08-04-2021 Work SessionAugust 4, 2021
A work session meeting of the Scandia City Council was held on the above date with
modifications. The meeting was conducted in-person at the Scandia Community Center and over
an electronic platform. All participants who joined the meeting remotely could hear each other
and contribute to discussions.
Mayor Christine Maefsky called the meeting to order at 6:30 p.m. The following were present:
Council members Heather Benson, Jerry Cusick, Steve Kronmiller, Patti Ray and Mayor
Christine Maefsky. Staff participating: City Administrator Ken Cammilleri, Public Works
Director Charles Fischer, and City Treasurer Colleen Firkus. Capital Improvement Committee
members present were Terry Gorham and Perry Rynders. Dominic Mitchell was absent.
APPROVAL OF THE AGENDA
The agenda was amended to add item 4. a) Scandia Broadband Expansion payment of City's
contribution of $160,085.00. Benson, second by Ray, moved to approve the agenda as
amended. Motion carried 5-0.
SCANDIA HERITAGE ALLIANCE APPLICATION FOR PLANNING REOUEST
CUP/PUD & VARIANCE
Administrator Cammilleri reviewed the joint City/Scandia Heritage Alliance Application for
Planning Request for CUP/PUD and a variance. Since the City is a joint applicant, it is necessary
for the City to approve the application to move it forward. It will also allow the City to address
nonconformities on the site. Sue Rodsjo of the Scandia Heritage Alliance joined the meeting
remotely to review the plans for the site. They had found the amphitheater acoustical evaluation
helpful in locating the direction of the band shell and amphitheater to capture the sound within
the amphitheater. Ray, seconded by Kronmiller, moved to approve the application to move it
forward. Motion carried 5 — 0.
DISCUSSION OF THE CITY'S FINANCIAL MANAGEMENT PLAN AND CAPITAL
IMPROVEMENT PLAN
Administrator Cammilleri introduced the preliminary figures for 10 years of capital outlays for
the 401 Capital Improvement Fund, 404 Park Development Fund, 406 Equipment Replacement
Fund, 408 Local Road Improvement Fund and the two sewer funds 602 Big Marine and 612
Uptown. A 4% inflation factor was used. There was some discussion on clarification of projects.
Fire Chief Hinz indicated the Fire Hall/Public Works roof replacement was delayed as they
explore the cost of solar panel removal. A previous study recommended 8 warning sires to
achieve 80% coverage of the city but no grant funding is available right now so they are building
a new siren into the budget every couple of years. Cammilleri indicated the Bliss stormwater
project will depend on the timing of the grant. The city's portion will be half of the 25% match
required with the Watershed paying the other half. Costs for the Development Code update to be
partially covered by savings from the lower cost of the City's new Planner. The new playground
equipment cost is to be paid through the Park Development Fund with additional revenue from a
transfer from the Capital Improvement Fund. Gorham indicated the plan had been changed to
combine the Wayne Erickson Park playground equipment with the Community Center
equipment to get one nice playground at the Community Center. Improvements to the Pickleball
August 4, 2021
Scandia City Council/Capital Improvement Committee
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Court were not included as no cost estimates were available yet. There is a new park on Orwell
Ave. that will require a sign, picnic table, trash can and rustic trail. Moving the monument to
Hay Lake Park will need more study.
Public Works Director Fischer will be providing the Council with a report on the condition of the
City's public works equipment. The tractor used for mowing has been down most of the year
needing extensive repairs and is to be replaced next year. The Fire Department's Grass Rig is a
four -door vehicle that serves multiple purposes for transporting equipment as well as people to
meetings and training as well as fires. The 2001 boat donated by the DNR is to be replaced with
a more functional flat bottom boat.
Fischer informed the Council that a couple of low pacer rating streets were able to be repaired by
mill and overlay paid out of the General Fund budget this year. An updated list of street ratings
and future road projects will be presented at the next meeting when City Engineer Goodman will
be available.
There is an ongoing investigation on the capacity of the Uptown Sewer to handle the new
Heritage Center.
The Anderson -Erickson drainfield was designed for 16 homes and serves 34 homes, which
causes daily flow limits to be exceeded at times.
Cammilleri confirmed that the City expects $440,000 of American Rescue Plan (ARP) funds and
has until 2024 to spend it.
SCANDIA BROADBAND EXPANSION
Ray, seconded by Kronmiller, moved to pay Midco $160,085.00 as the City's contribution
to the DEED Broadband Project. Motion passed 5 — 0.
ADJOURNMENT
Ray, second by Benson, moved to adjourn the meeting. Motion carried 5-0.
The meeting adjourned at 7:26 p.m.
Respectfully submitted,
Colleen Firkus
Treasurer