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9.e) Staff Report-civil legal services contractAL SCl`#NDiA Staff RepoVt Date of Meeting: December 15, 2015 To: City Council From: Neil Soltis, City Administrator Re: Civil Legal Services Contract with Eckberg Lammers, P.C. Background: The City's 3-year civil legal service contract with Eckberg Lammers expires on 12/31/2015. Eckberg Lammers has proposed a new 3-year agreement extending from 1/1/2016 through 12/31/2018. Issue: Should the City approve the entering into a 3-year civil legal services contract with Eckberg Lammers? Proposal: A copy of the proposed contract is included in your packet. Fiscal Impact: The current and proposed rates for services are shown in the chart below: CURRENT PROPOSED HOURLY RATE $155 $160 / $160 / $165 COUNCIL MEETING $200 $250 / $250 / $300 PARALEGAL $125 $100 LAW CLERK / RESEARCH $125 $85 LEGALSERVICES TO BE REIMBURSED $220 $220 MILEAGE IRS rates except local $-0- Though 11/30/2015 legal expenditures have totaled $34,105 versus the $36,000 budget. 2014 expenditures totaled $29,561. The proposed budget for 2016 is also $36,000. Options: 1) Approve the contract as presented 2) Amend and then approve the contract 3) Table for discussion at the January work session 4) Do not approve the contract Recommendation: Option 1. — The increased meeting cost ($600) should be offset by the decreases the hourly rate for paralegal services and law clerk -research.