4 log house landing staff report and draft agreementAL
SCl`#NDiA
Staff Report
Date of Meeting: January 6, 2016
To: City Council
From: Neil Soltis, Administrator
Re: Draft letter of agreement — Log House Landing ramp project
Background:
In December both the Carnelian -Marine -St. Croix Watershed District Board and the City
Council took action to initiate a letter of agreement that provides for the cost sharing on the Log
House Landing ramp project.
Issue:
A draft of the agreement is provided for discussion of the terms. The draft has been sent to legal
counsel for review.
Proposal Details:
The National Park Service has committed $15,000 towards the project
The DNR will donate the plans subject to an agreement with the City
The City and District will share the cost 50150 after all grants and donations are accounted
for.
The city and the district will meet jointly to discuss the initial project scope, design, and costs
and any subsequent changes.
The City will be responsible for bidding and construction of the project
The city will be responsible for future maintenance of the project
The preliminary cost estimate from the District is $33,587 without engineering
Capital Improvement plan includes $20,000 for the project in 2016.
Options:
1) Modify agreement based on discussion
2) Recommend for approval at the January 19 City Council meeting
AGREEMENT BETWEEN THE CARNELIAN-MARINE-ST. CROIX WATERSHED DISTRICT
AND CITY OF SCANDIA FOR THE LOG HOUSE LANDING PUBLIC ACCESS RAMP
PROJECT
This agreement shall be effective on the day of . 2016, by and between
the Carnelian -Marine -St. Croix Watershed District, hereinafter referred to as "District", and
the City of Scandia, hereinafter referred to as "City", both political subdivisions of the State
of Minnesota,
In consideration of the covenants and agreements, hereinafter set forth, it is mutually
agreed by and between the parties hereto as follows:
Project. The project consists of the construction of a public access boat ramp at
Log House Landing located at the east terminus of 205th Street as generally
described in the 10/21/2015 memo from Emmons & Olivier Resources (Exhibit A)
regarding concept plans (Exhibit B) and estimated costs (Exhibit C). The
construction of the ramp will be in accordance with the agreement between the City
and the State of Minnesota, Department of Natural Resources, hereinafter referred
to as "DNR" (Exhibit D). The City Engineer will prepare the preliminary design for
the project which will be submitted for a joint review by the City and the District.
The City and the District will meet jointly regarding any decisions as to any
additional changes to the design, scope and cost of the project.
2. Project Budget and Cost Participation. The preliminary cost estimate based on
the concept plans is $33,587. The preliminary cost estimate does not include the
cost of the concrete planks which will be provided to the City by the DNR in
accordance with the agreement (Exhibit D). The National Park Service has
committed $15,000 to the project which will be subject to a future agreement
between the National Park Service and the City. All remaining project costs after
any additional grants and donations are accounted for shall be divided equally
between the City and the District.
3. Design and Construction. The City Engineer shall prepare plans and specification
for the project and the City will be responsible for bidding, construction, and
management of the project through the completion of the project.
4. Maintenance of Project. After final acceptance of the project the District shall have
no obligation for any future replacements, additional improvements, or short-term
and long-term maintenance of the project.
5. Indemnity. The City agrees that it will defend, indemnify, and hold harmless the
District and NPS and their employees, officers, volunteers, and agents against any
and all claims arising out of the City's performance or failure to perform its
obligations pursuant to this agreement. Nothing herein shall be construed to waive
or limit any immunity from, or limitation of liability available to either party,
whether set forth in Minnesota Statutes Chapter 466 or otherwise. Notwithstanding
any other provision of this agreement, the City shall not be not be required to pay
any amount in excess of the limits on liability established by Minnesota Statutes,
Chapter 466.
6. Insurance. The City agrees to maintain general liability insurance in the minimum
amount of $1,000,000. All contractors performing work on the project shall provide
the City with a certificate of insurance verifying that a minimum of $1,000,000 of
general liability insurance is in place and the City is listed as an additional insured.
7. Recognition. All project related signage shall recognize the City, the District, and
the NPS as partners on the project.
8. Project Duration. The project will be initiated as soon as possible in spring 2016
and completed
9. Notices. Any notice or demand which must be given or made by a party hereto
under the terms of this agreement shall be in writing and shall be provided to the
parties by U.S. Mail at the addresses listed below:
Neil Soltis, Administrator Jim Shaver, Administrator
City of Scandia Carnelian -Marine -St. Croix Watershed District
14727 209th St. N. 21150 Ozark Avenue, P.O. Box 188
Scandia, Minnesota 55073 Scandia, Minnesota 55073-0188
10. Amendment. This agreement may be amended only in a written document signed
by both parties.
11. Entire Agreement. It is understood and agreed that this is the entire agreement
between the parties and that this agreement supersedes all previous written and
oral agreements between the parties relating to the subject matter.
The parties have duly executed this Agreement as of XXXXXXXXX XX, 2016.
City of Scandia
By:
Mayor
Date:
By:
City Clerk / Administrator
Carnelian -Marine -St. Croix Watershed District
M.
Date:
M.
President
Administrator
Date:
Date:
EXHIBIT A
w a t e r
e c o l o g y
community
Project Name 1 Log House Landing Boat Ramp Date 1 10/21/2015
To / Contact info 1 Jim Shaver (CMSCWD Administrator)
From / Contact info 1 Carl Almer (EOR), Britta Hansen (EOR)
Regarding 1 Concept Plan & Estimated Costs
Background
The intent of the Log House Landing boat ramp project is to provide a stabilized access point for
boat launching while also eliminating erosion and sediment transport to the St. Croix River from the
ramp and surrounding slopes. The current condition of the site is a highly erosive native soil/ rock/
gravel surface ramp that contributes sediment directly to the river. Frequent regrading and
resurfacing are required due to washouts from runoff from 2051h Street as well as vehicle rutting.
A variety of materials were explored as options for improving the access ramp. Bituminous, steel
matting, geotextile mats, and HDPE turf pavers were all considered. Ultimately it was determined
that due to the steep slope, concrete would be the most appropriate and durable material. No other
material could provide the amount of stable traction and strength required for vehicles to navigate
the 24% slope ramp. Concrete is also the most durable in terms of wave, wake, wind, ice, and
current exposure, and poses the least risk of being displaced due to high water.
Concept Design
Ramp & Access Drive - The attached concept plan proposes a combination of DNR supplied
concrete boat ramp planks and a reinforced concrete access ramp over geotextile fabric. 32
concrete planks are proposed at the base of the ramp where boats will be deposited and retrieved
from the water. The planks will extend approximately 15' beyond the OHW of 680' into the water,
but will not exceed a depth of 4', per DNR requirements. The planks will be set on a 13% slope,
which is within the preferred range of slopes for boat access. The proposed design affords
construction in accordance with State of Minnesota Specifications (State File SDG.00030, Sheet 14)
which is mandated by the (draft) Public Water Access letter agreement between the City and the
State. The access drive from the parking area to the boat ramp is proposed to be paved with a 6"
thick, reinforced concrete with a v-groove finish.
Additional Elements - The access drive is proposed to be bordered on either side by a clear
aggregate spillway over fabric in order to direct flows and prevent erosion. In addition, the steep
slopes on either side of the access drive are proposed to be stabilized and reinforced with 18-36"
boulders. Any disturbed area will be seeded with a native woodland mix. Currently an eroded foot
path exists approx. 40' to the north of the boat ramp access point. The concept plan proposes
formalizing and reinforcing the path with a rough cut stone stairway, fitted into the slope.
Other Considerations - Additional items not itemized in the preliminary cost estimate that could
provide added benefit include landscaping with shrubs and perennial plugs instead of seed; an
improved picnic area near the historic fireplace with decomposed granite surface, tables, and
educational signage; and a sediment basin in the far corner of the parking area to receive runoff
from 205th Street in order to direct sediment away from the reconstructed access drive, boat ramp,
and river.
FOR is an Equal Opportunity Affirmative Action Employer
Emmons & Olivier Resources, Inc. 651 Hale Ave N. Oakdale, MN 55128 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com
EXHIBIT B
CONCEPT PLAN
10I06/2015
C
I NOTE: SITE EROSION CONTROL WILL CONSIST OF FIBER ROLLS
ABOVE OHW. NO SILT CURTAIN WILL BE INSTALLED DUE TO
ITS INEFFECTIVENESS AT CONTROLLING SEDIMENT DISPERSAL
IN FLOWING WATER. SEE ATTACHED DETAIL FOR PROPOSED
EXCAVATION DEPTH FOR PLANK INSTALLATION.
GRAY_L EDGE,
I
1
I
• I
I `
\ 69
691.33 GRA
697.3
GROUND
v \
CONSIDER RE -GRADING UPPER �v
�I LANDING AREA TO SLOPE TO THE
I
NORTHWEST INTO A TEMPORARY
I \
2DDB4 SEDIMENT BASIN 1\
L D69E9C.ILINE\ \ 269GDR
DEno TREE UNE I I\
20082
RRR698.62
GRAVELEDGEI \
I 99.2.2E \
GRAVELEDGE
POTENTIAL PICNIC LOCATION WITH ROOM
FOR INTERPRETIVE HISTORICAL SIGNAGE
EDGE
ISLEd9P
20098
X 691.96
GRODNO
20.23
Y 69817
\ GRAVELED E
1 I
I
62oD91 I
X
.ROUND
20(
y( 698.5 - 2 024
CLRAVEL GE 6 A
]31 GRAVEVE
L EDGE
4E e21
❑D TREE un��R � e.
20029' -
1 6ss
6 EFL DG
maze 4m
697.85
GRAVEL EDG
REMOVE ONE 8"TREE TO ELIMINATE
LONG-TERM STABILIZATION ISSUES
DRAINTILE PIPE WITH STABILIZED OUTLET
STABILIZE ROADWAY BANKS WITH 18-36"
BOULDERS OVER GEOTEXTILE FABRIC;
SEED DISTURBED SLOPES WITH NATIVE
SEED MIX AND FIBER BLANKET
2-3" CLEAR AGGREGATE SPILLWAY TO
DISSIPATE FLOWS AND PREVENT EROSION
(32) 12' WIDE CONCRETE PLANKS;
SUPPLIED BY MN DNR; ANGLE RAMP
DOWNSTREAM 14° OF PERPENDICULAR
(SEE ATTACHED DNR STANDARD DETAIL)
DISTURBANCE AREA BELOW OHW -
616 SF
a e
Et DGe
24%
i
E
i
1 E
E
gM60P e
14
G A' EDGE
IR 55�/J 1
z 12'
LOGHOUSE LANDING
BOAT RAMP STABILIZATION
I
2%
cross -
slope
x
ST. CROIX RIVER
BUILD UP GRADE (APPROX. 6") TO DIRECT
WATER AWAY FROM TOP OF RAMP
&Mv_MI
I iVVLL LDGE
I /
I /
STABILIZE WASHED OUT FOOT
PATH WITH ROUGH CUT STONE STAIR
/ EROSION CONTROL
/ FIBER ROLL
1 X E80.080.05
EDGE OE WATER
V 1
1
1
�61p.5-MSL 1912)
TER GE20
OHW 680-MSL 1912�
20009
81.93
B /CLINN IG/95MSL 1912)
X �sn
N
6 4 8 16
mow
X 680Az
EDGE OF WATER B/RIVER
I
w a t e r
ecology
E(31community
50' (VARIES)
BITUMINOUS OR (A 50' RAMP REQUIRES 38 PLANKS)
AGGREGATE 5'
SURFACE AS START VERTICAL
SPECIFIED CURVE AT FOURTH
PLANK 4_1
PLANTnnnnnnnnnnnn
NO SCALE
4' WIDE IF NO
DOCK
IF BITUMINOUS,
THICKEN TO 6"
(3" LIFTS) AS
SHOWN
VERTICAL a
CURVE
TRANSITION
FOR RAMP
APPROACH;
GRADE FOR
50' NOT TO
FXCEED 10%
d
9
LILJLJUUUUUUL1UUL.;uuuU J-I.-
J4.
EDGE OF m - 2" — 2-1 /2"
GEOTEXTILE WATERS EDGE CRUSHED
ROCK
MAX. GRADE
TRANSITION SHALL
BE 5% WITHOUT A
1071i5' VERTICAL CURVE
M 25'
MIN. gq
MAX. 137
�ooa�
A - A' II aJl
GEOTEXT
MN/DOT TYPE IV
a'
(6' ON1
DOCK SIDE) B - B'
I �.
,rl 'II 5"CONCRETE PLANK
6" CRUSHED ROCK BASE (12" SHOULDER)
GEOTEXTILE
TURN LAST THREE
PLANKS DOWN AND INTO
BOTTOM -\
20`-3p
dllf 31
MAX. 1,97
6" CRUSHED
ROCK BASE BOTTOM
:-
� � I
CONNECTOR - BREAK -AWAY
DETAIL CONNECTOR
NOTES:
* REINFORCED PRECAST CONCRETE PLANKS - 12' LONG, 12" WIDE AND 5" THICK (APPROX. 750 POUNDS) WILL BE
FURNISHED BY THE DNR.
* CRUSHED ROCK, 2" - 2-1/2" DIA. SHALL BE USED FOR THE RAMP BASE, SHOULDERS, THE SPACE BETWEEN
PLANKS, AND, IN THE CASE OF A DOUBLE RAMP. THE AREA BL FWEEN THE RAMPS.
BUREAU OF ENGINEERING MINNESOTA DEPARTMENT OF NATURAL RESOURCES
Designer Date
BRACKE JAN 90 CONSTRUCTION DETAIL
DesignSITE Unit/Region ST (Inds) 12 INCH CONCRETE PLANK
SITE DEVELOPMENT
Revision oot(S. BOAT RAMP
DEC 99 (S.B.)
SEPT 03 (S.B.) -
Digital ® HardcopyW�r
Sheet No,i n I_ I File No. rr n rn n n n -7 n
EXHIBIT C
LOGHOUSE LANDING BOAT LAUNCH & RAMP
Preliminary Construction Estimate - 10/21/2015
LINE
ITEM
BASE BID ITEM
ESTIMATED
QUANTITY
UNIT
UNIT PRICE
TOTAL
Part 1- Generals
1
MOBILIZATION (5%)
1
LS
$1,500.00
$1,500.00
2
TEMP EROSION CONTROL (3%)
1
LS
$900.00
$900.00
3
TREE REMOVAL
1
LS
$250.00
$250.00
Subtotal - Part 1 $2,650.00
Part 2 - Ramp & Access Drive
4
COMMON EXCAVATION w/ HAUL
100
CY
$18.00
$1,800.00
5
6" REINFORCED CONCRETE DRIVE RAMP
108
SY
$65.00
$7,020.00
6
6" CLASS V ROAD BASE
108
SY
$15.00
$1,620.00
7
12' BOAT RAMP PLANKS (SUPPLIED BY MN DNR)
32
EA
$0.00
$0.00
8
BOAT RAMP PLANK BASE & INSTALLATION
1
LS
$2,500.00
$2,500.00
Subtotal - Part 2 $12,940.00
Part 3 - Additional Elements
9
TYPE 3 GEOTEXTILE FABRIC
60
SY
$4.00
$240.00
10
RANDOM RIPRAP - CLASS I
10
CY
$85.00
$850.00
11
6" HDPE PERFORATED DRAINTILE
55
LF
$15.00
$825.00
12
ROUGH CUT STONE STAIRS & INSTALLATION
1
LS
$3,500.00
$3,500.00
13
ITYPE 5 GEOTEXTILE BOULDER FABRIC
70
SY
$4.00
$280.00
14
18-36" BOULDERS
100
TON
$68.00
$6,800.00
15
TOPSOIL BORROW
25
CY
$25.00
$625.00
16
SEEDING
0.1
ACRE
$1,500.00
$150.00
17
SEED MIXTURE 36-211 (WOODLAND EDGE)
4.0
LB
$25.00
$100.00
18
1 EROSION CONTROL BLANKET CAT 1
82
SY
$3.00
$246.00
Subtotal - Part 3 $13,616.00
Total
15% Contingency
$29,206.00
4 380.90
Grand Total $33,586.90
EXHIBIT D
MINNESOTA DEPARTMENT OF NATURAL RESOURCES
PARKS AND TRAILS
ME
MNDNR
City of Scandia
14727 209th Street North
Scandia, MN 55073
RE: Log House Landing Public Water Access
This letter shall serve as an agreement between the State of Minnesota, Department of Natural
Resources, hereinafter referred to as the "State", and the City of Scandia, hereinafter referred to
as the "City" to allow the State to provide the City with approximately 50 small concrete plank
and connectors to be used in the construction of a boat launching ramp at the following location:
Log House Landing Public Water Access in Washington County
The State will participate in this project when this letter is signed and if the following items are
met:
1) The City has an easement for the described property and has the lawful right and authority to enter into the
Agreement as shown on the attached deed and map and incorporated into this agreement as Exhibit A.
2) The State will deliver the concrete planks to site for installation.
3) The ramp will be constructed according to the attached specifications (State File SDG.00030, Sheet 14).
4) All additional construction materials (rock) will be provided by the City according to the attached
specifications (State File SDG.00030, Sheet 14a) and at no cost to the State of Minnesota.
5) The City shall be responsible for applying for a U.S. Corps of Engineers permit (if required) to work in
protected Waters and for complying with any State and Federal laws, regulations, rules and ordinances
which may apply to them in connection with the development of the public access ramp. A State Public
Waters permit is not needed if the criteria in Minnesota Rules Chapter 6115.0210 are met (see attached).
No work shall proceed until the necessary permits are obtained.
6) The access must be open and free to the public for at least 16 hours a day between the hours of 4 a.m. and
midnight or from dawn to dusk, except in emergency situations or with the prior written consent of the
State.
7) The access shall have no launch restrictions placed upon boat size or engine horsepower except as adopted
through surface use zoning regulations.
8) The State shall erect a sign stating that the Public Access facilities are a cooperative undertaking by the
City and the Department of Natural Resources.
9) The State reserves the right to inspect the premises at all times to insure that the City is in compliance with
the terms of this Agreement.
4 PRINTED ON RECYCLED PAPER CONTAINING A mndnr.gOV 500 LAFAYETTE ROAD • SAINT PAUL, MN 55155
MINIMUM OF 10% POST -CONSUMER WASTE AN EQUAL OPPORTUNITY EMPLOYER
10) The City shall undertake the maintenance and upkeep of the premises and will keep the same in a
reasonably sanitary, neat and safe condition.
11) The State reserves the right to reclaim the concrete planks if the ramp is not installed or maintained in a
manner consistent with State standards and practices. Before any such removal, the State shall provide the
City thirty (30) days written notice during which time the City may correct the situation.
12) Neither the State of Minnesota nor any of its officers, agents, or employees shall be liable on account of
any claim, demand or cause of action made or brought by reasons of any alleged act or omission of the
City. This policy shall be in force for the duration of the project and subsequent use of the facility.
13) No work shall proceed until this agreement has been signed by the appropriate City and Department of
Natural Resources personnel.
14) This agreement shall run with the land and bind any and all successors of the City.
If this meets with your approval, please sign both copies and return them to me. You will
receive a final copy after the State has signed indicating acceptance.
Sincerely,
Rachel Hintzman
PAT Area 313 Supervisor
Parks and Trails Division
I agree to the terms of this agreement on behalf of the
Signature (City) Title Date
Signature (City) Title Date
Accepted for the State by
Parks and Trails Area Supervisor
Date
BITUMINOUS OR
AGGREGATE
2'
SURFACE AS START VERTICAL
SPECIFIED CURVE AT FOURTH
PLAN
NO SCALE
50' (VARIES)
(A 50' RAMP REQUIRES 38 PLANKS)
5'
20'-3C
PLANK In
j
A
1
y
4' WIDE IF NO
DOCK
------
1F BCTUMINOUS, � EDGE OF
THICKEN TO 6" GFOTEXTILF WATERS EDGE
(3" LIFTS) AS
SHOWN MAX. GRADE
TRANSITION SHALL
VERTICAL �. BE 5% WITHOUT A
CURVE 5' VERTICAL CURVE
TRANSITION MAX. 25'
FOR RAMP 1a% Mk sq
APPROACH; �,��MAX• 13y
GRADE FOR
50' NOT TO A _ A'
EXCEED 10% GE TEXTILE
4MN/DOT TYPE IV
'
(5' ON
DOCK SIDE)
�• .� B _ g'
i 5"CONCRETE PLANK
6" CRUSHED ROCK BASE (12" SHOULDER)
GECTEXTILE
A'
2„ _ 2-1 /2„
CRUSHED
ROCK
TURN LAST THREE
PLANKS DOWN AND INTO
BOTTOM
2a'_30
M!_ N 7
MAX. 16q
6" CRUSHED
ROCK BASE BOTTOM
, 7. .
CONNECTOR
BREAK —AWAY
DETAIL CONNECTOR
NOTES:
* REINFORCED PRECAST CONCRETE PLANKS — 12' LONG, 12" WIDE AND 5" THICK (APPROX. 750 POUNDS) WILL BE
FURNISHED BY THE DNR.
* CRUSHED ROCK, 2" — 2-1/2" DIA. SHALL BE USED FOR THE RAMP BASE, SHOULDERS, THE SPACE BETWEEN
PLANKS, AND, IN THE CASE OF A DOUBLE RAMP, THE AREA BETWEEN THE RAMPS.
BUREAU of ENGINEERING MINNESOTA DEPARTMENT OF NATURAL RESOURCES
Designer Date
BRACKE JAN 90 CONSTRUCTION DETAIL
Unit/Region ELOPMENTpr {'n'S' SITE D12 INCH CONCRETE PLANK
Revision Date(s)
) BOAT RAMP 1V
DEC 49 S.B.
SEPT 03 (S.B.) Digital M Hardcapy
Sheet Noei A L I File Ng. ran n n n n n
CHAPTER 6115
DEPARTMENT OF NATURAL RESOURCES
PUBLIC WATER RESOURCES
(Extracted from Minnesota Rules 2002)
6115.0150 PURPOSE AND STATUTORY AUTHORITY.
The purpose of parts 6115.0150 to 6115.0280 is to provide
for the orderly and consistent review of permit applications in
order to conserve and utilize the water resources of the state
in the best interest of its people. In deciding whether to
issue permits, the department is guided by the policies and
requirements declared in Minnesota Statutes, sections 103A.201,
103A.208, 103F.101, 103F.105, 103F.205, 103F.351, 103G.297,
103G.305, and 116D.04.
The proposed development must also be consistent with the
goals and objectives of applicable federal, state, and local
environmental quality programs and policies, including but not
limited to shoreland management, floodplain management, water
surface use management, boat and water safety, wild and scenic
rivers management, water quality management, recreational or
wilderness management, critical areas management, scientific and
natural areas management, and protected species management.
STAT AUTH: MS s 103G.315; 105.415
HIST: 8 SR 533; 25 SR 143; 27 SR 529
Current as of 11113102
6115.0210 STRUCTURES IN PUBLIC WATERS.
Subpart 1. Goals. It is the goal of the department to
limit the occupation of public waters by offshore
navigational facilities, retaining walls, and other structures
in order to:
A. preserve the natural character of public waters
and their shorelands;
B. provide a balance between the protection and
utilization of public waters; and
C. encourage the removal of existing structures which
do not serve the public interest from the beds of public
waters at the earliest practicable date.
Subp. 2. Scope. This part applies to the placement,
construction, reconstruction, repair, relocation, abandonment,
or removal of any structure placed on or in public waters.
Subp. 3. (Deleted from this document for brevity)
Subp. 4. No permit required. No permit is required for
the following activities, unless prohibited under subpart 3:
B. to construct or reconstruct a boat launching ramp
if:
(1) privately owned ramps do not exceed 12 feet
in width and do not extend more than ten feet beyond the
shoreline or into water more than four feet in depth, whichever
is less. Excavations five cubic yards or less, and placement of
up to five cubic yards of crushed rock, gravel, clean sand, or
small stone are allowed to provide a stable base or maintain use
of the ramp;
(2) publicly owned ramps do not exceed 36 feet in
width and do not extend more than 30 feet waterward of the
shoreline or into water more than four feet in depth, whichever
is less. Excavations of 200 cubic yards or less, and placement
of up to 80 cubic yards of crushed rock, gravel, clean sand, or
small stone are allowed to provide a stable base or maintain use
of the ramp. The use of coffer dams constructed of metal sheet
piling or other portable materials is allowed to construct and
maintain public boat launching ramps if all materials are
completely removed from public waters within 30 days of
completion of the project;
(3) the ramp is constructed of gravel, natural
rock, concrete, steel matting, or other durable inorganic
material not exceeding seven inches in thickness; and
(4) the ramp is not located on a federall
desiqnated wild and scenic river; or