6. Memo Annual To-do List Matrix Details
Staff Report
Date of Meeting: March, 03 2021
To: City Council
From: Mike Hinz, Fire Chief
Re: Task Matrix
During the transition to part-time fire chief, I presented a matrix of items that would assist in
making good use of this time. I have included a copy of the sheet that I have been using. For
2019, 2020 & 2021.
Most items on the list were completed, but the conferences were not met due to the fact that for
half of 2020 these types of items were shut down. I was also not doing pre-plan reviews due to
most businesses not being open or not wanting any unnecessary people in their facility.
I have added some items to the list and also changed some of the goal numbers on some items.
To reflect what was really needed or better suited for those items. I plan to keep adding items to
the list that are ongoing tasks.
COVID-19 put quite a strain on our fire department. This created many extra duties that I had to
set as a priority that were not part of this matrix and hopefully will go away when we reach herd
immunity.
One of the digest things was making sure everyone felt safe and was safe. I had to take into
consideration the members' families and our community residents. We had quite a range of fear
among the membership, we had members that were very fearful of the virus and others that felt it
was serious but not horrible, while others felt that it was a hoax and we were wasting our time
and money. This meant that I ended up having a lot of one-on-one meetings with members to
hear their concerns and explain why we needed to do things the way we did.
Another was keeping supplies in stock and finding supplies for new recommendations for
protective equipment from the CDC. As soon as an item was recommended the supply would
virtually disappear. So, I spent a lot of time tracking down items and procuring these items.