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9.a) Resolution No. 12-15-15-02 Exhibit BResolution No.: Page 3 of 3 EXHIBIT "B" 2016-2020 CIP See attached SCANDILA City of Scandla Capital Improvement Program 201 6 — 2020 December 15, 2015 CONTENTS Introduction Whatis a CIP?................................................................................................................. I Scopeof the Draft CIP..................................................................................................... I FundingSources..............................................................................................................2 ProjectPriorities..............................................................................................................2 2015-2019 CIP Amendment...............................................................................................3 2016-2020 CIP Overview StreetProjects..................................................................................................................3 Equipment Replacement Fund.........................................................................................4 Project Highlights by Department................................................................................... 5 CIP Summary Data Project Listing by Department (All Years)......................................................................9 Projects and Funding Sources, 2016 thru 2020...............................................................11 Projects and Funding Sources, 2021 thru 2025...............................................................13 2016-2020 Capital Improvement Plan, Spending by Department ..........................15 Capital Improvement Fund, Spending by Department........................................15 Debt Service Fund, Spending by Department .............................16 Equipment Replacement Fund, Spending by Department...............................................16 General Fund, Spending by Department.................................................... 17 Grants/Donations, Spending by Department...................................................17 Appendix Project Details, All Projects............................................................................................18 INTRODUCTION The Capital Improvement Program (CIP) for the five-year period of 2016 through 2020 is the seventh such document prepared by the City of Scandia. It would amend the CIP included in the March, 2009 Comprehensive Plan (as amended through December 17, 2014) replacing Appendix F of the plan in its entirety. What is a CIP? A Capital Improvement Program, or CIP, is a multi -year (typically 5 years) capital expenditure plan for a City's infrastructure (such as streets, parks and utility systems), vehicles, equipment, and public buildings. It identifies the major projects needed and desired by the community, their potential costs and how they would be financed. Including a project in a CIP does not commit the city to that project. The City Council must specifically authorize each one, and the associated funding, before any project may proceed. When the CIP is reviewed (ideally annually, in conjunction with the budgeting process) projects may go forward as planned, advance ahead of schedule, be removed entirely, or new projects may be added, depending upon changes in circumstances and priorities. The Minnesota Land Planning Act requires that the implementation plan portion of the Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater, water supply, parks and open space) for a five-year time period. Cities often expand the scope of their CIPs to include other capital needs (major equipment replacements, for example) and sometimes look beyond the five-year time period, up to 20 years in the future for some projects. Such projects represent more of a "wish -list" that can be evaluated each time the plan is updated. As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter 473.865 provides that "a local governmental unit shall not adopt any official control or fiscal device which is in conflict with its comprehensive plan." A fiscal device includes a budget or bond issue; so it is important that the plan and CIP be kept up to date and in synch with city budgets. The primary benefit of a CIP is as a financial planning tool, to help the city plan for the impact of capital needs on future budgets and property taxes, and to help forecast the need for borrowing to undertake major projects. The information developed as part of the capital planning process can help document the need for various projects and help the City Council sort out competing priorities. Scope of the CIP Scandia's CIP includes all capital projects that cost at least $10,000 and have a useful life span of five years or longer. Projects include all capital needs including major repairs to buildings and equipment purchases and replacements. Any projects not meeting these parameters would be reviewed as part of the annual operating budget, but would not be included in the CIP. Funding Sources The CIP identifies a possible funding source(s) for each project listed. The various funding sources are as follows: Capital Improvement Fund Existing City fund, primarily from property tax levy, set aside for capital projects. Debt Service Fund Projects financed by borrowing, later to be repaid with property taxes, and potentially special assessments depending upon the characteristics of the project. Equipment Replacement Fund Internal service fund used to segregate funds set aside for planned replacements of existing major equipment. Funds are transferred from operating budgets (primarily property tax revenues.) The fund may also receive funds realized through debt financing. General Fund Annual operating budget, primarily funded by property tax revenues. Park Improvement Fund Existing City fund, receipts from cash -in -lieu of land park dedication fees paid by developers and others who subdivide their land. Local Road Improvement Fund Existing fund, funded with unrestricted fund balance and property tax revenues. To be used mainly to fund mill and overlay and other similar street construction projects. 201 Sewer Funds come f om fees paid by users on the 201 Wastewater System Uptown Sewer Funds come f•om fees paid by users on the Uptown Wastewater System In addition to these sources, it is possible that future projects could be funded from donations, grants, user fees or other sources not listed. Projects benefiting an enterprise or utility fund could be paid from the appropriate fund. Project Priorities Capital improvement projects should be prioritized in some way so that limited funding can be allocated to those which are most important. This is difficult because the varying nature of the projects and their benefits and objectives are so disparate as to be essentially not comparable. Some public agencies have developed elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may have some disadvantages because they may give a false sense of objectivity or precision to the priority setting process. Others use simpler systems, or simply do not try to compare projects that are like "apples and oranges." There is no accepted system or "industry standard" for prioritizing projects. 2 The Capital Improvement Committee developed the following priority rating system in 2008, which was also used for the 2009 and subsequent updates: Critical or urgent, high -priority projects that should be done if at all possible; a special effort should be made to find sufficient funding for all of the projects in this group. 2 Very important, high -priority projects that should be done as funding becomes available. Important and worthwhile projects to be considered if funding is available; may be deferred to a subsequent year. 4 Less important, low -priority projects; desirable but not essential. N/A Used for replacements of existing equipment. 2015-2019 CIP AMENDMENT The 2015-2019 CIP included $36,000 in expenditures for Lilleskogen such as site improvements to be funded by grants and donations. The parking lot was anticipated to be completed in 2014, however that did not happen. An amendment to the 2015-2019 CIP includes the parking lot at Lilleskogen for 2015. The funding source for the parking lot would be an advance of up to $35,000 from the Capital Improvement Fund to the Parks Capital Improvement Fund. The advance would be paid back over the next few years as park dedication fees came in. This was approved with the awarding of the parking lot bid by the Council on July 21, 2015. 2016-2020 CIP OVERVIEW For 2016 through 2020, the draft CIP includes 25 separate projects with a total estimated cost of $5,500,300. All cost estimates are preliminary and based on current dollars. No assumptions have been made about inflation. It will be important to refine and update costs when the plan is reviewed, especially for projects in the first year or two of the plan. Some projects beyond the five-year planning period are also included in the CIP. Most of these projects are replacements for equipment and vehicles (such as fire trucks) which may have a life span of 10, 15 to 20 years or even more. The plan also includes "pending" projects for which timelines (and in most cases, cost estimates) have not yet been identified. As more information is developed about the need for, cost and possible funding sources for these projects, they will be included in future CIP updates. 3 Street Projects The draft update includes the following street projects in the CIP : PW-002, Street Maintenance Program. The current funding level ($330,000 per year) has been maintained, with the addition of a $1,250,000 project in 2016 for a reconstruction of 2361h, 2371h and Novak. A portion of Oldfield Ave will also be updated beginning at 2401h St. and heading south. The reconstruction would be funded by the Local Road Improvement Fund. The goal of the 2008 Pavement Management Plan was to extend the life of city streets and to reduce the lifecycle costs for maintaining them in good condition. Each year the city has endeavored to increase the budget for contractual road maintenance and repairs. In 2014 the Local Road Improvement Fund was established to address major repairs (reconstruction, mill and overlays, etc) and is funded by the general tax levy. Equipment Replacement Fund The city created the Equipment Replacement Fund in 2007 to set aside funds on an annual basis for planned replacement of vehicles and major pieces of operating equipment. The fund receives transfers from the operating budget of each department depending on its equipment needs. This allows the departmental budgets for each major function to accurately show the costs of funding that function, including equipment, while segregating the funds from the operating budgets. Any revenues from the sale of old equipment being replaced are also deposited into the fund. Beginning in 2015, the revenue to the fund was reduced significantly which will result in the need to borrow for larger purchases in future years. Just as for other capital projects, the decision whether or not to replace a particular piece of equipment, and what to replace it with, will need to be made by the City Council at the time of the purchase. The City could decide to keep some equipment longer than planned. Or, equipment could wear out more quickly than expected. It is likely that some items will not be replaced, or that new technology or equipment could alter plans to replace a particular item. In 2015, the City transferred $20,000 to the fund. The draft 2016 budget and CIP show proposed transfers of $20,000 in 2017 and subsequent years. The Capital Improvement Committee (CIC) is recommending that the transfer be suspended for 2016 since adequate cash flow is available in the fund. The chart below shows the cash flow in the Equipment Replacement Fund from 2016-2025 assuming a $20,000 per year contribution from 2017 and on. The lowest the fund balance would reach under this scenario is $35,000 in 2024 but would continue to cash flow through 2025. Because of the healthy projected fund balance, the CIC decided to establish the threshold for borrowing for projects at those over $100,000 and suspend the annual contribution in 2016. 4 $400,000 $350,000 $300,000 $ 250,000 $200,000 $150,000 $100,000 $50,000 $0 Equipment Replacment Fund 2016-2025 'LQN, QP 'L�ti�'LlzP C'ti�'L���'y�ti�'L�ti� Lcjll Ltih Project Highlights by Department Fire: E ! Total $ Replacements w Funding Balance 12-15 SCBA and 30 Masks as well as the SCBA compressor replacements remain for 2017.. Fire Hall HVAC replacement has been moved from 2016 to 2020 The Chiefs vehicle has been moved to pending The Civil Defense Sirens (tornado sirens) have been moved from 2019 to 2020 The second fire station has been moved to pending until further research and analysis is completed Radio replacements remain for 2018 but this is largely tied to the County's schedule for replacement A fire training structure has been moved to pending The fire hall roof replacement remains for 2019 In later years, the replacements costs have been updated for Tanker 5178 ($180,000 to $250,000) and Engine 5176 ($600,000 to $700,000) Fire Dept 2016-2020 CIP by Funding Source Grants, 22,500, Parks Cap Imp__ 5So General Fund, Fund, 0, 0% �'� IL20,000, 5% �i�Debt Service, 0, aL, Equip Replace Fund, 275,000, 61% Capital Imp Fund, 130,000, 29% General Fund E Debt Service = Capital Imp Fund Equip Replace Fund ■ Parks Cap Imp Fund ■ Grants 5 Ice Rink: The replacement of the Zamboni has been pushed back a few years to 2020, if grants/donations are obtained. The Public Works Director believes it will last longer after the maintenance performed on it these last few years. Parks and Recreation: ➢ Lilleskogen Park Restoration remains the top priority for the Parks and Recreation Committee. Assuming the 2015-2019 CIP is amended as stated previously, the recommendations have been updated for years 2016-2021 to complete the park improvements. The other updates (benches, picnic shelter signage, boardwalk, etc) would be funded with grants and/or donations ($45,200). ➢ New bleachers are planned for the Wayne Erickson Ballfield ($7,500). Funding would come from sign ad revenue. ➢ No changes were made for a full reconstruction of the tennis courts in 2018. Resurfacing was completed in 2013. Parks 2016-2020 CIP by Funding Source General Fund, 60,000, 41% Grants/Donations 85,200, 59% Capital Parks Capital Imp Improvement Fund, 0, 0% Fund, 0, 0% �. Equipment '\ Replacement, 0, Debt Service, 0, 0% 0% T General Fund Debt Service h Capital Improvement Fund ■ Equipment Replacement Parks Capital Imp Fund ■ Grants/Donations *Note: No Park Capital Improvement Funds are projected for project costs because they would be used to pay back the $35,000 advance to the Capital Improvement Fund, approved in 2015 for parking lot completion at Lilleskogen. Public Works: ➢ Log House Landing Boat Ramp improvements were added by the Planning Commission after the public hearing in November. This project is estimated at $40,000 for 2016 and would include a cost share with the Carnelian Marine St. Croix Watershed District. ➢ Log House Landing Road Improvements were added by the Planning Commission after the public hearing in November. This project is estimated at $200,000 for 2017 and would be a cost share. ➢ The remaining Public Works projects are equipment replacements. Changes to the expected useful life and cost estimates for several items have been made but do not have a significant impact on the first 5 years of the plan from previous plans. The CIC is recommending the grader be removed from the CIP and instead continue using it until it is no longer functional or economical and then contract out for grading services. Public Works 2016-2020 CIP by Funding Source Local Road Imp Fund, 2,725,000, 60% r—'al Fund, 000, 29% )ebt Service, 200,000, 4% Grants, 120,000, 2% General Fund Debt Service Capital Improvement Fund, 120,000, 2% Equipment Replacement, 167,500, 3% v Capital Improvement Fund ■ Equipment Replacement r Parks Cap Imp Fund ■ Grants Local Road Imp Fund 201 Wastewater System: ➢ Capital Improvements for the 201 Wastewater System around Big Marine Lake include updating the control panels on Bliss Lift Station 1 and 2 and the pumps on Bliss Lift Station 2 in 2017 to the new SCADA system implemented on the rest of the system in 2015. All monies would come from the fund balance in the 201 Fund. 7 City of Scandia Capital Improvement Program 201 6-2020 Appendix City of Scandia, Minnesota Capital Improvement Program PROJECT LISTING Includes Projects from All Years 201 Sewer Status Project # Project Name Active 201S-001 Bliss L.S.1 Control Panel Active 201S-002 A/E Dranfield Active 201S-003 Bliss L.S. 2 Control Panel Active 201S-004 Bliss L.S. 2 Pump 1 Active 201S-005 Bliss L.S. 2 Pump 2 Active 201S-006 Bliss L.S. 1 Pump 2 CornnurnitV C'040- Status Project # Project Name Active CC-002 Community Center HVAC Replacement Active CC-004 Community Center Parking Lot Paving Fire Status Project # Project Name Active F-001 Fire Station HVAC Replacement Active F-003 Fire Department Radio Replacement Active F-008 Fire Hall Well Pump Replacement Active F-009 Civil Defense Sirens Active F-010 Rescue 5179 Replacement Active F-011 Tanker 5177 Replacement Active F-012 Engine 5180 Replacement Active F-013 Grass Rig 5175 Replacement Active F-014 Tanker 5178 Replacement Active F-015 Engine 5176 Replacement Active F-018 Back-up Generator for Fire Hall Active F-022 SCBA Compressor Replacement Active F-023 12 SCBA & 30 Masks Active F-024 Fire Hall Roof Replacement Ice Rink Status Proiect # Project Name Active IR-002 Zamboni Replacement (Parks and Recreation Status Proiect # Proiect Name Active PR-001 Lilleskogen Park Improvements Active PR-018 Tennis Court Reconstruction Public Works Status Proiect # Proiect Name Active PW-002 Street Maintenance Program Active PW-004 Pickup w/Plow Replacement 2008 Ford F350 (102-08) Active PW-005 John Deere Tractor Mower w/Broom & Blower (303-09) Active PW-007 Tiger Ditch Rear Mower Replacement Active PW-008 Tiger Boom Mower Attachment Replacement Active PW-009 1999 JD-6410 Tractor Replacement (302-99) Active PW-010 2002 Sterling Dump Truck/Plow Replacement (202-02) DRAFT for 2016-2020 Update Tuesday, December 08, 2015 Active PW-012 Asphalt Patching Equipment (312) Active PW-014 Pickup w/Plow Replacement 2011 Ford F250 (103-11) Active PW-015 Skid Loader and Trailer Active PW-017 2011 Mack Dump Truck/Plow Replacement (203-11) Active PW-019 2008 Ford Ranger Replacement (101-08) Active PW-027 Quinell Ave Active PW-028 Log House Landing Road and Landing Improvements Active PW-029 Log House Landing Boat Ramp Uptown Sewer Status Project # Active US-003 Active US-004 Active US-005 Active US406 Active US-007 Project Name Drain field Blower Uptown Pump 1 Replacement Uptown Pump 2 Replacement Drainfield Pump 1 Replacement Drainfeild Pump 2 Replacement DRAFT for 2016-2020 Update Tuesday, December 08, 2015 City of Scandia, Minnesota Capital Improvement Program 2016 thru 2020 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2016 2017 2018 2019 2020 Total 1201 Sewer Bliss L.S. 1 Control Panel 201S-001 n/a 27,500 27,500 Bliss L.S. 2 Control Panel 201S-003 n/a 27,500 27,500 Bliss L.S. 2 Pump 1 201S-004 n/a 5,250 5,250 Bliss L.S 2 Pump 2 201S-005 n/a 5,250 5,250 201 Sewer Total 65,500 65,500 Sewer Fund (201) 65,500 65,500 201 Sewer Total 65,500 65,500 IFire Fire Station HVAC Replacement F-001 2 20,000 20,000 Fire Department Radio Replacement F-003 1 75,000 75,000 Civil Defense Sirens F-009 3 30,000 30,000 Grass Rig 5175 Replacement F-013 1 85,000 85,000 SCBA Compressor Replacement F-022 1 17,000 17,000 12 SCBA & 30 Masks F-023 1 98,000 98,000 Fire Hall Roof Replacement F-024 2 100,000 100,000 Fire Total 115,000 85,000 75,000 100,000 50,000 425,000 Capital Improvement Fund 100.000 7,500 107,500 Equipment Replacement Fund 115,000 85,000 75,000 275,000 General Fund 20,000 20,000 GrantslDonadons 22,500 22,500 Fire Total 115,000 65,000 75,000 100,000 50,000 425,000 Ilee Rink Zamboni Replacement IR-002 n/a 40,000 40,000 Ice Rink Total 40,000 40,000 Grants/Donations 40,000 40,000 Ice Rink Total 40,000 40,000 Parks and Recreation Lilleskogen Park Improvements PR-001 2 25,000 12,200 11,800 5,800 2,000 56,800 DRAFTfor 2016-2020 Update Thursday, December 03, 20! S Department Project# Priority 2016 2017 2018 2019 2020 Total Tennis Court Reconstruction PR-018 3 60,000 60,000 Packs and Recreation Total 25,000 12,200 71,800 5,800 2,000 116,800 General Fund 2,000 61,800 5,800 2,000 71,600 Grants/Donations 25,000 10,200 10,000 45,200 Parks and Recreation Total 25,000 12,200 71,800 5,800 2,000 116,800 Public Works Street Maintenance Program PW-002 1 1,330,000 330,000 1,130,000 330,000 1,225,000 4,345,000 Pickup w/Plow Replacement 2008 Ford F350 (102-08) PW-004 3 30,000 30,000 John Deere Tractor Mower w/Broom & Blower (303-09) PW-005 3 25,000 25,000 Tiger Ditch Rear Mower Replacement PW-007 3 15,000 15,000 Tiger Boom Mower Attachment Replacement PW-008 3 12,000 12,000 1999 JD-6410 Tractor Replacement (302-99) PW-009 3 60,000 60,000 2002 Sterling Dump Truck/Plow Replacement (202-02) PW-010 3 200,000 200,000 2008 Ford Ranger Replacement (101-08) PW-019 3 25,500 25,500 Log House Landing Road and Landing Improvements PW-028 n/a 200,000 200,000 Log House Landing Boat Ramp PW-029 n/a 40,000 40,000 Public Works Total 1,570,000 555,000 1,185,500 417,000 1,225,000 4,952,500 Capital Improvement Fund 20,000 100,000 120,000 Debt Service Fund 200,000 200,000 Equipment Replacement Fund 25,000 55,500 87,000 167,500 General Fund 330,000 330,000 330.000 330.000 300,000 1,620,000 Grants/Donations 20,000 100.000 120,000 Local Road Improvement Fund 1.000,000 800,000 925,000 2,725,000 Public Works Total 1,570,000 555,000 1,185,500 417,000 1,225,000 4,952,500 Liptw rn Sewer Drain field Blower US-003 n/a 500 500 Uptown Sewer Total 500 500 Uptown Sewer 500 500 Uptown Sewer Total 500 500 Grand Total 1,710,000 718,200 1,332,300 522,800 1,317,000 5,600,300 DRAFT%r 2016-2020 Update 77rarsdav, December 03, 2015 City of Scandia, Minnesota Capital Improvement Program 2021 thm 2025 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2021 2022 2023 2024 2025 Total 201 Sewer A/E Dranfield 201 S-002 n/a 200,000 200,000 201 Sewer Total 200,000 200,000 Sewer Fund (201) 200,000 200,000 201 Sewer Total 200,000 200,000 Community Center � Community Center HVAC Replacement CC-002 2 30,000 30,000 Community Center Total 30,000 30,000 General Fund 30,000 30,000 Community Center Total 30,000 30,000 Fire Tanker 5178 Replacement F-014 3 250,000 250,000 Engine 5176 Replacement F-015 3 700,000 700,000 Fire Total 250,000 700,000 950,000 Debt Service Fund 250,000 700,000 950,000 Fire Total 250,000 700,000 950,000 Parks and Recreation Lilleskogen Park Improvements PR-001 2 1,500 1,500 3,000 Parks and Recreation Total 1,500 1,500 3,000 General Fund 1,500 1,500 3,000 Parks and Recreation Total 1,500 1,500 3,000 Public Works I Street Maintenance Program PW-002 1 300,000 1,050,000 700,000 2,050,000 John Deere Tractor Mower w/Broom & Blower (303-09) PW-005 3 25,000 25,000 Tiger Ditch Rear Mower Replacement PW-007 3 15,000 15,000 Tiger Boom Mower Attachment Replacement PW-008 3 12,000 12,000 DRAFT for 2016-2020 Update Tuesday, December 08, 2015 Department Project# Priority 2021 2022 2023 2024 2025 Total Asphalt Patching Equipment (312) PW-012 n/a 15,000 15,000 Pickup w/Plow Replacement 2011 Ford F250 (103-11) PW-014 3 25,500 25,500 Skid Loader and Trailer PW-015 3 40,000 40,000 2011 Mack Dump Truck/Plow Replacement (203-11) PW-017 3 200,000 200,000 Public Works Total 325,500 1,290,000 767,000 2,382,500 Debt Service Fund 200,000 200,000 Equipment Replacement Fund 25,500 40,000 67,000 132,500 General Fund 300,000 300,000 Local Road Improvement Fund 1,050,000 700,000 1,750,000 Public Works Total 325,500 1,290,000 767,000 2,382,500 Uptown Sewer Drain field Blower US-003 n/a 500 500 Uptown Pump 1 Replacement US-004 n/a 1,100 1,100 Uptown Pump 2 Replacement US-005 n/a 1,100 1,100 Drainfield Pump 1 Replacement US-006 n/a 1,100 1,100 Drainfeild Pump 2 Replacement US-007 n/a 1,100 1,100 Uptown Sewer Total 4,900 4,900 Uptown Sewer 4,900 4,900 Uptown Sewer Total 4,900 4,900 Grand Total 327,000 1,526,400 250,000 767,000 700,000 3,570,400 DRAFT for 2016-2020 Update Tuesday, December 08, 2015 Capital Improvement Program 2016 thru 2020 Department 201 Sewer City of Scandia, Minnesota Contact Project# 201S-001 Type Unassigned Useful Life Project Name Bliss L.S. 1 Control Panel Category Other Priority N/A Description New control panel with telemetry Justification end of useful life al foss staff to access info remotely and diagnose issue sooner Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings 27,500 27,500 Total Funding Sources 2016 27,500 2017 2018 27,500 2019 2020 Total Sewer Fund (201) 27,500 27,500 Total 27,500 27,500 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program City of Scandia, Minnesota Project # 201S-003 Project Name Bliss L.S. 2 Control Panel Description control panel with telemety Justification end of useful life allows staff to access info remotely and diagnose issue sooner 2016 thru 2020 Department 201 Sewer Contact Type Unassigned Useful Life Category Other Priority N/A Expenditures 2016 2017 2018 2019 2020 Total Equip/Vehicles/Furnishings Total Funding Sources Sewer Fund (201) 27,500 27,500 27,500 27,500 2016 2017 2018 2019 2020 Total 27,500 27,500 Total 27,500 27,500 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program City of Scandia, Minnesota Project # 201S-004 Project Name Bliss L.S. 2 Pump 1 Description 1 /2 horsepower pump Justification end of useful life Expenditures 2016 thl-u 2020 Department 201 Sewer Contact Type Unassigned Useful Life Category Other Priority N/A 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings 5,250 5,250 Total 5,250 5,250 Funding Sources 2016 2017 2018 2019 2020 Total Sewer Fund (201) 5,250 5,250 Total 5,250 5,250 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program City of Scandia, Minnesota Project # 201S-005 Project Name Bliss L.S. 2 Pump 2 Description 5 horsepower pump Justification end of useful life 2016 tht-u 2020 Department 201 Sewer Contact Type Unassigned Useful Life Category Other Priority N/A Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings 5,250 5,250 Total Funding Sources 2016 5,250 2017 2018 5,250 2019 2020 Total Sewer Fund (201) 5,250 5,250 Total 5,250 5,250 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program 2016 thru 2020 Department Fire City of Scan(lia, Minnesota Contact Fire Chief Project # F-001 Type Maintenance Useful Life 15 years Project Name Fire Station HVAC Replacement Category Buildings Priority 2: High priority Description Replace HVAC System at Fire Justification Useful life expected. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance Total Funding Sources 2016 20,000 20,000 2017 2018 2019 2020 20,000 20,000 Total General Fund 20,000 20,000 Total 20,000 20,000 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program City of Scandia, Minnesota Project # F-003 Project Name Fire Department Radio Replacement 2016 thru 2020 Department Fire Contact Fire Chief Type Replacement Useful Life 10 years Category Equipment/ Vehicles Priority 1: Urgent, high priority Description Replace radios used for emergency communications with Washington County and fireground communication. (2018) Justification Emergency communications Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings Total Funding Sources 2016 75,000 75,000 2017 2018 2019 75,000 75,000 2020 Total Equipment Replacement Fund 75,000 75,000 Total 75,000 75,000 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program City of Scan(ia, Minnesota Project # F-009 Project Name Civil Defense Sirens Description Justification Public safety. 2016 thru 2020 Department Fire Contact Fire Chief Type New Useful Life 25 years Category Equipment/ Vehicles Priority 3: Worthwhile Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 30,000 30,000 Total 30,000 30,000 Funding Sources 2016 2017 2018 2019 2020 Total Capital Improvement Fund Grants/ Donations Total 7,500 7,500 22,500 22,500 30,000 30,000 DRAFT for 2016-2020 Update Thursdav, December 03, 2015 Capital Improvement Program City of Scandia, Minnesota Project# F-013 Project Name Grass Rig 5175 Replacement Description Grass Rig 5175 Replacement (2017) Justification End of life expectancy 2016 thru 2020 Department Fire Contact Fire Chief Type Replacement Useful Life 20 years Category Equipment/ Vehicles Priority 1: Urgent, high priority Expenditures 2016 2017 2018 2019 2020 Total Equip/Vehicles/Furnishings 85,000 85,000 Total 85,000 85,000 Funding Sources 2016 2017 2018 2019 2020 Total Equipment Replacement Fund 85,000 85,000 Total 85,000 85,000 DRAFTfor 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program 2016 rhr•u 2020 Department Fire City of Scandia, Minnesota Contact Project # F-022 Project Name SCBA Compressor Replacement Description Compressor used to li II SCBA air pacs Justification End of useful life Type Replacement Useful Life 15 years Category Other Priority 1: Urgent, high priority Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings 17,000 17,000 Total 17,000 17,000 Funding Sources 2016 2017 2018 2019 2020 Total Equipment Replacement Fund 17,000 17,000 Total 17,000 17,000 DRAFT for 2016-2020 Update Thursday, December 03, 2015 2016 thru 2020 Capital Improvement Program City of Scandia, Minnesota Project # F-023 Project Name 12 SCBA & 30 Masks Description Justification End of useful life, replace every 15 years Department Fire Contact Type Replacement Useful Life 15 years Category Other Priority 1: Urgent, high priority Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings 98,000 98,000 Total 98,000 98,000 Funding Sources 2016 2017 2018 2019 2020 Total Equipment Replacement Fund 98,000 98,000 Total 98,000 98,000 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program 2016 thru 2020 Department Fire City of Seandia, Minnesota Contact Project # F-024 Project Name Fire Hall Roof Replacement Description teplace roofing on fire hall/public works building Justification End of useful life 20yrs Type Replacement Useful Life Category Other Priority 2: High priority Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 100,000 100,000 Total 100,000 100,000 Funding Sources 2016 2017 2018 2019 2020 Total Capital Improvement Fund 100.000 100,000 Total 100,000 100,000 DRAFT for 2016-2020 Update Tbursday. December 03, 2015 Capital Improvement Program City of Scandia, Minnesota Project # IR-002 Project Name Zamboni Replacement Description Rci lacement of (used) Zamboni for outdoor ice rink Justification I End of useful life of existing equipment. 2016 thru 2020 Department Ice Rink Contact Park and Rec Committee Type Replacement Useful Life 25 years Category Equipment/ Vehicles Priority N/A Expenditures 2016 2017 2018 2019 2020 Total Equip/Vehicles/Furnishings 40,000 40,000 Total 40,000 40,000 Funding Sources 2016 2017 2018 2019 2020 Total Grants/ Donations 40,000 40,000 Total 40,000 40,000 DRAFT for 2016-2020 Update Thursday, December 03. 2015 Capital Improvement Program 2016 th,-, 2020 Department Parks and Recreation City of Scandia, Minnesota Contact Park and Rec Committee Project# PR-001 Project Name Lilleskogen Park Improvements Justification #1 priority of Park and Recreation Committee Park is gateway to village center; connection to pedestrian trails, accessible to school. Type Improvement Useful Life 20 years Category Park Improvement Priority 2: High priority Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 3,200 11,800 5,800 2,000 22,800 EquipNehicles/Furnishings 25,000 9,000 34,000 Total 25,000 12,200 11,800 5,800 2,000 56,800 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program 2016 chru 2020 City of Scandia, Minnesota Funding Sources 2016 2017 2018 General Fund 2,000 1,800 Grants/ Donations 25,000 10,200 10,000 Department Parks and Recreation Contact Park and Rec Committee 2019 2020 Total 5,800 2,000 11,600 45,200 Total 25,000 12,200 11,800 5,800 2,000 56,800 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program City of Scandia, Minnesota Project # PR-018 Project Name Tennis Court Reconstruction Description Replace tennis courts at Community Center. Justification End of useful life/ when resurfacing is no longer effective 2016 /hru 2020 Department Parks and Recreation Contact Maintenance Sup. Type Replacement Useful Life 20 years Category Park huprovement Priority 3: Worthwhile Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 60,000 60,000 Total 60,000 60,000 Funding Sources 2016 2017 2018 2019 2020 Total General Fund 60,000 60,000 Total 60,000 60,000 DRAFTfor 2016-2020 Update Tbursdav, December 03, 2015 Capital Improvement Program City of Scandia, Minnesota Project # PW-002 Project Name Street Maintenance Program 2016 lhru 2020 Department Public Works Contact Engineer Type Maintenance Useful Life Variable Category Road Reconstruction Priority 1: Urgent, high priority Description I Ten-year rehab. Program including crack sealing and seal coat, reclaim and overlay, reconstruction, as recommended by 2008 Pavement Management Plan 2016-Reconstruction of 236th St, 237th St and Novak loop 2018-Reconstruction of 195th St and Old Marine Trail from Olinda to 185th 2020-Reconstruction of Kirk Ave, 230th St 2022-Reconstruction of 202nd St and Orwell Ave and Orwell Ct 2024-Rcconstruction of 228th St (Lofton to Meadowbrook) and Mallard Ave Above recs based on update of April 2014 engineer's preliminary road report Other roads to consider as funding become available: Oldfield Ave N/Oren Rd N (240th to CSAH 3) 238th St/Melanie trail (CSAH 1 to Meadowbrook Ave) 199th St (Oakhill to TH 95) Meadowbrook ave/Oakhill Rd (Melanie Trail to 1'H97) Justification Maintain investment in paved roadways. Assumes new assessment policy allowing debt financing of significant portion of rehabilitation and reconstruction program, beginning with street reconstruction project in 2016. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 1,330,000 330,000 1,130,000 330,000 1,225,000 4,345,000 Total 1,330,000 330,000 1,130,000 330,000 1,225,000 4,345,000 Funding Sources 2016 2017 2018 2019 2020 Total General Fund 330.000 330,000 330,000 330,000 300,000 1,620,000 Local Road Improvement Fund 1,000,000 800,000 925,000 2,725,000 Total 1,330,000 330,000 1,130,000 330,000 1,225,000 4,345,000 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program 2016 thru 2020 City of Scandia, Minnesota Project # PW-004 Project ]tame Pickup w/Plow Replacement 2008 Ford F350 (102-08) Description Replace 2008 Ford F350 Pickup w/Plow (102-08) Department Public Works Contact Maintenance Sup. Type Replacement Useful Life 10 years Category Equipment/ Vehicles Priority 3: Worthwhile Justification Useful life of equipment. Used for day-to-day maintence operations and to plow small streets & cul-de-sacs Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings 30,000 30,000 Total 30,000 30,000 Funding Sources 2016 2017 2018 2019 2020 Total Equipment Replacement Fund 30,000 30,000 Total 30,000 30,000 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program 2016 thru 2020 City of Seandia, Minnesota Project # PW-005 Project Name John Deere Tractor Mower wBroom & Blower (303-09) Description John Deere Tractor Mower w/Broom & Blower, planned replacements (303-09) Justification Replace at end of useful life. Department Public Works Contact Maintenance Sup. Type Replacement Useful Life 7 years Category Equipment/ Vehicles Priority 3: Worthwhile Expenditures 2016 2017 2018 2019 2020 Total Equip/Vehicles/Fumishings 25,000 25,000 Total 25,000 25,000 Funding Sources 2016 2017 2018 2019 2020 Total Equipment Replacement Fund 25,000 25,000 Total 25,000 25,000 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program City of Scandia, Minnesota Project # PW-007 Project Name Tiger Ditch Rear Mower Replacement 2016 /hru 2020 Description Eiger Ditch Rear Mower Replacement (attachment for 1999 JD 6410 Tractor, 302-99) Department Public Works Contact Maintenance Sup. Type Replacement Useful Life 10 years Category Equipment/ Vehicles Priority 3: Worthwhile Justification I Useful life of equipment (8 years 2012 schedule.) Replace concurrent with 302-99 in 2024 and increase replacement cycle to 10 years. Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings 15,000 15,000 Total 15,000 15,000 Funding Sources 2016 2017 2018 2019 2020 Total Equipment Replacement Fund 15,000 15,000 Total 15,000 15.000 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program 2016 thru 2020 City of Scandia, Minnesota Project # PW-008 Project Name Tiger Boom Mower Attachment Replacement Description Tiger Boom Mower Replacement (attachment for 1999 JD 6410 Tractor, 302-99) Department Public Works Contact Maintenance Sup. Type Replacement Useful Life 10 years Category Equipment/ Vehicles Priority 3: Worthwhile Jusdficadon Useful life of equipment (6 years on 2012 schedule.) Replace concurrent with 302-99 in 2024 and increase replacement cycle to 10 years. Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings 12,000 12,000 Total 12,000 12,000 Funding Sources 2016 2017 2018 2019 2020 Total Equipment Replacement Fund 12,000 12,000 Total 12,000 12,000 DRAFT for 2016-2020 Update Thursdav, December 03, 2015 Capital Improvement Program 2016 rhru 2020 City of Scandia, Minnesota Project# PW-009 Project Name 1999 JD-6410 Tractor Replacement (302-99) Description 1999 JD-6410 Tractor Justification I Replace at end of useful life. After 2014, reduce replacement cycle to 10 years. Department Public Works Contact Maintenance Sup. Type Replacement Useful Life 10 years Category Equipment/ Vehicles Priority 3: Worthwhile Expenditures 2016 2017 2018 2019 2020 Total Equip/Vehicles/Furnishings 60,000 60,000 Total Funding Sources 2016 60,000 2017 2018 2019 2020 60.000 Total Equipment Replacement Fund 60,000 60,000 Total 60,000 60,000 DRAFT for 2016-2020 Update Thursdav, December 03, 2015 Capital Improvement Program 2016 thru 2020 City of Scandia, Minnesota Project # PW-010 Project Name 2002 Sterling Dump Truck/Plow Replacement (202-02) Description 2002 Sterling Dump Truck w/Plow Replacement (202-02) Justification Keplace at end of useful Ife. Replace single-axel. Department Public Works Contact Maintenance Sup. Type Replacement Useful Life 10 years Category Equipment/ Vehicles Priority 3: Worthwhile Expenditures 2016 2017 2018 2019 2020 Total Equip/Vehicles/Furnishings 200,000 200,000 Total 200,000 200,000 Funding Sources 2016 2017 2018 2019 2020 Total Debt Service Fund 200,000 200,000 Total 200,000 200,000 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program City of Scandia, Minnesota Project # PW-019 Project Name 2008 Ford Ranger Replacement (101-08) Description Replace 2008 Ford Ranger Pickup Truck (101-08). 2016 thru 2020 Department Public Works Contact Maintenance Sup. Type Replacement Useful Life 10 years Category Other Priority 3: Worthwhile Originally assigned to Building Official, reassigned to Public Works Dept. in 2012 for 2013 CIP Update. Replace with larger 4x4 pickup. Justification Replace at end of useful life. Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings 25,500 25,500 Total 25,500 25,500 Funding Sources 2016 2017 2018 2019 2020 Total Equipment Replacement Fund 25,500 25,500 Total 25,500 25,500 DRAFT for 2016-2020 Update Thursday, December 03, 2015 Capital Improvement Program 2016 rhru 2020 Department Public Works City of Scandia, Minnesota Contact Type Improvement Project# PW-02$ Useful Life Project Name Log House Landing Road and Landing Improvements Category Other Priority N/A Description ltnprovemenls to the road (205th St N) and the landing area at the bottom leading to the Log House Landing Cost estimate per Christine Maefsky. Would include regarding exiting gravel road or application of bound aggregate. Justification I safety improvements, maintenance improvements, reduction of runoff Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 200,000 200,000 Total 200,000 200,000 Funding Sources 2016 2017 2018 2019 2020 Total Capital Improvement Fund 100,000 100,000 Grants/ Donations 100.000 100,000 Total 200,000 200,000 DRAFT for 20/6-2020 Update Thursday, December 03, 2015 Capital Improvement Program City of Scandia, Minnesota Project # PW-029 Project Name Log House Landing Boat Ramp 2016 thru 2020 Description Concrete plank installation and other improvements in the boat launch area of Log House Landing Request from Car Mar Watershed Plank donation from DNR Justification decrease runoff into St Croix River Department Public Works Contact Type New Useful Life Category Other Priority N/A Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 40,000 40,000 Total 40,000 40,000 Funding Sources 2016 2017 2018 2019 2020 Total Capital Improvement Fund 20,000 20,000 Grants/ Donations 20,000 20,000 Total 40,000 40,000 DRAFT for 2016-2020 Update Thursday. December 03, 2015 Capital Improvement Program City of Scandia, Minnesota Project # US-003 Project Name Drain field Blower Description Replace pump every five year (2012 new) Justification End of useful life Expenditures 2016 thr•u 2020 2016 2017 2018 Department Uptown Sewer Contact Type Unassigned Useful Life Category Other Priority N/A 2019 2020 Total EquipNehicles/Furnishings 500 500 Total 500 500 Funding Sources 2016 2017 2018 2019 2020 Total Uptown Sewer 500 500 Total 500 500 DRAFT for 2016-2020 Update Thursday, December 03, 2015