6.c Draft Playground Equipment Meeting Schedule_022821 (002)Scandia Park Playground Equipment Replacement Subcommittee
Draft Meeting Schedule/Agenda
Meeting 1: 3/15/21 6:30 PM – 8:30 PM
6:30 – 6:45 Introductions
6:45 – 7:00 Background on playground equipment replacement – budget, schedule,
responsibilities
7:00 – 7:15 Elect Committee Chair
7:15– 7:45 Review public engagement survey results
7:45 – 8:00 Review playground Google Aerial Maps – Lighted Ballfield & Community
Center
8:00 – 8:30 Community Center Development Update; Lighted Ballfield ROW; open
discussion
Meeting 2: 4/19/21 6:30 PM – 7:30 PM
6:30 – 7:00 Discussion of playground visits and assessments – note surfacing, layout,
equipment upkeep/condition, amenities, etc.
7:00 – 7:30 Discussion of grant opportunities, application preparation, fund matching and
schedule
Assignment for next meeting – Visit one playground from list – note surface likes/dislikes,
equipment layout, size/area, equipment condition, etc.; review playground equipment vendor
Meeting 3: 5/17/21 6:30 – 7:30 PM
6:30 – 6:45 Discussion of playground visit
6:45 – 7:00 Review grant discussion from previous meeting
7:00 – 7:30 Compile list of specific desired playground components at Community Center
Assignment for next meeting – grant program assessment worksheet – criteria, price matching,
etc. Visit playground from list and complete evaluation assessment.
Meeting 4: 6/21/21 6:30 – 8:00 PM **IN PERSON AT COMMUNITY CENTER**
6:30 – 6:45 Discussion of playground visits
6:45 – 7:45 Discussion of playground equipment components at Community Center
7:45 – 8:00 Decide on layout(s) for Community Center playground to present to PRC
Assignment for next meeting – Contact vendor for recommended layout/a la carte purchasing for
Community Center; compile plan for preliminary Community Center Playground layout
option(s)
Meeting 5: 7/19/21 6:30 – 7:30 PM **IN PERSON AT LIGHTED BALLFIELD**
6:30 – 6:45 Discussion on PRC meeting for proposed Community Center playground layout
6:45 – 7:15 Discussion of playground equipment components at Lighted Ballfield
7:15 – 7:30 Decide on layout(s) for Lighted Ballfield playground to present to PRC
Assignment for next meeting – Obtain cost estimates for selected equipment plans, obtain cost
estimates for current equipment removal and site improvements,
Meeting 6: 8/16/21 6:30 – 7:30 PM
6:30 – 6:45 Review grant summary table
6:45 – 7:00 Assign grant application components for completion
7:00 – 7:30 Develop RFP Requirements for current equipment removal, site improvements,
and new equipment installation
Assignment for next meeting – Prepare grant submittals
Meeting 7: 9/20/21 6:30 – 7:30 PM
6:30 – 7:00 Grant submittal updates
7:00 – 7:30 Develop RFP components for current equipment removal, site improvements
and new equipment installation
Assignment for next meeting – Prepare RFP
Meeting 8: 11/15/21 or 12/20/21 6:30 – 7:30 PM
6:30 – 6:45 Grant application status
6:45 – 7:30 Discuss/review draft RFP
Meeting 9: 1/17/22 or 2/21/22 6:30 – 7:30 PM
6:30 – 6:45 Grant application status
6:45 – 7:00 RFP issuance status
7:00 – 7:30 Make recommendation to PRC to hire contractor/order equipment, etc.