Special event permit application - Meisters February 6 hockey eventhak 11
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SCANDIA
14727 209`h Street North
Scandia, Minnesota 55073
(651) 433-2274 �vtivvt,xi.scundiu.nrn.its
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CITY OF SCANDIA
Special Event Permit Application
INSTRUCTIONS: Fill out this form completely, sign it and include all required attachments. If additional space is
needed, attach additional sheets. Submit to the City of Scandia at least 30 days prior to the date of the event with the $25.00
permit fee. You will be notified at the time of application of the date for City Council consideration of the request.
Location address:
Date(s):
Event starting Time:
Set-up start date and time:
Dismantle by- date and time:
Anticipated number of participa
If there is a fee or donation required as a condition of
attendance, please describe:
2. Attach sketch or site plan showing the location of the following as applicable:
route (beginning/ end, direction of travel,
traffic control points)
ticketing/ registration/ entry locations
entertainment or stage locations
portable toilet facilities
fencing locations
parking areas for participants/ spectators
sign locations
speaker (sound amplification) locations
food concession areas (cooking, serving,
consumption)
alcoholic beverage concession area
other concession areas
size and location of any tents or structures
trash/recycling receptacle area
_ fireworks or pyrotechnics site
first aid facilities •— &A�3 �W�
other as may be applicable � O W Al-)
City of Scandia, Special Event Permit Application, Page I of 7
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3. Applicant information: UJ6 L, -�A
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Name:,W Title:
Address: r 1[' K
Phone: Cell:
E -Mail:' �rn 06 l
Affiliation/ organization: CCA_L�
Are you an authorized applicant for this organization? Yes—?C _ No
Will this person have authority to cancel or modify event plans? Yes X No
Will this person be present at the event and in charge of the event
at all times? Yes No
If no, provide contact information for person who will be the
responsible party on the day of this event
Name:
Address:
Phone:
E -Mail:
Title:
Cell:
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4. Entertainment:
Describe entertainment plans. If there will be music, sound amplification or any other noise impact,
5. Sanitation/ potable water:
Describe the toilet and hand washing facilities present on the site (type, number & location) as well as
temporary/ portable facilities to be provided. Describe the source of potable (drinking) water.
City of Scandia, Special Event Permit Application, Page 2 of 7
6. Parking and traffic control:
Describe the location and number of parking spaces available. Describe arrangements that have been
made for traffic control. , A
7. Emergency/ medical services:
Describe measures that will be taken to ensure emergency vehicle access (police, fire, ambulance) to
the event area.
8. Security/ crowd management:
Describe your proposed procedures and staffing for the event operations and crowd control.
9. Trash/recycling, event clean-up:
Describe the number, type and location of trash/ recycling containers to be provided. What provisions
have been made for �]�-up of the site and surroun4ing area after the event?
Name of trash/ recycling hauler:
10. Lighting:
Describe an temporary or permanent lighting that will be added for the event.I VA� ( f (A �� n (A
City of Scandia, Special Event Permit Application, Page 3 of 7
11. Temporary structures or construction.
Describe any tents, canopies, enclosures, stages, platforms, scaffolding, risers, bleachers, fences, and
any other type of temporary structure or construction for the event. Event sponsor is responsible to
obtain any building or electrical permits that may be required for such construction.
12. Advertising and promotion.
Describe how this event will be advertised and promoted. Describe any signs (size, type, location.)
All signs must comply with Scandia Development Code Chapter 2 Section 9.13 including a permit if
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13. Noise:
Describe expected type, duration and timing of any noise sources. Describe measures to be taken to
ensure coi)iplismce with city noise ord' cc (Ordinan a o. 65.)
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14. Fireworks or pyrotechnics:
Will any fireworks or pyrotechnics be used at the event?
If yes, describe in detail. Fire Department approval will be required.
Yes NO
City of Scandia, Special Event Permit Application, Page 4 of 7
15. Food and beverages:
Will alcoholic beverages be served? Yes
If yes, describe the type of beverages and the status of the liquor license:
No
Will food and/or non-alcoholic beverages be served? Yes No
If yes, describe what will be served and any plans for cooking food in the event area, inclu ung fuel
source to be used:
Has a license been obtained from the Washington County
Department of Health and Environment? (please attach) Yes No
16. Other concessions:
Describe what vendors or concessionaires you will allow at the event, and how you intend to regulate
and monitor their activities.
17. Gambling:
Will there be any gambling (raffles, pull -tabs, bingo, etc.) at the
event? Yes No—K
If yes, a lawful gambling permit will be required as provided by state law and Scandia Ordinance No.
100. Describe the gambling activity and the status of the gambling permit.
18. Workers compensation compliance:
In accordance with Minnesota Statutes all applicants for license and permits to operate a business in
Minnesota must submit acceptable evidence of compliance with workers' compensation insurance
requirements. Please complete the certificate of compliance and attach to this application.
City of Scandia, Special Event Permit Application, Page 5 of 7
19. Indemnification:
Ordinance No. 119 requires that a special event permit holder shall agree to defend, indemnify and
hold the City, its officers and employees harmless from any liability, claim, damages, costs, judgments,
or expenses, including attorney's fees, resulting directly or indirectly from an act or omission
including, without limitation, professional errors and omissions of event promoter, its agents,
employees, arising out of or by any reason of the conduct of the activity authorized by such permit and
against all loss caused in any way by reason of the failure of the event promoter to fully perform all
obligations under this ordinance. Please complete the release and indemnification agreement and
attach to this application.
20. Insurance
As a condition of the granting of a permit for a special event conducted on public property or public
streets or parking lots, the permit holder shall provide to the City a public liability insurance policy
naming the City as an additional insured entity with limits of not less than one million dollars per
occurrence. Please attach the certificate of insurance to this application.
THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private
data we are requesting on this form. Private data is available to you, but not to the public. We are requesting
this data to determine your eligibilityfor a permit from the City of Scandia. Providing the data may disclose
information that could cause your application to be denied. You are not legally required to provide the data;
however, refusing to supply the data may cause your permit to not be processed. Your residence address and
telephone number will be considered public data unless you request this information to be private and provide
an alternative address telephone numb, r. Please sign below to indicate that you have read this notice:
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Signature: C�.. 17ate: 1
I request that my residence addr•s and telephone number be considered private data.
My alternative address and . hone number are as fold }vs:
Address. -� Teleplron -
Acknowledgement/ Signature:
I hereby acknowledge receipt of a copy of this application form and Ordinance No. 119, Establishing Rules and
Regulations for Special Events, and agree to abide by the ordinance and any other conditions that the City of
Scandia may place upon issuance of this permit.
Signature:
Date:
City of Scandia, Special Event Permit Application, Page 6 of 7
-SPECIAL EVENT SPONSOR -
RELEASE AND INDEMNIFICATION AGREEMENT
CITY OF SCANDIA, MINNESOTA
THIS IS A RELEASE OF LIABILITY INDEMNIFICATION AGREEMENT. SPECIAL
EVENT PERMIT HOLDER MUST READ CAREFULLY BEFORE SIGNING.
In consideration for being permitted to engage in the following special event activities in Scandia:
Special Event Permit Holder hereby acknowledges, represents, and agrees as follows:
A. We understand that the above described activities are or may be dangerous and do or may
involve risks of injury, loss, or damage to us and/or third parties. We further
acknowledge that such risks may include but not be limited to bodily injury, personal
injury, sickness, disease, death, and property loss or damage, arising from the following
circumstances, among others:
(Special Events Permit Holder initials here)
B. If required by this paragraph, we agree to require each participant in our special event to
execute a RELEASE AND INDEMNIFICATION AGREEMENT for ourselves and
for the City of Scandia, on a form approved by the city.
Participant Release and Indemnification required? YES _ NO
(Special Events Permit Holder initials here)
C. We agree to procure, keep in force, and pay for special event insurance coverage, from an
insurer acceptable to the City of Scandia, for the duration of the above described
activities.
(Special Events Permit Holder initials here)
D. By signing this RELEASE AND INDEMNIFICATION AGREEMENT, we hereby
expressly assume all such risks of injury, loss, or damage to us or any related third party,
arising out of or in any way related to the above described activities, whether or not
caused by the act, omission, negligence, or other fault of the City of Scandia, its officers,
its employees, or by any other cause.
(Special Events Permit Holder Initials here)
E. By signing this RELEASE AND INDEMNIFICATION AGREEMENT, we further
hereby exempt, release and discharge the City of Scandia, its officers, and its employees,
from any and all claims, demands, and actions for such injury, loss, or damage to us or to
any third party, arising out of or in any way related to the above described activities,
whether or not caused by the act, omission, negligence, or other fault of the City of
Scandia its officers, its employees, or by any other cause.
(Special Events Permit Holder Initials here) t
F. We further agree to defend, indemnify and hold harmless the City of Scandia, its officers,
employees, insurers, and self insurance pool, from and against all liability, claims, and
demands, court costs and attorneys fees, including those arising from any third party
claim asserted against the city, its officers, employees, insurers or self insurance pool, on
account of injury, loss or damage, including without limitation claims arising from bodily
injury, personal injury, sickness, disease, death, property damage or loss, or any other
loss of any kind whatsoever, which arise out of or are in any way related to the above
described activities, whether or not caused by our act, omission, negligence, or other fault
of the City of Scandia, its officers, its employees, or by any other cause.
(Special Events Permit Holder Initials here)
G. By signing this RELEASE AND INDEMNIFICATION AGREEMENT, we hereby
acknowledge and agree that said Agreement extends to all acts, omissions, negligence, or
other fault of the City of Scandia, its officers, and/or its employees, and that said
Agreement is intended to be as broad and inclusive as is permitted by the laws of the
State of Minnesota. If any portion thereof is held invalid, it is further agreed that the
balance shall, notwithstanding, continue in full legal force and effect.
(Special Events Holder Initials here) Clt--
H. We understand and agree that this RELEASE AND INDEMNIFICATION
AGREEMENT shall be governed by the laws of the State of Minnesota and that
jurisdiction and venue for any suit or cause of action under this agreement shall lie in the
courts.
(Special Events Permit Holder Initials here)
I. This RELEASE AND INDEMNIFICATION AGREEMENT shall be effective as of
the date or dates of the applicable special event, shall continue in full force until our
responsibilities hereunder are fully discharged, and shall be binding upon us, our
successors, representatives, heirs, executors, assigns, and transferees.
(Special Events Permit Holder Initials here)
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IN WITNESS THEREOF, THIS RELEASE AND INDEMNIFICATION AGREEMENT is
executed by the special events permit holder, acting by and through the undersigned, who represents
that he or she is properly authorized to bind the Special Events Permit Holder hereto.
PRINTED NAME OF SPECIAL EVENTS PERMIT HOLDER:
PRINTED NAME AND TITLE OF PERSON SIGNING ON BEHALF OF SPECIAL EVENTS
PERMIT HOLDER:
Name fV—
Title
Signature
Date
print Certificate of Compliance
Minnesota Workers' Compensation Law
THIS FORM MUST BE COMPLETED BY THE BUSINESS LICENSE APPLICANT
PRINT IN INK or TYPE
Minnesota Statutes §176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license
or permit to operate a business in Minnesota until the applicant presents acceptable evidence of compliance with the workers'
compensation insurance coverage requirement of Minnesota Statutes Chapter 176. If the required information is not provided
or is falsely stated it shall result in a $2,000 penalty assessed against the applicant by the commissioner of the Department of
Labor and Industry.
A valid workers' compensation policy must be kept in effect at all times by employers as required by law
License or certificate number (if applicable) Business telephone number Alternate telephone number
(651) 433-5230
Business name (Provide the legal name of the business entity. If the business is a sole proprietor or partnership, provide the owner's name(s), for example
John Doe, or John Doe and Jane Doe.) Meister's Bar and Grill, Inc.
DBA ("doing business as" or "also known as" an assumed name), if applicable
Business address (must be physical street address, no P.O. boxes) City State ZIP code
14808 Oakhill Road North Scandia MN 55073
County Email address
Washington
YOUR LICENSE OR CERTIFICATE WILL NOT BE ISSUED WITHOUT THE
FOLLOWING INFORMATION. You must complete number 1 or 2 below.
Number 1 —Workers' compensation insurance
Insurance company name (not the insurance agent)
RAM Mutual Insurance Company
ficy information
NAIC nu
Policy number Effective date Expiration date
WC 167678.09 112/28/2015 112/2812016
Number 2 — Reason for exemption from workers' compensation insurance
If you have questions regarding the need to obtain workers' compensation coverage, including exemptions, call (651) 284-5032
or 1-800-342-5354.
❑I have no employees. (See Minnesota Statute 176.011, subd. 9 for the definition of an employee.)
❑I am self-insured for workers' compensation (attach a copy of the authorization to self -insure from the Minnesota
Department of Commerce).
❑I have employees but they are not covered by the workers' compensation law. (See Minnesota Statute � 176.041 for a list of
excluded employees.) Explain why your employees are not covered:
I certify the information provided on this form is accurate and complete. If I am signing on behalf of a business, I certify I am authorized to
sign on behalf of the business.
Print name
Scot Taylor
nt signature (required)
NOTE: You must notify the authority issuing your license if there is any change to your workers' compensation insurance information or an employee status
change by resubmitting this form. This material can be made available in different forms, such as large print, Braille or audio.
LIC 04 (5/15)