4. Staff report - kitchen rental
Staff Report
Date of Meeting: October 6, 2021
To: Scandia City Council
From: Brenda Eklund, City Clerk
Re: Community Center Kitchen Rental Agreement
Background: In response to a request for the rental of a commercial kitchen for preparation of
food items being sold to the public, the City adopted a policy to rent the Community Center
kitchen on an hourly basis to those who meet the requirements of the City’s agreement. Since
adopted in 2013, there have been two kitchen rental agreement with local residents, who have
since ended their use of the kitchen.
Issue: Scandia resident Heidi Skoog has requested to enter into an agreement for renting the
Community Center kitchen for her jam making business, Serious Jam. Ms. Skoog has completed
the attached rental agreement. Ms. Skoog will be available at the Council meeting to answer
any questions.
Proposal Details: Upon the City’s approval, a security deposit of $50 would be collected and
held for the duration of the agreement. The agreement requires kitchen time be reserved and
payment received in advance of the renter’s use of the kitchen. The renter understands that
scheduled events using the kitchen take priority and Ms. Skoog noted her flexibility for
accommodating this. Ms. Skoog is a Certified Food Protection Manager, has completed food
protection training, and is certified with the MN Department of Agriculture as a wholesale food
handler. A Certificate of Insurance naming the City as an additional insured under her general
liability insurance policy will be collected from the renter prior to commencing any activities
under the agreement.
Fiscal Impact: The cost per hour for kitchen use for a resident is $12. Ms. Skoog proposes a
maximum of 50 hours a month. The agreement is ongoing until terminated.
Options:
1) Approve the Community Center Kitchen Rental Agreement with Heidi Skoog conditioned
on providing a Certificate of Insurance naming the City as an additional insured.
2) Amend and then approve the Community Center Kitchen Rental Agreement with Heidi
Skoog conditioned on providing a Certificate of Insurance naming the City as an
additional insured.
3) Do not approve the Community Center Kitchen Rental Agreement.
Recommendation: Option 1.