6. Staff report - lawn tractor replacement
Staff Report
Date of Meeting: February 3rd, 2021
To: Mayor, City Council
From: Adam Hawkinson, Director of Public Works
Re: 1988 Bolens Replacement
Background:
The City of Scandia has an equipment replacement program to upgrade equ ipment and vehicles to
ensure the Public Works department can meet the needs of the community in a dependable, effective,
and timely manner. The City has owned the Bolen lawn mower and snow blower since 1988. The
steering on the Bolens veers severely as it is driven down the road so it is a safety hazard. The issue has
been looked at by several mechanics and it requires a rebuild. Last time it was in the shop it cost the
City $900. The parts for the tractor are getting harder to acquire. The last parts came from Canada. Its
current value is between $1,200 to $1,600 on the open market.
Issue
The Director of Public Works supports the staffs request to purchase a UTV to replace the lawn mower
due to the versatility. The Director is requesting the council support the replacement of the Bolens
lawn tractor with the purchase of a UTV.
Proposal Details:
Staff has received quotes through the state bid and from local vendors. The Kubota has a 2-year / 1500
hour whichever comes first warranty, the Polaris models are 1 year a warranty. The Polaris models run
on the belt drive system similar to a snowmobile and the Kubota is hydrostatic. Either brand or model
will work for the work applications such as watering, hauling the push mower, pulling small trailers.
Tops speed for the ranger 500 is 44 mph and the Kubota is 25 mph. Note, UTV’s are at a low
production rate and hard to come by during the econ omic and pandemic environment.
2020 Kubota RTV 500 – Hydro static – 2WD /4WD Demo 244 hours from Olsen - $7,500.00
2021 Kubota RTV 500 – Hydro static – 2WD /4WD New from Olsen - $8,844.07
2021 Polaris Ranger 500 – PVT drive – AWD / 2WD New – from Frontier JohnDeere - $8,350.00
2021 Polaris Ranger 570 – PTV drive - AWD / 2WD New $10,1617.15 Lakes Area Sports
2021 Cub Cadet – MX 500 AWD / 2WD New $11,000.00 – $12,000.00 Leroux's
2021 Kawasaki - Mule 4010 4WD - $9,500.00 - Maday Motors
Fiscal Impact:
The CIP amount of $9,000.00 for the purchase of a replacement for the Bolens tractor. Total purchase
would be $7,500 if the council approved the Kubota RTV purchase. If the used Kubota is sold the
Options:
1. Purchase the Used Kubota
2. Purchase the New Kubota
3. Purchase the Polaris Ranger 500 – If available and the City wants it quickly
4. No approval
Recommendation:
Option #1
Attachment:
Dealer quotes included in the Drop Box
Specification of Machines in Drop Box
OLSON POWER & EQUIPMENT, INC.
P.O. BOX 39 NORTH BRANCH, MN 55056
PHONE: 651-674-4494
WEBSITE: www.olsonpower.com
Thank you for your business!
l
No Finance Charge made on accounts paid within 30 Days, will on the billing date following be charge 1-1/2% per month finance charge (18% ANNUAL
PERCENTAGE RATE). 4% Credit Card Processing fee on payments over $500.
Signature: _______________________________________________________________________
Copyright (c) 2020 HBS Systemsolson_quote.template
SALES QUOTE: 109102.01 CITY OF SCANDIA Customer: 04001
Created: 01/11/2021 14272 209TH ST N Phone: 651-433-2274
Expires: 02/11/2021 SCANDIA MN 55073 Cell: 651-325-5218
Salesperson: MN page 1
7500.00Unit Sale: KUB RTV500NC-A RTV
stock number: 30388
serial number: +A5KA1CGAHLG060555
224 HRS FULL WARRANTY SAME AS NEW MACHINE
Sales Tax $0.00
Total Sale $7500.00
Date:13 January 2021 Offer Expires:29 January 2021
Confidential
23475733Quote Id:
Prepared For:
CITY OF SCANDIA
Prepared By:John Klopfer
Frontier Ag & Turf
2446 State Road 35
Osceola,WI 54020
Tel: 715-220-4256
Mobile Phone: 715-781-7662
Fax: 715-294-2728
Email:johnk2@frontieragturf.com
Salesperson : X ______________Accepted By : X ______________
Confidential
Quote Summary
Prepared For:
CITY OF SCANDIA14727 209TH ST NSCANDIA, MN 55073Business: 651-433-2274a.hawkinson@ci.scandia.mn.us
Prepared By:
John KlopferFrontier Ag & Turf2446 State Road 35Osceola, WI 54020Phone: 715-220-4256Mobile: 715-781-7662johnk2@frontieragturf.com
Quote Id:23475733
13 January 2021
13 January 2021
Created On:
Last Modified On:
Expiration Date:29 January 2021
Equipment Summary Suggested List Selling Price Qty Extended
2021 POLARIS RANGER 500
SOLAR RED
$ 9,499.00 $ 8,350.00 X 1 =$ 8,350.00
Equipment Total $ 8,350.00
Quote Summary
Equipment Total $ 8,350.00
SubTotal $ 8,350.00
Est. Service Agreement Tax $ 0.00
Total $ 8,350.00
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 8,350.00
Selling Equipment
Quote Id: 23475733 Customer:CITY OF SCANDIA
Confidential
2021 POLARIS RANGER 500 SOLAR RED
Hours:0
Stock Number:
Suggested List
$ 9,499.00
Selling Price
$ 8,350.00
Code Description Qty Unit Extended
R21MAA50B7 POLARIS 500 RANGER SOLAR RED 1 $ 9,499.00 $ 9,499.00
Suggested Price $ 9,499.00
Customer Discounts
Customer Discounts Total $ -1,149.00 $ -1,149.00
Total Selling Price $ 8,350.00
1
CP:LKUHLMAN
Q U O T A T I O N
DATE:
CUSTOMER #:
P.O.#:
106960
TERMS:Net 10th EOM
1/11/2021LAKES AREA POWERSPORTS
8322 STATE HIGHWAY 371 NW
WALKER, MN 56484
Phone #: (218)547-1558
Fax #: (218)547-1508
PHONE #:
ALT. #:
(651)433-5223
LOCATION:1
STATUS:Active
PAGE:
ORDER #:28350
SALES TYPE:Quote
CELL #:
CITY OF SCANDIA CITY OF SCANDIA
106960BILL TO SHIP TO
MFR PRODUCT NUMBER DESCRIPTION QTY PRICE NET TOTAL
POL R21MAE57BX $11,899.00 $11,899.00 $11,899.0012021 POLARIS RANGER MID 570 EPS
POL REBATE $.00 -$1,784.85 ($1,784.85)1GOV CONTRACT DISCOUNT
****DOC FEE $153.00 $153.00 $153.001Doc Fee
****FREIGHT $350.00 $350.00 $350.001FREIGHT / DESTINATION FEE
Prices reflected on this quote are valid for 30 days and while current supplies last. However, prices are
subject to change if the program or promotion the prices were quoted under is no longer in effect.
$10,617.15ORDER TOTAL:
$0.00TAX:
SUBTOTAL:$10,617.15
Authorized By:
Mayday Motors Pricing – MN purchasing contract. 1-20-21
Kawasaki has 2 models that would fit your needs. The first is the Kawasaki Mule 4000 2 wheel drive
which you could purchase for $8500. The second is the Kawasaki Mule 4010 4 wheel drive which you
could purchase for $9500.