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6. Staff report - lawn tractor replacement Staff Report Date of Meeting: February 3rd, 2021 To: Mayor, City Council From: Adam Hawkinson, Director of Public Works Re: 1988 Bolens Replacement Background: The City of Scandia has an equipment replacement program to upgrade equ ipment and vehicles to ensure the Public Works department can meet the needs of the community in a dependable, effective, and timely manner. The City has owned the Bolen lawn mower and snow blower since 1988. The steering on the Bolens veers severely as it is driven down the road so it is a safety hazard. The issue has been looked at by several mechanics and it requires a rebuild. Last time it was in the shop it cost the City $900. The parts for the tractor are getting harder to acquire. The last parts came from Canada. Its current value is between $1,200 to $1,600 on the open market. Issue The Director of Public Works supports the staffs request to purchase a UTV to replace the lawn mower due to the versatility. The Director is requesting the council support the replacement of the Bolens lawn tractor with the purchase of a UTV. Proposal Details: Staff has received quotes through the state bid and from local vendors. The Kubota has a 2-year / 1500 hour whichever comes first warranty, the Polaris models are 1 year a warranty. The Polaris models run on the belt drive system similar to a snowmobile and the Kubota is hydrostatic. Either brand or model will work for the work applications such as watering, hauling the push mower, pulling small trailers. Tops speed for the ranger 500 is 44 mph and the Kubota is 25 mph. Note, UTV’s are at a low production rate and hard to come by during the econ omic and pandemic environment. 2020 Kubota RTV 500 – Hydro static – 2WD /4WD Demo 244 hours from Olsen - $7,500.00 2021 Kubota RTV 500 – Hydro static – 2WD /4WD New from Olsen - $8,844.07 2021 Polaris Ranger 500 – PVT drive – AWD / 2WD New – from Frontier JohnDeere - $8,350.00 2021 Polaris Ranger 570 – PTV drive - AWD / 2WD New $10,1617.15 Lakes Area Sports 2021 Cub Cadet – MX 500 AWD / 2WD New $11,000.00 – $12,000.00 Leroux's 2021 Kawasaki - Mule 4010 4WD - $9,500.00 - Maday Motors Fiscal Impact: The CIP amount of $9,000.00 for the purchase of a replacement for the Bolens tractor. Total purchase would be $7,500 if the council approved the Kubota RTV purchase. If the used Kubota is sold the Options: 1. Purchase the Used Kubota 2. Purchase the New Kubota 3. Purchase the Polaris Ranger 500 – If available and the City wants it quickly 4. No approval Recommendation: Option #1 Attachment: Dealer quotes included in the Drop Box Specification of Machines in Drop Box OLSON POWER & EQUIPMENT, INC. P.O. BOX 39 NORTH BRANCH, MN 55056 PHONE: 651-674-4494 WEBSITE: www.olsonpower.com Thank you for your business! l No Finance Charge made on accounts paid within 30 Days, will on the billing date following be charge 1-1/2% per month finance charge (18% ANNUAL PERCENTAGE RATE). 4% Credit Card Processing fee on payments over $500. Signature: _______________________________________________________________________ Copyright (c) 2020 HBS Systemsolson_quote.template SALES QUOTE: 109102.01 CITY OF SCANDIA Customer: 04001 Created: 01/11/2021 14272 209TH ST N Phone: 651-433-2274 Expires: 02/11/2021 SCANDIA MN 55073 Cell: 651-325-5218 Salesperson: MN page 1 7500.00Unit Sale: KUB RTV500NC-A RTV stock number: 30388 serial number: +A5KA1CGAHLG060555 224 HRS FULL WARRANTY SAME AS NEW MACHINE Sales Tax $0.00 Total Sale $7500.00 Date:13 January 2021 Offer Expires:29 January 2021 Confidential 23475733Quote Id: Prepared For: CITY OF SCANDIA Prepared By:John Klopfer Frontier Ag & Turf 2446 State Road 35 Osceola,WI 54020 Tel: 715-220-4256 Mobile Phone: 715-781-7662 Fax: 715-294-2728 Email:johnk2@frontieragturf.com Salesperson : X ______________Accepted By : X ______________ Confidential Quote Summary Prepared For: CITY OF SCANDIA14727 209TH ST NSCANDIA, MN 55073Business: 651-433-2274a.hawkinson@ci.scandia.mn.us Prepared By: John KlopferFrontier Ag & Turf2446 State Road 35Osceola, WI 54020Phone: 715-220-4256Mobile: 715-781-7662johnk2@frontieragturf.com Quote Id:23475733 13 January 2021 13 January 2021 Created On: Last Modified On: Expiration Date:29 January 2021 Equipment Summary Suggested List Selling Price Qty Extended 2021 POLARIS RANGER 500 SOLAR RED $ 9,499.00 $ 8,350.00 X 1 =$ 8,350.00 Equipment Total $ 8,350.00 Quote Summary Equipment Total $ 8,350.00 SubTotal $ 8,350.00 Est. Service Agreement Tax $ 0.00 Total $ 8,350.00 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 8,350.00 Selling Equipment Quote Id: 23475733 Customer:CITY OF SCANDIA Confidential 2021 POLARIS RANGER 500 SOLAR RED Hours:0 Stock Number: Suggested List $ 9,499.00 Selling Price $ 8,350.00 Code Description Qty Unit Extended R21MAA50B7 POLARIS 500 RANGER SOLAR RED 1 $ 9,499.00 $ 9,499.00 Suggested Price $ 9,499.00 Customer Discounts Customer Discounts Total $ -1,149.00 $ -1,149.00 Total Selling Price $ 8,350.00 1 CP:LKUHLMAN Q U O T A T I O N DATE: CUSTOMER #: P.O.#: 106960 TERMS:Net 10th EOM 1/11/2021LAKES AREA POWERSPORTS 8322 STATE HIGHWAY 371 NW WALKER, MN 56484 Phone #: (218)547-1558 Fax #: (218)547-1508 PHONE #: ALT. #: (651)433-5223 LOCATION:1 STATUS:Active PAGE: ORDER #:28350 SALES TYPE:Quote CELL #: CITY OF SCANDIA CITY OF SCANDIA 106960BILL TO SHIP TO MFR PRODUCT NUMBER DESCRIPTION QTY PRICE NET TOTAL POL R21MAE57BX $11,899.00 $11,899.00 $11,899.0012021 POLARIS RANGER MID 570 EPS POL REBATE $.00 -$1,784.85 ($1,784.85)1GOV CONTRACT DISCOUNT ****DOC FEE $153.00 $153.00 $153.001Doc Fee ****FREIGHT $350.00 $350.00 $350.001FREIGHT / DESTINATION FEE Prices reflected on this quote are valid for 30 days and while current supplies last. However, prices are subject to change if the program or promotion the prices were quoted under is no longer in effect. $10,617.15ORDER TOTAL: $0.00TAX: SUBTOTAL:$10,617.15 Authorized By: Mayday Motors Pricing – MN purchasing contract. 1-20-21 Kawasaki has 2 models that would fit your needs. The first is the Kawasaki Mule 4000 2 wheel drive which you could purchase for $8500. The second is the Kawasaki Mule 4010 4 wheel drive which you could purchase for $9500.