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4. Staff report - kitchen rental Staff Report Date of Meeting: October 6, 2021 To: Scandia City Council From: Brenda Eklund, City Clerk Re: Community Center Kitchen Rental Agreement Background: In response to a request for the rental of a commercial kitchen for preparation of food items being sold to the public, the City adopted a policy to rent the Community Center kitchen on an hourly basis to those who meet the requirements of the City’s agreement. Since adopted in 2013, there have been two kitchen rental agreement with local residents, who have since ended their use of the kitchen. Issue: Scandia resident Heidi Skoog has requested to enter into an agreement for renting the Community Center kitchen for her jam making business, Serious Jam. Ms. Skoog has completed the attached rental agreement. Ms. Skoog will be available at the Council meeting to answer any questions. Proposal Details: Upon the City’s approval, a security deposit of $50 would be collected and held for the duration of the agreement. The agreement requires kitchen time be reserved and payment received in advance of the renter’s use of the kitchen. The renter understands that scheduled events using the kitchen take priority and Ms. Skoog noted her flexibility for accommodating this. Ms. Skoog is a Certified Food Protection Manager, has completed food protection training, and is certified with the MN Department of Agriculture as a wholesale food handler. A Certificate of Insurance naming the City as an additional insured under her general liability insurance policy will be collected from the renter prior to commencing any activities under the agreement. Fiscal Impact: The cost per hour for kitchen use for a resident is $12. Ms. Skoog proposes a maximum of 50 hours a month. The agreement is ongoing until terminated. Options: 1) Approve the Community Center Kitchen Rental Agreement with Heidi Skoog conditioned on providing a Certificate of Insurance naming the City as an additional insured. 2) Amend and then approve the Community Center Kitchen Rental Agreement with Heidi Skoog conditioned on providing a Certificate of Insurance naming the City as an additional insured. 3) Do not approve the Community Center Kitchen Rental Agreement. Recommendation: Option 1.