09.b1 Staff report - roof replacement quote
Staff Report
Date of Meeting: July, 20 2021
To: City Council
From: Mike Hinz, Fire Chief
Re: Roof Replacement
Background:
The CIP program has roof replacement planned for this year, it has been on the plan for 5 years, but has been
moved out each year since there was very little leaking. The roof on the Fire/Public Works Building is now 21
years old, with an expected life of 15-25 years for the type of roof installed (ballasted rubber). The city did
allow the installation of a solar system that has exposed the roofing material to UV light. We also do not have
access to the roof other than a very large ladder on the outside. This has proved to be very troublesome for
repairs to the roof or equipment that is on the roof. We have also started to have leaks appear in the last year on
the east side of the building, so I contacted 3 commercial roofing companies to come and inspect the roof. All 3
said that the roof is due to be replaced. Since I was having inspections done, I also had the contractors inspect
the Annex building roof. That roof is much older (not sure of exact age). They all felt that roof was well beyond
its useful life and were surprised that it didn’t have more leaking issues (built up tar type).
Issue:
Should the city replace the roof on the fire/pw building and the annex building?
Proposal Details:
I received 3 quotes to replace the roof of both buildings and have also included a roof access hatch on the
fire/pw building. After receiving the quotes, I feel that the best option is Clearview construction. They would
replace the existing roofs with a mechanically fastened membrane without the use of ballast. They would also
install an access hatch inside the building to allow staff and contractors access for service and repairs in a safe
manner, this is listed as an option on the bottom of the quote. The quote also has an option to install new metal
flashing to the fire/pw building, but the contractor felt that the existing flashing is in very good shape and did
not need to be replaced. I have attached the 3 quotes for your review.
Fiscal Impact:
The fiscal impact to replace both the fire/pw building and the annex building roofs is $115,119.00. The pricing
received was based on replacing both roofs at the same time.
-The Fire/PW is $91,270.56 plus roof hatch option $1,800.00 for a total of $93,070.56. The CIP budget
amount was $100,000.00
-The Annex cost is $22,048.44. The CIP budget amount was $30,000.00
Options:
(1) Direct staff to enter into a contract with Clearview construction in the amount of $115,119.00 to replace
the roof on both buildings.
(2) Replace only Fire/PW roof
(3) Not replace any roof at this time.
Recommendation:
Option (1).