6.c) Staff Report-Taco Daze Planning
STAFF REPORT
Date of Meeting: June 1, 2015
To: Parks and Recreation Committee
From: Judi Negus, Office Assistant
Re: Taco Daze - Dodgeball Tournament and Referees
Background:
Taco Daze, Scandia’s annual community festival, will be held on Saturday, September 12, 2015.
The festival is primarily sponsored by the Scandia-Marine Lions Club. Traditionally, the Parks
and Recreation Committee has been involved in the dodgeball tournament.
Below is a breakdown of past years’ dodgeball tournament registrations:
2014 2013 2012 2011 2010
Adult 5 teams 3 teams 4 teams 2 teams 6 teams
Grades 10-12 1 team 1 team 3 team 1 team 1 team
Grades 7-9 3 teams 7 teams 3 teams 4 teams 4 teams
Grades 5-6 No teams No teams 2 teams 1 teams 2 teams
TOTAL 9 TEAMS 11 TEAMS 12 TEAMS 8 TEAMS 13 TEAMS
Last June, the Committee recommended hiring four adult paid referees at a rate of $10 per
hour. Committee members agreed the tournament registration fees should be increased by $5
(from $30 to $35) to offset the expense of hiring referees. Unfortunately, there was on ly one
applicant for the Dodgeball Referee position. Committee members Rasmussen, Bildeaux, and
Borg volunteered to referee during the tournament.
Last year, Zauner observed there was not a lot of local participation and shared the Twin Cities
dodgeball participants brought their own official dodgeballs. Bildeaux suggested changing the
structure of the tournament. Bildeaux asked the Committee to consider a round robin
tournament where teams would be seeded and include playoffs. Although the tournament had
the lowest turnout in several years, the Committee agreed to continue offering the dodge ball
tournament during Taco Daze. In addition, the Committee recommended the purchase of
official dodgeballs for future tournaments. Negus purchased 24 official dodgeballs.
Issue:
Should the Parks and Recreation Committee do anything different for Taco Daze this year?
Proposal Details:
The updated flyer, rules, and signup form for the dodgeball tournament are included in your
meeting materials. The Committee should decide if anything needs to be changed on the flyers
(i.e., times, fee, volunteer or paid referees, etc.).
The Committee also needs to assign duties/roles for executing the dodgeball tournament. Staff
will handle the tournament registrations up to September 11; however, a Committee member
needs to be identified to be responsible for handling of th e funds on the day of the event.
Staff will provide stopwatches, referee vests, dodgeballs, and whistles. Are any additional
supplies needed for the tournament? Should the Committee recommend posting the
Dodgeball Referee position?
Fiscal Impact:
An increased registration fee could offset the expense of hiring referees if there are sufficient
registered teams.
Recommendation:
1) Designate Committee member responsibilities for day of the event.
2) Determine if there are additional supplies needed for staff to purchase.
3) Review flyer, rules, and signup form and recommend any needed changes.
4) Determine who will referee the dodgeball tournament.