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6.d Park User Permit for Fastpitch Tournament Staff Report Date of Meeting: May 18, 2021 To: Scandia City Council From: Brenda Eklund, City Clerk Re: Park User Permit for Scandia Athletic Association for June 25-27, 2021 Background: Dan Lindgren, on behalf of the Scandia Athletic Association, has applied for a Park User Permit to conduct a Fastpitch Softball Tournament at the Wayne Erickson Lighted Ballfield on June 25-27, 2021. Proposal Details: Because the event is expected to draw over 100 people, Council approval of the park user permit is required. The application states that up to 250 players and spectators are expected over the course of the weekend. The tournament begins on Friday, June 25th at 5pm and plans to run until midnight. Games begin at 8am on Saturday, June 28th and run until midnight. Sunday, June 27th games begin at 8am and conclude no later than 9pm. This tournament has been held every year since 2018 with no complaints or incidences reported. Last year extra precautions were undertaken for social distancing, sanitizing and mask wearing. At the time of this year’s application, the organizer provided a social distancing and sanitizing plan. Staff is recommending the tournament follow the state’s guidelines for outdoor activities that are in effect at the time of the tournament. There are no plans to provide concessions at this year’s tournament. Staff recommends that the following conditions be attached to approval of the park user permit: • The event shall be held as described in the application. • Event organizers shall request any utility locates that may be required for the location of any tents, stakes, or signs. • Event signage must be placed out of the road right-of-ways and be removed at the end of the event. • Event organizers shall provide trash containers and remove and properly dispose of all waste during the event. Options: 1) Approve the Park User Permit with the recommended conditions. 2) Amend the conditions and then approve the permit. 3) Do not approve the Park User Permit. Recommendation: Option 1. 4/27/2021 Revize Online Forms https://scandiamn.rja.revize.com/reports/134573 1/1 14727 209th St North Scandia, MN 55073 (651) 433-2274 www.cityofscandia.com Park User Permit ** Require City Council Approval By checking a box, I am affixing my signature to this application and acknowledging Scandia's Ordinance, Chapter 92, Establishing Rules and Regulations for Scandia Parks, and agree to abide by the ordinance and any other conditions that the City of Scandia may place upon issuance of this permit. Click Here to review Chapter 92 on line. * First Name Daniel * Last Name Lindgren Address: 2810 Ottawa Ave. S St Louis Park, MN 55416 * Email dlindgren@generalmortgagefinance.com Phone 9525461400 Type of Permit Requested (Check all that Apply): * Date of the Event/Use: 06/25/2021 Format: MM/DD/YYYY Description of Use (including approximate number of people): Softball Tournament with up to 250 people at lighted ballpark. Event to run from 5:00pm on Friday, June 25th through 9:00pm on Sunday, June 27th. * Checkbox Upload Attachments No file chosenChoose File Optional Extension of Park Hours Sign/Placards Erection of Structures Gathering > 100 People ** Sale of Articles Discharge of Fireworks ** Yes, I agree to this as my signature No, I do not agree this as my signature