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8.b DRAFT Job Discription - Director of Public Works 5-7-2021 Page 1 of 5 Approved by City Council, September 7, 2016 DRAFT UPDATE April 7, 2021 CITY OF SCANDIA, MINNESOTA POSITION DESCRIPTION TITLE: PUBLIC WORKS DIRECTOR STATUS: Full-time (40-hours/ week) regular position Normal working hours per personnel policy FLSA Exempt REPORTS TO: City Administrator City Council PRIMARY OBJECTIVES: Provide oversight and work direction for maintenance personnel and contractors to ensure that all city infrastructure (including roads, street lights, drainage systems, sewer and water) and facilities (including parks and public buildings) are operated and maintained in good condition. Draft and recommend policies and participate in long-range planning for all areas of responsibility. General Definition of Work Performs difficult advanced technical work. Work is performed under the general direction of the City Administrator/Clerk. Continuous supervision is exercised over Maintenance Worker and Seasonal Staff. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS: 1. Coordinate, schedule and participate in activities of maintenance personnel. 2. Assign personnel for emergency repairs and activities. 3. Perform and/or oversee preventative and corrective maintenance services on all equipment, property, vehicles and facilities. 4. Oversee contractors performing maintenance activities and projects. 5. Keep records of all maintenance activities. 6. Coordinate maintenance and construction projects with the City Engineer and ensure that that all engineering standards and best practices are met. 7. Draft and recommend policies for all maintenance functions including but not limited to snow and ice control, pavement management, street signs and utility system operations. Page 2 of 5 8. Recommend and administer the budget for the Public Works Department. 9. Develop specifications and make recommendations for purchase of equipment and vehicles. Purchase all supplies and materials needed for effective operations. 10. Provide recommendations for the capital improvement plan concerning needs for infrastructure, city facilities, and equipment purchases and replacements. 11. Maintain a high level of safety practices through coordination of safety programs and policies and regular inspections of facilities and equipment. 12. Oversee the operation of the City’s wells and wastewater treatment systems. 13. Monitors and assists in the oversite of stormwater management infrastructure for which the City is responsible for. 14. Assist in the administration of the City’s safety program. 12.15. Ensure and document that employees receive appropriate training. 13.16. Coordinate activities with other city departments and other agencies and jurisdictions, such as the state and county highway departments and watershed districts. 14.17. Answer questions and complaints. Prioritize and respond in an appropriate manner to service requests. 18. Administer in the processing of permits and with code enforcement activities for right-of-way and easements. 19. Assist as needed with zoning permits as needed. 20. Assist the City Administrator with the coordination and administration of programs and policies for Greenstep Cities Program. 21. Serves on and attends meetings of various boards, commissions and committees as assigned 15.22. Supervise public works staff in accordance with the city’s personnel policies. Maintain discipline and make recommendations concerning hiring and other personnel actions. 16.23. Prepare reports to the City Administrator and the City Council. 17.24. Perform other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: 1. General knowledge of the best practices and procedures associated with construction projects and maintenance activities, including project planning and safety considerations. 2. General knowledge of building and grounds maintenance practices 3. General knowledge of the tools, materials, and equipment used to perform maintenance responsibilities. 4. General knowledge and experience in procurement, bidding, and contracting 5. Skill in operating a wide range of equipment used in public works. 6. General knowledge and experience in the administration of ordinances 7. Ability to assist in the administration, issuance, and enforcement of ordinances related to right-of-ways and development code regulations. 8. General knowledge and experience in road maintenance and management. 5.9. Ability to cooperate and lead in a team-oriented environment. 6.10. Skill in the use of computer systems and related software with proficiency in Microsoft Office Suite Page 3 of 5 7.11. Ability to write clear and comprehensive work reports and read and interpret technical manuals, documents, work orders, blueprints, diagrams and sketches. 8.12. Ability to prepare budgets, collect data, prepare accurate reports and present information to groups in a public setting. 9.13. Ability to oversee the establishment and maintenance of accurate operational record keeping systems. 10.14. Ability to analyze organizational and administrative problems, recommend alternative courses of action, and provide leadership to others in implementing such actions. 11.15. Ability to coordinate multiple tasks, adjust to changing priorities and work within deadlines. 12.16. Ability to effectively motivate, coordinate and manage staff to maximize their potential, productivity and effectiveness, and promote a constructive work environment. 13.17. Ability to work constructively and interact professionally with subordinate employees, elected officials, the general public, contractors, and represent atives of other public agencies 14.18. Ability to handle difficult situations with tact and diplomacy. 15.19. Ability to deal discreetly with confidential information. 16.20. Ability to occasionally attend required meetings outside of normal business hours. 17.21. Ability to occasionally respond to emergencies on a 24-hour basis and lead effectively in highly stressful situations. 18.22. Perform heavy manual work under confined and uncomfortable conditions EXAMPLES OF PERFORMANCE CRITERIA: 1. Infrastructure and facilities are maintained according to adopted policies. 2. Makes sound policy and budget recommendations. 3. Requirements of state laws, local ordinances and city policies are met. 4. Records are accurate, current and efficiently maintained with information readily available, and reported in a timely manner. 5. Preparation of required and requested materials and reports is timely, thorough, and complete. 6. Public contacts are courteous and businesslike and the information provided is accurate and timely. 7. Develops a positive relationship with residents, contractors and others. 8. Performs assigned tasks with minimum direct supervision. 9. Maintenance workers perform as a team to accomplish objectives. 10. Equipment and labor are utilized appropriately, effectively and safely. 11. Expenditures are within budgetary limits. 12. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. MINIMUM QUALIFICATIONS: 1. Graduation from high school or GED equivalent required. 2. Minimum of five years of progressively responsible experience in facilities management and infrastructure construction and maintenance or a related field Page 4 of 5 or equivalent combination of education, experience and/or training which provides the knowledge, skills and abilities necessary to perform the work. 3. Knowledge of safety best practices and OSHA regulations. 4. Demonstrated ability to operate heavy equipment. 5. Demonstrated ability in general mechanics. 6. Demonstrated experience in project planning and management. 7. Demonstrated ability to establish and maintain effective working relationships with supervisors, associates, subordinates, contractors, officials of other agencies and the general public. 8. Ability to complete ongoing training required to maintain all state licenses 9. Valid Minnesota Class “A” driver’s license (or equivalent) and good driving record. DESIRED QUALIFICATIONS: 1. Previous supervisory and administrative experience is strongly preferred. 2. Bachelor’s Degree from an accredit college or university. 3. Ability to respond from home to Public Works facility within 30 minutes 4. Certified Tree Inspector 5. American Public Works Certification 6. Valid Minnesota Class E Water Supply system Operator certificate. 7. Valid Minnesota Class D Wastewater Operator license 8. Valid Minnesota Subsurface Sewage Treatment Provider 9. Familiarity with SCADA systems and GIS software SUPERVISION OF OTHERS: 1. Maintenance Worker, Full-Time (3) 2. Maintenance Worker(s), Seasonal (Winter/Summer) 3. Some direction may be provided to office support personnel. Education and Experience High school diploma or GED and extensive experience in road maintenance, sewer, parks with supervisory experience, or equivalent combination of education and experience. Associates/Technical degree preferred. Physical Requirements This work requires the frequent exertion of up to 25 pounds of force and occasional exertion of up to 50 pounds of force; work regularly requires speaking or hearing and using hands to finger, handle or feel, frequently requires standing, walking, sitting and lifting and occasionally requires climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing Page 5 of 5 and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a loud noise location (e.g. grounds maintenance, heavy traffic). Special Requirements Class A CDL with Tanker and Air Brake Endorsements upon hire. Special training preferred in the following areas: tree inspection, road maintenance programs (culverts, paving, road ratings), budgeting, safety/OSHA requirements, sewer and water operation, snow removal practices, maintenance equipment operation, report preparation and computer. Valid driver's license in the State of Minnesota. Have a valid Minnesota Class E Water Supply system Operator certificate or ability to obtain within 12-18 months of employment Valid Minnesota Class D Wastewater Operator license or ability to obtain within 12 -18 months of employment Valid Minnesota Subsurface Sewage Treatm ent Provider or ability to obtain within 12-18 months of employment Familiarity with biosolids land application process and permitting Ability to demonstrate competent understanding of City ordinances and assist in the administration of permits, including permits for activities in the right-of-way and development code/zoning related activities.