "apples
and oranges." There is no accepted system or "industry standard" for prioritizing projects.
2
The Capital Improvement Committee developed the following priority rating system in 2008, which was
also used for the 2009 and subsequent updates:
Critical or urgent, high -priority projects that should be done if at all
possible; a special effort should be made to find sufficient funding for all
of the projects in this group.
2 Very important, high -priority projects that should be done as funding
becomes available.
Important and worthwhile projects to be considered if funding is
available; may be deferred to a subsequent year.
4 Less important, low -priority projects; desirable but not essential.
N/A Used for replacements of existing equipment.
2015-2019 CIP AMENDMENT
The 2015-2019 CIP included $36,000 in expenditures for Lilleskogen such as site improvements to
be funded by grants and donations. The parking lot was anticipated to be completed in 2014,
however that did not happen. An amendment to the 2015-2019 CIP includes the parking lot at
Lilleskogen for 2015. The funding source for the parking lot would be an advance of up to $35,000
from the Capital Improvement Fund to the Parks Capital Improvement Fund. The advance would
be paid back over the next few years as park dedication fees came in. This was approved with the
awarding of the parking lot bid by the Council on July 21, 2015.
2016-2020 CIP OVERVIEW
For 2016 through 2020, the draft CIP includes 25 separate projects with a total estimated cost of
$5,500,300. All cost estimates are preliminary and based on current dollars. No assumptions have
been made about inflation. It will be important to refine and update costs when the plan is
reviewed, especially for projects in the first year or two of the plan.
Some projects beyond the five-year planning period are also included in the CIP. Most of these
projects are replacements for equipment and vehicles (such as fire trucks) which may have a life
span of 10, 15 to 20 years or even more. The plan also includes "pending" projects for which
timelines (and in most cases, cost estimates) have not yet been identified. As more information is
developed about the need for, cost and possible funding sources for these projects, they will be
included in future CIP updates.
3
Street Projects
The draft update includes the following street projects in the CIP :
PW-002, Street Maintenance Program. The current funding level ($330,000 per year) has
been maintained, with the addition of a $1,250,000 project in 2016 for a reconstruction of
2361h, 2371h and Novak. A portion of Oldfield Ave will also be updated beginning at 2401h
St. and heading south. The reconstruction would be funded by the Local Road Improvement
Fund.
The goal of the 2008 Pavement Management Plan was to extend the life of city streets and to reduce
the lifecycle costs for maintaining them in good condition. Each year the city has endeavored to
increase the budget for contractual road maintenance and repairs. In 2014 the Local Road
Improvement Fund was established to address major repairs (reconstruction, mill and overlays, etc)
and is funded by the general tax levy.
Equipment Replacement Fund
The city created the Equipment Replacement Fund in 2007 to set aside funds on an annual basis for
planned replacement of vehicles and major pieces of operating equipment. The fund receives
transfers from the operating budget of each department depending on its equipment needs. This
allows the departmental budgets for each major function to accurately show the costs of funding
that function, including equipment, while segregating the funds from the operating budgets. Any
revenues from the sale of old equipment being replaced are also deposited into the fund. Beginning
in 2015, the revenue to the fund was reduced significantly which will result in the need to borrow
for larger purchases in future years.
Just as for other capital projects, the decision whether or not to replace a particular piece of
equipment, and what to replace it with, will need to be made by the City Council at the time of the
purchase. The City could decide to keep some equipment longer than planned. Or, equipment
could wear out more quickly than expected. It is likely that some items will not be replaced, or that
new technology or equipment could alter plans to replace a particular item.
In 2015, the City transferred $20,000 to the fund. The draft 2016 budget and CIP show proposed
transfers of $20,000 in 2017 and subsequent years. The Capital Improvement Committee (CIC) is
recommending that the transfer be suspended for 2016 since adequate cash flow is available in the
fund. The chart below shows the cash flow in the Equipment Replacement Fund from 2016-2025
assuming a $20,000 per year contribution from 2017 and on. The lowest the fund balance would
reach under this scenario is $35,000 in 2024 but would continue to cash flow through 2025.
Because of the healthy projected fund balance, the CIC decided to establish the threshold for
borrowing for projects at those over $100,000 and suspend the annual contribution in 2016.
4
$400,000
$350,000
$300,000
$ 250,000
$200,000
$150,000
$100,000
$50,000
$0
Equipment Replacment Fund
2016-2025
'LQN, QP 'L�ti�'LlzP C'ti�'L���'y�ti�'L�ti� Lcjll Ltih
Project Highlights by Department
Fire:
E
! Total $ Replacements
w Funding
Balance
12-15 SCBA and 30 Masks as well as the SCBA compressor replacements remain for 2017..
Fire Hall HVAC replacement has been moved from 2016 to 2020
The Chiefs vehicle has been moved to pending
The Civil Defense Sirens (tornado sirens) have been moved from 2019 to 2020
The second fire station has been moved to pending until further research and analysis is
completed
Radio replacements remain for 2018 but this is largely tied to the County's schedule for
replacement
A fire training structure has been moved to pending
The fire hall roof replacement remains for 2019
In later years, the replacements costs have been updated for Tanker 5178 ($180,000 to
$250,000) and Engine 5176 ($600,000 to $700,000)
Fire Dept 2016-2020 CIP by Funding Source
Grants, 22,500,
Parks Cap Imp__ 5So General Fund,
Fund, 0, 0% �'� IL20,000, 5%
�i�Debt Service, 0,
aL,
Equip Replace
Fund, 275,000,
61%
Capital Imp Fund,
130,000, 29%
General Fund E Debt Service = Capital Imp Fund
Equip Replace Fund ■ Parks Cap Imp Fund ■ Grants
5
Ice Rink:
The replacement of the Zamboni has been pushed back a few years to 2020, if grants/donations are
obtained. The Public Works Director believes it will last longer after the maintenance performed on
it these last few years.
Parks and Recreation:
➢ Lilleskogen Park Restoration remains the top priority for the Parks and Recreation
Committee. Assuming the 2015-2019 CIP is amended as stated previously, the
recommendations have been updated for years 2016-2021 to complete the park
improvements. The other updates (benches, picnic shelter signage, boardwalk, etc) would
be funded with grants and/or donations ($45,200).
➢ New bleachers are planned for the Wayne Erickson Ballfield ($7,500). Funding would
come from sign ad revenue.
➢ No changes were made for a full reconstruction of the tennis courts in 2018. Resurfacing
was completed in 2013.
Parks 2016-2020 CIP by Funding Source
General Fund,
60,000, 41%
Grants/Donations
85,200, 59%
Capital
Parks Capital Imp
Improvement
Fund, 0, 0%
Fund, 0, 0%
�.
Equipment
'\
Replacement, 0,
Debt Service, 0,
0%
0%
T General Fund Debt Service
h Capital Improvement Fund ■ Equipment Replacement
Parks Capital Imp Fund ■ Grants/Donations
*Note: No Park Capital Improvement Funds are projected for project costs because they would be used to pay back the $35,000
advance to the Capital Improvement Fund, approved in 2015 for parking lot completion at Lilleskogen.
Public Works:
➢ Log House Landing Boat Ramp improvements were added by the Planning Commission
after the public hearing in November. This project is estimated at $40,000 for 2016 and
would include a cost share with the Carnelian Marine St. Croix Watershed District.
➢ Log House Landing Road Improvements were added by the Planning Commission after the
public hearing in November. This project is estimated at $200,000 for 2017 and would be a
cost share.
➢ The remaining Public Works projects are equipment replacements. Changes to the expected
useful life and cost estimates for several items have been made but do not have a significant
impact on the first 5 years of the plan from previous plans. The CIC is recommending the
grader be removed from the CIP and instead continue using it until it is no longer functional
or economical and then contract out for grading services.
Public Works 2016-2020 CIP by Funding Source
Local Road Imp
Fund, 2,725,000,
60%
r—'al Fund,
000, 29%
)ebt Service,
200,000, 4%
Grants, 120,000,
2%
General Fund Debt Service
Capital
Improvement
Fund, 120,000,
2%
Equipment
Replacement,
167,500, 3%
v Capital Improvement Fund ■ Equipment Replacement
r Parks Cap Imp Fund ■ Grants
Local Road Imp Fund
201 Wastewater System:
➢ Capital Improvements for the 201 Wastewater System around Big Marine Lake include
updating the control panels on Bliss Lift Station 1 and 2 and the pumps on Bliss Lift Station
2 in 2017 to the new SCADA system implemented on the rest of the system in 2015. All
monies would come from the fund balance in the 201 Fund.
7
City of Scandia
Capital Improvement Program
201 6-2020
Appendix
City of Scandia, Minnesota
Capital Improvement Program
PROJECT LISTING
Includes Projects from All Years
201 Sewer
Status
Project #
Project Name
Active
201S-001
Bliss L.S.1 Control Panel
Active
201S-002
A/E Dranfield
Active
201S-003
Bliss L.S. 2 Control Panel
Active
201S-004
Bliss L.S. 2 Pump 1
Active
201S-005
Bliss L.S. 2 Pump 2
Active
201S-006
Bliss L.S. 1 Pump 2
CornnurnitV C'040-
Status
Project #
Project Name
Active
CC-002
Community Center HVAC Replacement
Active
CC-004
Community Center Parking Lot Paving
Fire
Status
Project #
Project Name
Active
F-001
Fire Station HVAC Replacement
Active
F-003
Fire Department Radio Replacement
Active
F-008
Fire Hall Well Pump Replacement
Active
F-009
Civil Defense Sirens
Active
F-010
Rescue 5179 Replacement
Active
F-011
Tanker 5177 Replacement
Active
F-012
Engine 5180 Replacement
Active
F-013
Grass Rig 5175 Replacement
Active
F-014
Tanker 5178 Replacement
Active
F-015
Engine 5176 Replacement
Active
F-018
Back-up Generator for Fire Hall
Active
F-022
SCBA Compressor Replacement
Active
F-023
12 SCBA & 30 Masks
Active
F-024
Fire Hall Roof Replacement
Ice Rink
Status
Proiect #
Project Name
Active
IR-002
Zamboni Replacement
(Parks and Recreation
Status
Proiect #
Proiect Name
Active
PR-001
Lilleskogen Park Improvements
Active
PR-018
Tennis Court Reconstruction
Public Works
Status
Proiect #
Proiect Name
Active
PW-002
Street Maintenance Program
Active
PW-004
Pickup w/Plow Replacement 2008 Ford F350 (102-08)
Active
PW-005
John Deere Tractor Mower w/Broom & Blower (303-09)
Active
PW-007
Tiger Ditch Rear Mower Replacement
Active
PW-008
Tiger Boom Mower Attachment Replacement
Active
PW-009
1999 JD-6410 Tractor Replacement (302-99)
Active
PW-010
2002 Sterling Dump Truck/Plow Replacement (202-02)
DRAFT for 2016-2020 Update Tuesday, December 08, 2015
Active
PW-012
Asphalt Patching Equipment (312)
Active
PW-014
Pickup w/Plow Replacement 2011 Ford F250 (103-11)
Active
PW-015
Skid Loader and Trailer
Active
PW-017
2011 Mack Dump Truck/Plow Replacement (203-11)
Active
PW-019
2008 Ford Ranger Replacement (101-08)
Active
PW-027
Quinell Ave
Active
PW-028
Log House Landing Road and Landing Improvements
Active
PW-029
Log House Landing Boat Ramp
Uptown Sewer
Status
Project #
Active
US-003
Active
US-004
Active
US-005
Active
US406
Active
US-007
Project Name
Drain field Blower
Uptown Pump 1 Replacement
Uptown Pump 2 Replacement
Drainfield Pump 1 Replacement
Drainfeild Pump 2 Replacement
DRAFT for 2016-2020 Update Tuesday, December 08, 2015
City of Scandia, Minnesota
Capital Improvement Program
2016 thru 2020
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2016 2017 2018 2019 2020 Total
1201 Sewer
Bliss L.S. 1 Control Panel
201S-001
n/a
27,500
27,500
Bliss L.S. 2 Control Panel
201S-003
n/a
27,500
27,500
Bliss L.S. 2 Pump 1
201S-004
n/a
5,250
5,250
Bliss L.S 2 Pump 2
201S-005
n/a
5,250
5,250
201 Sewer Total
65,500
65,500
Sewer Fund (201)
65,500
65,500
201 Sewer Total
65,500
65,500
IFire
Fire Station HVAC Replacement
F-001
2
20,000
20,000
Fire Department Radio Replacement
F-003
1
75,000
75,000
Civil Defense Sirens
F-009
3
30,000
30,000
Grass Rig 5175 Replacement
F-013
1
85,000
85,000
SCBA Compressor Replacement
F-022
1
17,000
17,000
12 SCBA & 30 Masks
F-023
1
98,000
98,000
Fire Hall Roof Replacement
F-024
2
100,000
100,000
Fire Total
115,000
85,000
75,000
100,000
50,000
425,000
Capital Improvement Fund
100.000
7,500
107,500
Equipment Replacement Fund
115,000
85,000
75,000
275,000
General Fund
20,000
20,000
GrantslDonadons
22,500
22,500
Fire Total
115,000
65,000
75,000
100,000
50,000
425,000
Ilee Rink
Zamboni Replacement
IR-002 n/a
40,000
40,000
Ice Rink Total
40,000
40,000
Grants/Donations
40,000
40,000
Ice Rink Total
40,000
40,000
Parks and Recreation
Lilleskogen Park Improvements
PR-001 2 25,000 12,200 11,800
5,800 2,000
56,800
DRAFTfor 2016-2020 Update Thursday, December 03, 20! S
Department Project# Priority 2016 2017 2018 2019 2020 Total
Tennis Court Reconstruction PR-018
3
60,000
60,000
Packs and Recreation Total
25,000
12,200
71,800
5,800
2,000
116,800
General Fund
2,000
61,800
5,800
2,000
71,600
Grants/Donations
25,000
10,200
10,000
45,200
Parks and Recreation Total
25,000
12,200
71,800
5,800
2,000
116,800
Public Works
Street Maintenance Program PW-002
1
1,330,000
330,000
1,130,000
330,000
1,225,000
4,345,000
Pickup w/Plow Replacement 2008 Ford F350 (102-08) PW-004
3
30,000
30,000
John Deere Tractor Mower w/Broom & Blower (303-09) PW-005
3
25,000
25,000
Tiger Ditch Rear Mower Replacement PW-007
3
15,000
15,000
Tiger Boom Mower Attachment Replacement PW-008
3
12,000
12,000
1999 JD-6410 Tractor Replacement (302-99) PW-009
3
60,000
60,000
2002 Sterling Dump Truck/Plow Replacement (202-02) PW-010
3
200,000
200,000
2008 Ford Ranger Replacement (101-08) PW-019
3
25,500
25,500
Log House Landing Road and Landing Improvements PW-028
n/a
200,000
200,000
Log House Landing Boat Ramp PW-029
n/a
40,000
40,000
Public Works Total
1,570,000
555,000
1,185,500
417,000
1,225,000
4,952,500
Capital Improvement Fund
20,000
100,000
120,000
Debt Service Fund
200,000
200,000
Equipment Replacement Fund
25,000
55,500
87,000
167,500
General Fund
330,000
330,000
330.000
330.000
300,000
1,620,000
Grants/Donations
20,000
100.000
120,000
Local Road Improvement Fund
1.000,000
800,000
925,000
2,725,000
Public Works Total
1,570,000
555,000
1,185,500
417,000
1,225,000
4,952,500
Liptw rn Sewer
Drain field Blower US-003
n/a
500
500
Uptown Sewer Total
500
500
Uptown Sewer
500
500
Uptown Sewer Total
500
500
Grand Total
1,710,000
718,200
1,332,300
522,800
1,317,000
5,600,300
DRAFT%r 2016-2020 Update 77rarsdav, December 03, 2015
City of Scandia, Minnesota
Capital Improvement Program
2021 thm 2025
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2021 2022 2023 2024 2025 Total
201 Sewer
A/E Dranfield
201 S-002
n/a
200,000
200,000
201 Sewer Total
200,000
200,000
Sewer Fund (201)
200,000
200,000
201 Sewer Total
200,000
200,000
Community Center
�
Community Center HVAC Replacement
CC-002
2
30,000
30,000
Community Center Total
30,000
30,000
General Fund
30,000
30,000
Community Center Total
30,000
30,000
Fire
Tanker 5178 Replacement
F-014
3
250,000
250,000
Engine 5176 Replacement
F-015
3
700,000
700,000
Fire Total
250,000 700,000
950,000
Debt Service Fund
250,000 700,000
950,000
Fire Total
250,000 700,000
950,000
Parks and Recreation
Lilleskogen Park Improvements
PR-001
2
1,500
1,500
3,000
Parks and Recreation Total
1,500
1,500
3,000
General Fund
1,500
1,500
3,000
Parks and Recreation Total
1,500
1,500
3,000
Public Works
I
Street Maintenance Program
PW-002
1
300,000
1,050,000
700,000
2,050,000
John Deere Tractor Mower w/Broom & Blower (303-09) PW-005
3
25,000
25,000
Tiger Ditch Rear Mower Replacement
PW-007
3
15,000
15,000
Tiger Boom Mower Attachment Replacement PW-008
3
12,000
12,000
DRAFT for 2016-2020 Update Tuesday, December 08, 2015
Department Project# Priority 2021 2022 2023 2024 2025 Total
Asphalt Patching Equipment (312)
PW-012
n/a
15,000
15,000
Pickup w/Plow Replacement 2011 Ford F250 (103-11)
PW-014
3
25,500
25,500
Skid Loader and Trailer
PW-015
3
40,000
40,000
2011 Mack Dump Truck/Plow Replacement (203-11) PW-017
3
200,000
200,000
Public Works Total
325,500
1,290,000
767,000
2,382,500
Debt Service Fund
200,000
200,000
Equipment Replacement Fund
25,500
40,000
67,000
132,500
General Fund
300,000
300,000
Local Road Improvement Fund
1,050,000
700,000
1,750,000
Public Works Total
325,500
1,290,000
767,000
2,382,500
Uptown Sewer
Drain field Blower
US-003
n/a
500
500
Uptown Pump 1 Replacement
US-004
n/a
1,100
1,100
Uptown Pump 2 Replacement
US-005
n/a
1,100
1,100
Drainfield Pump 1 Replacement
US-006
n/a
1,100
1,100
Drainfeild Pump 2 Replacement
US-007
n/a
1,100
1,100
Uptown Sewer Total
4,900
4,900
Uptown Sewer
4,900
4,900
Uptown Sewer Total
4,900
4,900
Grand Total
327,000
1,526,400 250,000
767,000 700,000
3,570,400
DRAFT for 2016-2020 Update Tuesday, December 08, 2015
Capital Improvement Program
2016 thru 2020
Department 201 Sewer
City of Scandia, Minnesota
Contact
Project# 201S-001
Type Unassigned
Useful Life
Project Name Bliss L.S. 1 Control Panel
Category Other
Priority N/A
Description
New control panel with telemetry
Justification
end of useful life
al foss staff to access info remotely and diagnose issue sooner
Expenditures 2016
2017 2018
2019 2020 Total
EquipNehicles/Furnishings
27,500
27,500
Total
Funding Sources 2016
27,500
2017 2018
27,500
2019 2020 Total
Sewer Fund (201)
27,500
27,500
Total
27,500
27,500
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program
City of Scandia, Minnesota
Project # 201S-003
Project Name Bliss L.S. 2 Control Panel
Description
control panel with telemety
Justification
end of useful life
allows staff to access info remotely and diagnose issue sooner
2016 thru 2020
Department
201 Sewer
Contact
Type
Unassigned
Useful Life
Category
Other
Priority
N/A
Expenditures 2016 2017 2018 2019 2020 Total
Equip/Vehicles/Furnishings
Total
Funding Sources
Sewer Fund (201)
27,500 27,500
27,500 27,500
2016 2017 2018 2019 2020 Total
27,500
27,500
Total 27,500 27,500
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program
City of Scandia, Minnesota
Project # 201S-004
Project Name Bliss L.S. 2 Pump 1
Description
1 /2 horsepower pump
Justification
end of useful life
Expenditures
2016 thl-u 2020
Department
201 Sewer
Contact
Type
Unassigned
Useful Life
Category
Other
Priority
N/A
2016 2017 2018 2019 2020 Total
EquipNehicles/Furnishings 5,250 5,250
Total 5,250 5,250
Funding Sources 2016 2017 2018 2019 2020 Total
Sewer Fund (201) 5,250 5,250
Total
5,250
5,250
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program
City of Scandia, Minnesota
Project # 201S-005
Project Name Bliss L.S. 2 Pump 2
Description
5 horsepower pump
Justification
end of useful life
2016 tht-u 2020
Department
201 Sewer
Contact
Type
Unassigned
Useful Life
Category
Other
Priority
N/A
Expenditures 2016
2017 2018
2019 2020 Total
EquipNehicles/Furnishings
5,250
5,250
Total
Funding Sources 2016
5,250
2017 2018
5,250
2019 2020 Total
Sewer Fund (201)
5,250
5,250
Total
5,250
5,250
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program
2016 thru 2020
Department
Fire
City of Scan(lia, Minnesota
Contact
Fire Chief
Project # F-001
Type
Maintenance
Useful Life
15 years
Project Name Fire Station HVAC Replacement
Category
Buildings
Priority
2: High priority
Description
Replace HVAC System at Fire
Justification
Useful life expected.
Expenditures 2016
2017 2018 2019 2020
Total
Construction/Maintenance
Total
Funding Sources 2016
20,000
20,000
2017 2018 2019 2020
20,000
20,000
Total
General Fund
20,000
20,000
Total
20,000
20,000
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program
City of Scandia, Minnesota
Project # F-003
Project Name Fire Department Radio Replacement
2016 thru 2020
Department
Fire
Contact
Fire Chief
Type
Replacement
Useful Life
10 years
Category
Equipment/ Vehicles
Priority
1: Urgent, high priority
Description
Replace radios used for emergency communications with Washington County and fireground communication. (2018)
Justification
Emergency communications
Expenditures 2016
2017 2018 2019
2020 Total
EquipNehicles/Furnishings
Total
Funding Sources 2016
75,000
75,000
2017 2018 2019
75,000
75,000
2020 Total
Equipment Replacement Fund
75,000
75,000
Total
75,000
75,000
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program
City of Scan(ia, Minnesota
Project # F-009
Project Name Civil Defense Sirens
Description
Justification
Public safety.
2016 thru 2020
Department
Fire
Contact
Fire Chief
Type
New
Useful Life
25 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
Expenditures 2016 2017 2018 2019 2020 Total
Construction/Maintenance 30,000 30,000
Total 30,000 30,000
Funding Sources 2016 2017 2018 2019 2020 Total
Capital Improvement Fund
Grants/ Donations
Total
7,500 7,500
22,500 22,500
30,000 30,000
DRAFT for 2016-2020 Update Thursdav, December 03, 2015
Capital Improvement Program
City of Scandia, Minnesota
Project# F-013
Project Name Grass Rig 5175 Replacement
Description
Grass Rig 5175 Replacement (2017)
Justification
End of life expectancy
2016 thru 2020
Department
Fire
Contact
Fire Chief
Type
Replacement
Useful Life
20 years
Category
Equipment/ Vehicles
Priority
1: Urgent, high priority
Expenditures 2016 2017 2018 2019 2020 Total
Equip/Vehicles/Furnishings 85,000 85,000
Total 85,000 85,000
Funding Sources 2016 2017 2018 2019 2020 Total
Equipment Replacement Fund 85,000 85,000
Total
85,000
85,000
DRAFTfor 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program 2016 rhr•u 2020
Department Fire
City of Scandia, Minnesota Contact
Project # F-022
Project Name SCBA Compressor Replacement
Description
Compressor used to li II SCBA air pacs
Justification
End of useful life
Type
Replacement
Useful Life
15 years
Category
Other
Priority
1: Urgent, high priority
Expenditures 2016 2017 2018 2019 2020 Total
EquipNehicles/Furnishings 17,000 17,000
Total 17,000 17,000
Funding Sources 2016 2017 2018 2019 2020 Total
Equipment Replacement Fund 17,000 17,000
Total 17,000 17,000
DRAFT for 2016-2020 Update Thursday, December 03, 2015
2016 thru 2020
Capital Improvement Program
City of Scandia, Minnesota
Project # F-023
Project Name 12 SCBA & 30 Masks
Description
Justification
End of useful life, replace every 15 years
Department Fire
Contact
Type
Replacement
Useful Life
15 years
Category
Other
Priority
1: Urgent, high priority
Expenditures 2016 2017 2018 2019 2020 Total
EquipNehicles/Furnishings 98,000 98,000
Total 98,000 98,000
Funding Sources 2016 2017 2018 2019 2020 Total
Equipment Replacement Fund 98,000 98,000
Total 98,000 98,000
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program 2016 thru 2020
Department Fire
City of Seandia, Minnesota Contact
Project # F-024
Project Name Fire Hall Roof Replacement
Description
teplace roofing on fire hall/public works building
Justification
End of useful life
20yrs
Type Replacement
Useful Life
Category Other
Priority 2: High priority
Expenditures 2016 2017 2018 2019 2020 Total
Construction/Maintenance 100,000 100,000
Total 100,000 100,000
Funding Sources 2016 2017 2018 2019 2020 Total
Capital Improvement Fund 100.000 100,000
Total 100,000 100,000
DRAFT for 2016-2020 Update Tbursday. December 03, 2015
Capital Improvement Program
City of Scandia, Minnesota
Project # IR-002
Project Name Zamboni Replacement
Description
Rci lacement of (used) Zamboni for outdoor ice rink
Justification I
End of useful life of existing equipment.
2016 thru 2020
Department
Ice Rink
Contact
Park and Rec Committee
Type
Replacement
Useful Life
25 years
Category
Equipment/ Vehicles
Priority
N/A
Expenditures 2016 2017 2018 2019 2020 Total
Equip/Vehicles/Furnishings 40,000 40,000
Total 40,000 40,000
Funding Sources 2016 2017 2018 2019 2020 Total
Grants/ Donations 40,000 40,000
Total
40,000 40,000
DRAFT for 2016-2020 Update Thursday, December 03. 2015
Capital Improvement Program 2016 th,-, 2020
Department Parks and Recreation
City of Scandia, Minnesota Contact Park and Rec Committee
Project# PR-001
Project Name Lilleskogen Park Improvements
Justification
#1 priority of Park and Recreation Committee
Park is gateway to village center; connection to pedestrian trails, accessible to school.
Type
Improvement
Useful Life
20 years
Category
Park Improvement
Priority
2: High priority
Expenditures 2016 2017 2018 2019 2020 Total
Construction/Maintenance 3,200 11,800 5,800 2,000 22,800
EquipNehicles/Furnishings 25,000 9,000 34,000
Total 25,000 12,200 11,800 5,800 2,000 56,800
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program
2016 chru 2020
City of Scandia, Minnesota
Funding Sources 2016
2017 2018
General Fund
2,000 1,800
Grants/ Donations 25,000
10,200 10,000
Department Parks and Recreation
Contact Park and Rec Committee
2019 2020 Total
5,800 2,000 11,600
45,200
Total 25,000 12,200 11,800 5,800 2,000 56,800
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program
City of Scandia, Minnesota
Project # PR-018
Project Name Tennis Court Reconstruction
Description
Replace tennis courts at Community Center.
Justification
End of useful life/ when resurfacing is no longer effective
2016 /hru 2020
Department
Parks and Recreation
Contact
Maintenance Sup.
Type
Replacement
Useful Life
20 years
Category
Park huprovement
Priority
3: Worthwhile
Expenditures 2016 2017 2018 2019 2020 Total
Construction/Maintenance 60,000 60,000
Total 60,000 60,000
Funding Sources 2016 2017 2018 2019 2020 Total
General Fund 60,000 60,000
Total
60,000
60,000
DRAFTfor 2016-2020 Update Tbursdav, December 03, 2015
Capital Improvement Program
City of Scandia, Minnesota
Project # PW-002
Project Name Street Maintenance Program
2016 lhru 2020
Department
Public Works
Contact
Engineer
Type
Maintenance
Useful Life
Variable
Category
Road Reconstruction
Priority
1: Urgent, high priority
Description I
Ten-year rehab. Program including crack sealing and seal coat, reclaim and overlay, reconstruction, as recommended by 2008 Pavement
Management Plan
2016-Reconstruction of 236th St, 237th St and Novak loop
2018-Reconstruction of 195th St and Old Marine Trail from Olinda to 185th
2020-Reconstruction of Kirk Ave, 230th St
2022-Reconstruction of 202nd St and Orwell Ave and Orwell Ct
2024-Rcconstruction of 228th St (Lofton to Meadowbrook) and Mallard Ave
Above recs based on update of April 2014 engineer's preliminary road report
Other roads to consider as funding become available:
Oldfield Ave N/Oren Rd N (240th to CSAH 3)
238th St/Melanie trail (CSAH 1 to Meadowbrook Ave)
199th St (Oakhill to TH 95)
Meadowbrook ave/Oakhill Rd (Melanie Trail to 1'H97)
Justification
Maintain investment in paved roadways. Assumes new assessment policy allowing debt financing of significant portion of rehabilitation and
reconstruction program, beginning with street reconstruction project in 2016.
Expenditures
2016 2017 2018 2019 2020 Total
Construction/Maintenance 1,330,000 330,000 1,130,000 330,000 1,225,000 4,345,000
Total 1,330,000 330,000 1,130,000 330,000 1,225,000 4,345,000
Funding Sources 2016
2017 2018
2019 2020
Total
General Fund 330.000
330,000 330,000
330,000 300,000
1,620,000
Local Road Improvement Fund 1,000,000
800,000
925,000
2,725,000
Total 1,330,000
330,000 1,130,000
330,000 1,225,000
4,345,000
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program 2016 thru 2020
City of Scandia, Minnesota
Project # PW-004
Project ]tame Pickup w/Plow Replacement 2008 Ford F350 (102-08)
Description
Replace 2008 Ford F350 Pickup w/Plow (102-08)
Department Public Works
Contact Maintenance Sup.
Type
Replacement
Useful Life
10 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
Justification
Useful life of equipment. Used for day-to-day maintence operations and to plow small streets & cul-de-sacs
Expenditures 2016 2017 2018 2019 2020 Total
EquipNehicles/Furnishings 30,000 30,000
Total 30,000 30,000
Funding Sources 2016 2017 2018 2019 2020 Total
Equipment Replacement Fund 30,000 30,000
Total 30,000 30,000
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program 2016 thru 2020
City of Seandia, Minnesota
Project # PW-005
Project Name John Deere Tractor Mower wBroom & Blower (303-09)
Description
John Deere Tractor Mower w/Broom & Blower, planned replacements (303-09)
Justification
Replace at end of useful life.
Department Public Works
Contact Maintenance Sup.
Type Replacement
Useful Life 7 years
Category Equipment/ Vehicles
Priority 3: Worthwhile
Expenditures 2016 2017 2018 2019 2020 Total
Equip/Vehicles/Fumishings 25,000 25,000
Total 25,000 25,000
Funding Sources 2016 2017 2018 2019 2020 Total
Equipment Replacement Fund 25,000 25,000
Total 25,000 25,000
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program
City of Scandia, Minnesota
Project # PW-007
Project Name Tiger Ditch Rear Mower Replacement
2016 /hru 2020
Description
Eiger Ditch Rear Mower Replacement (attachment for 1999 JD 6410 Tractor, 302-99)
Department
Public Works
Contact
Maintenance Sup.
Type
Replacement
Useful Life
10 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
Justification I
Useful life of equipment (8 years 2012 schedule.) Replace concurrent with 302-99 in 2024 and increase replacement cycle to 10 years.
Expenditures 2016 2017 2018 2019 2020 Total
EquipNehicles/Furnishings 15,000 15,000
Total 15,000 15,000
Funding Sources 2016 2017 2018 2019 2020 Total
Equipment Replacement Fund 15,000 15,000
Total 15,000 15.000
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program 2016 thru 2020
City of Scandia, Minnesota
Project # PW-008
Project Name Tiger Boom Mower Attachment Replacement
Description
Tiger Boom Mower Replacement (attachment for 1999 JD 6410 Tractor, 302-99)
Department
Public Works
Contact
Maintenance Sup.
Type
Replacement
Useful Life
10 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
Jusdficadon
Useful life of equipment (6 years on 2012 schedule.) Replace concurrent with 302-99 in 2024 and increase replacement cycle to 10 years.
Expenditures 2016 2017 2018 2019 2020 Total
EquipNehicles/Furnishings 12,000 12,000
Total 12,000 12,000
Funding Sources 2016 2017 2018 2019 2020 Total
Equipment Replacement Fund 12,000 12,000
Total 12,000 12,000
DRAFT for 2016-2020 Update Thursdav, December 03, 2015
Capital Improvement Program 2016 rhru 2020
City of Scandia, Minnesota
Project# PW-009
Project Name 1999 JD-6410 Tractor Replacement (302-99)
Description
1999 JD-6410 Tractor
Justification I
Replace at end of useful life. After 2014, reduce replacement cycle to 10 years.
Department
Public Works
Contact
Maintenance Sup.
Type
Replacement
Useful Life
10 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
Expenditures 2016
2017 2018 2019 2020
Total
Equip/Vehicles/Furnishings
60,000
60,000
Total
Funding Sources 2016
60,000
2017 2018 2019 2020
60.000
Total
Equipment Replacement Fund
60,000
60,000
Total
60,000
60,000
DRAFT for 2016-2020 Update Thursdav, December 03, 2015
Capital Improvement Program 2016 thru 2020
City of Scandia, Minnesota
Project # PW-010
Project Name 2002 Sterling Dump Truck/Plow Replacement (202-02)
Description
2002 Sterling Dump Truck w/Plow Replacement (202-02)
Justification
Keplace at end of useful Ife. Replace single-axel.
Department
Public Works
Contact
Maintenance Sup.
Type
Replacement
Useful Life
10 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
Expenditures 2016 2017 2018 2019 2020 Total
Equip/Vehicles/Furnishings 200,000 200,000
Total 200,000 200,000
Funding Sources 2016 2017 2018 2019 2020 Total
Debt Service Fund 200,000 200,000
Total 200,000 200,000
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program
City of Scandia, Minnesota
Project # PW-019
Project Name 2008 Ford Ranger Replacement (101-08)
Description
Replace 2008 Ford Ranger Pickup Truck (101-08).
2016 thru 2020
Department
Public Works
Contact
Maintenance Sup.
Type
Replacement
Useful Life
10 years
Category
Other
Priority
3: Worthwhile
Originally assigned to Building Official, reassigned to Public Works Dept. in 2012 for 2013 CIP Update. Replace with larger 4x4 pickup.
Justification
Replace at end of useful life.
Expenditures 2016 2017 2018 2019 2020 Total
EquipNehicles/Furnishings 25,500 25,500
Total 25,500 25,500
Funding Sources 2016 2017 2018 2019 2020 Total
Equipment Replacement Fund 25,500 25,500
Total 25,500 25,500
DRAFT for 2016-2020 Update Thursday, December 03, 2015
Capital Improvement Program 2016 rhru 2020
Department Public Works
City of Scandia, Minnesota Contact
Type Improvement
Project# PW-02$ Useful Life
Project Name Log House Landing Road and Landing Improvements Category Other
Priority N/A
Description
ltnprovemenls to the road (205th St N) and the landing area at the bottom leading to the Log House Landing
Cost estimate per Christine Maefsky. Would include regarding exiting gravel road or application of bound aggregate.
Justification I
safety improvements, maintenance improvements, reduction of runoff
Expenditures 2016 2017 2018 2019 2020 Total
Construction/Maintenance 200,000 200,000
Total 200,000 200,000
Funding Sources 2016 2017 2018 2019 2020 Total
Capital Improvement Fund 100,000 100,000
Grants/ Donations 100.000 100,000
Total 200,000 200,000
DRAFT for 20/6-2020 Update Thursday, December 03, 2015
Capital Improvement Program
City of Scandia, Minnesota
Project # PW-029
Project Name Log House Landing Boat Ramp
2016 thru 2020
Description
Concrete plank installation and other improvements in the boat launch area of Log House Landing
Request from Car Mar Watershed
Plank donation from DNR
Justification
decrease runoff into St Croix River
Department
Public Works
Contact
Type
New
Useful Life
Category
Other
Priority
N/A
Expenditures 2016 2017 2018 2019 2020 Total
Construction/Maintenance 40,000 40,000
Total 40,000 40,000
Funding Sources 2016 2017 2018 2019 2020 Total
Capital Improvement Fund 20,000 20,000
Grants/ Donations 20,000 20,000
Total 40,000 40,000
DRAFT for 2016-2020 Update Thursday. December 03, 2015
Capital Improvement Program
City of Scandia, Minnesota
Project # US-003
Project Name Drain field Blower
Description
Replace pump every five year (2012 new)
Justification
End of useful life
Expenditures
2016 thr•u 2020
2016 2017 2018
Department
Uptown Sewer
Contact
Type
Unassigned
Useful Life
Category
Other
Priority
N/A
2019 2020 Total
EquipNehicles/Furnishings 500 500
Total 500 500
Funding Sources 2016 2017 2018 2019 2020 Total
Uptown Sewer 500 500
Total 500 500
DRAFT for 2016-2020 Update Thursday, December 03, 2015