8.a Memo - Discussion on Hiring Process for Public Works DirectorPage 1 of 2
City of Scandia
14727 209 th St. N. PO Box 128, Scandia, Minnesota 55073
Phone (651) 433 -2274 Fax (651) 433 -5112 http://www.ci.scandia.mn.us
DATE: April 2, 2021
TO: Honorable Mayor and City Council
FROM: Ken Cammilleri, City Administrator
RE: Hiring Process for Public Works Director Position
INTRODUCTION
The City’s Former Public Works Director, Adam Hawkinson, retired from service with the
City on April 1st of this year. As a result, the City will need to proceed with authorizing the
hiring process to select a new Public Works Director. In order to proceed the City Council
will need to authorize the hiring process, approve an updated job description, and authorize
a pay range to fill the position.
RECOMMENDATIONS
Recruitment Schedule & Hiring Process Plan
Filling this position as soon as possible with a qualified candidate is the ultimate goal. I am
recommending a 10 week hiring process schedule that is presented as follows:
Thursday, April 8,
2021
Publish advertising and distribute the job profile. (Publication of
this opening will be made with LMC, the Minnesota Rural Water
Association, the Minnesota Chapter of the American Public Works
Association, and one regional newspaper.)
Friday, May 7, 2021 Application deadline.
Monday, May 10
through Friday, May
14, 2021
Applicant ranking and pre-screening process and scheduling of
preliminary interviews with Staff. (The crew will be presented with
an opportunity to ask questions of candidates at this time.)
Monday, May 17
through Tuesday,
May 25, 2021
Pre-screening interviews with Administrator and staff, obtain
background check authorization for 3 selected finalists.
Wednesday, May 26
through Friday, June
4, 2021
Complete background screening and reference checks, and prepare
screening report
Week of June 7,
2021
Schedule a special meeting with the City Council to interview
finalists, make a selection, and approve an offer to hire.
Page 2 of 2
City of Scandia
14727 209 th St. N. PO Box 128, Scandia, Minnesota 55073
Phone (651) 433 -2274 Fax (651) 433 -5112 http://www.ci.scandia.mn.us
Job Description
A proposed amended job description has been included in your packet. Most of the
amendments were used in development of the current salary scale, but there are some new
recommended changes that staff is recommending inclusion of. I did not take part in the
initial draft changes to the job descriptions. The most significant proposed changes include
clarifying licensure requirements.
Pay Range
Staff is recommending a pay range of $78,520-103,418, depending on qualifications. The
recommendation reflects the present grade of 17 that has been assigned to this position
based on the salary schedule adopted in 2020 as part of the City’s 2019 wage study.
(Supporting information on the existing grades and pay scales have been included in your
packet.) The final pay rate offered to the selected finalist will require approval by the City
Council at the time of candidate selection. A recommendation will be offered at that time
based on the candidate’s qualifications.
Benefits
Benefits for this position will be that same benefits package offered to all non-union staff
members at full-time designation under the City’s Personnel Manual. Currently, the City
offers health, dental, and life insurance. The City also provides accrued paid time off and
holiday pay. No action is required on this.
Any ammendments to the hiring process will be included with the job profile.
Please let me know if you have any questions.