7. Discussion on 2017 CR52Staff Report
Date of Meeting: March 9, 2016
To: City Council
From: Neil Soltis, City Administrator
Re: 2017 County Road 52 repaving project
Background: Ryan Goodman, received a notice from Washington County will be repaving County
Road 52 (Oakhill Road) from Trunk Highway 95 to Trunk Highway 97 in 2017. This will be a pavement
preservation project to help extend the life the pavement on this road. The County has limited funds
and resources can be put into adding features to this road (turn lanes, trails, sidewalks, complete
streets, etc.). Recognizing that this road does go through the downtown area of Scandia, they are
seeking input on any additional items that we may want to add to this project. They have requested a
"wish list" of items the City will like to include in this project.
The design process for this project will begin this summer, so they have requested the "wish list" by
June. Attached are copies of the project location and the County's cost share policy.
Issue: Does the Council have any specific items they would like added to the project or any
changes made to the roadway?
Neil Soltis
From: Ryan Goodman <ryango@bolton-menk.com>
Sent: Monday, February 8, 2016 1:09 PM
To: n.soltis@ci.scandia.mn.us; Dave Williams
Subject: FW: CR 52 Pavement Preservation
Attachments: Location Map.pdf, 8001 Cost Policy.pdf
Follow Up Flag: Follow up
Due By: Wednesday, February 10, 2016 10:00 AM
Flag Status: Flagged
FYI — We should discuss this Wednesday as well
Ryan J. Goodman, P.E.
Senior Project Manager
Bolton & Menk, Inc.
Consulting Engineers & Surveyors
2035 County Road D East, Suite B
Maplewood, MN 55109
Mobile: (612) 597-7140
Fax: (651) 704-9971
email: rvanizoCDbolton-menk.com
www.bolton-menk.com
From: Andrew Giesen [mailto:Andrew.Giesen@co.washington.mn.us]
Sent: Friday, February 05, 2016 2:39 PM
To: Ryan Goodman <ryango@bolton-menk.com>
Cc: Frank Ticknor <Frank.Ticknor@co.washington.mn.us>
Subject: CR 52'Pavement Preservation
Hi Ryan,
Washington County will be repaving County Road 52 from Trunk Highway 95 to Trunk Highway 97 in 2017. This will be a
pavement preservation project to help extend the life the pavement on this road. When doing pavement preservation
projects, we have limited funds and resources we can put into adding features to this road (turn lanes, trails, sidewalks,
complete streets, etc.) We do realize that this road does go through the downtown area of Scandia and the City may
have additional items that they may want to add to this project. To help us understand the City's requests, please
provide us a "wish list" of items the City will like to include in this project. The County will be more than happy to
perform a site visit with you and/or City Staff to help create or go over the "wish list".
We are anticipating starting our design process for this project this summer, so please get a "wish list" to me by June. I
have also attached our cost share policy for your reference.
Let me know if you have any initial questions or concerns.
Thanks,
Andrew
Andrew Giesen, EIT I Design Engineer I Transportation Division
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7
COST PARTICIPATION BETWEEN
WASHINGTON COUNTYAND OTHER AGENCIES
FOR COOPERATIVE HIGHWAY IMPROVEMENT PROJECTS
Purpose
To establish policies for determining appropriate division of cost participation to be used
by Washington County in funding cooperative roadway, traffic signal, and bridge
construction projects with the Minnesota Department of Transportation, municipalities,
and other agencies.
Scope
The establishment of cost policy is consistent with Minnesota Statutes, Sections 162.17,
373.01, 469.175, 471.59, and amendments.
General Policies
A. A greater degree of county participation is afforded municipalities having a
population of less than 5,000, because of the absence of direct state aid allocations
to these municipalities.
B. It is recognized that there may be occasional differences between these policies and
written participation policies of the Minnesota Department of Transportation. In
those cases, participation will be negotiated by the county engineer.
C. When federal aid highway funds are utilized on a county highway project, these cost
participation policies will be applied to the non-federal share of any specific item of
work. In the event federal or state grant funds are made available to a project on a
lump sum basis, the county will determine the items for which those funds will be
utilized.
Definitions
County: Washington County.
County Engineer: The county engineer of Washington County or designated
representative.
Over 5,000: A city of 5,000 population or more.
Implemented: September 5, 1995 Page 1 of 6
Revised: March 9, 1999
Revised: August 25, 2015
Policy #8001
Permanent Traffic Signal: A traffic control signal system normally consisting of metal
signal poles with mast arms and underground electrical systems with conduit, cable,
and access -hole installations.
Priority Factor: A number which reflects the sum of the various factors in the county's
Intersection Control Ranking System (ICRS).
Street Lighting: All components normally installed by a municipality for the purpose of
street illumination. Street lighting shall not include luminaires on signal poles.
Standard Specifications: Minnesota Department of Transportation Standard
Specifications for Highway Construction, latest edition, and/or supplement thereto.
State Highway: A highway under jurisdiction of the State of Minnesota.
Temporarv_Traffic Signal: A traffic control signal system normally consisting of wood
poles with signal indications suspended on span wires and overhead electrical systems.
Under 5 000: A city under 5,000 population or township.
Contract Items: All line item costs in a project bid proposal.
Construction Items: All line item costs in a project bid proposal except mobilization,
traffic control, field office, and erosion control measures.
Serviceable Condition: The facility has a useful life estimated to be similar to project
proposal.
Non -Programmed Projects: Any project not identified in the Washington County Capital
Improvement Program.
Approved System: A bike path system which has been adopted by a local unit or
Washington County.
Roadways
The county's participation in roadway projects is shown on the next page.
Implemented: September 5, 1995 Page 2 of 6
Revised: March 9, 1999
Revised: August 25, 2015
Policy #8001
COST PARTICIPATION POLICY FOR COUNTY HIGHWAY PROJECTS
Items
Grading (Roadbed)
County Share
City > 5000
Share
City < 5000 or
Township Share
100
0
0
Base & Surfacing of Roadway
100
0
0
Storm Sewer & Stormwater Management'
% Eligible State Aid
Remaining
Remaining
Concrete Curb & Gutter
50-100
50
0
Curb & Gutter for Median Construction
100
0
0
Concrete Median
100
0
0
Multi -use Path and/or Sidewalk3
50
50
50
Multi -use Path and/or Sidewalk Replacement
100
0
0
Mobilization
% of Const. Cost
% of Const. Cost
% of Const. Cost
Construction Traffic Control
% of Const. Cost
% of Const. Cost
% of Const. Cost
Right of Way
100-0
0-100
0-100
Sound/Noise Barrier
0
100
100
Retaining Wall to Minimize Impacts
50
50
50
Retaining Wall in Lieu of ROW Acquisitions
0
100
100
Bridge
By Negotiation
Roundabout
By Leg
By Leg
By Leg
Traffic Signal Systems
By Leg or 100%
By Leg
0
Intersection Lighting
By Leg
By Leg
By Leg
Traffic Control Signs & Devices
100
0
0
Erosion Control
% of Const. Cost
% of Const. Cost
% of Const. Cost
State Aid Eligible Landscaping, Amenities &
Aesthetics6
Match up to 3% of
construction cost
Remainder of
Costs
Remainder of Costs
Engineering Services
% of Const. Cost
% of Const. Cost
% of Const. Cost
Construction/Adjustment of Municipal Utilities
0
100
100
Includes storm sewer and storm water treatment construction. Land acquisition for storm water
treatment shall be considered right-of-way. In the event no state aid is being used, or in the event
the state aid letter does not determine cost split percentages, drainage cost shares will be
computed by the proportion of contributing flow outside the county right-of-way to the total
contributing flow.
2. The county pays for 100% of a standard median design, such as plain concrete or sod. If a
municipality requests decorative median, such as red brick, stamped concrete or exposed
aggregate, the local unit will pay the additional cost above the cost of a standard median.
3 Costs associated with multi -use path and/or sidewalk construction include grading, pedestrian
tunnels, pedestrian ramps and bituminous trails.
4 Right-of-way costs incurred because a municipality did not acquire the width of right-of-way
required in the county Comprehensive Plan at the time of the platting or redevelopment process,
shall be paid by the municipality. Right-of-way purchased in addition to that needed for the road
project, shall be the responsibility of the requesting agency. In locations where platting or
redevelopment has not occurred, right-of-way shall be split 45% county, 55% city. Availability of
other funding sources (federal, state, etc.) may change these percentages.
5. In the event a municipality has not acquired the required width of right-of-way during the platting
process, any retaining walls used to reduce or eliminate right of way purchases, will be the
responsibility of the municipality.
6. County Construction Costs. Includes, but not limited to: decorative street lighting, decorative
signing, railroad quiet zones, fencing, trees, shrubs, grasses, decorative poles, banners, hanging
baskets, irrigation.
Implemented: September 5, 1995 Page 3 of 6
Revised: March 9, 1999
Revised: August 25, 2015
Policy #8001
Intersection Control
The county has developed an Intersection Control Ranking System (ICRS) (Policy
#8002) which analyzes traffic volumes and accident susceptibility and severity. The
ICRS also determines whether the intersection meets traffic control signal warrants as
established in the MMUTCD.
The ICRS utilizes these factors to develop a priority list for the installation of intersection
control, including roundabout or a new traffic signal (either temporary or permanent).
The county shall determine the type of control recommended for an intersection.
Traffic Signals
The construction cost of a traffic signal includes all design and construction engineering,
and the total cost of the construction work including, but not limited to, interconnect,
lighting, and emergency vehicle pre-emption equipment.
Traffic Si nal Maintenance Costs
Maintenance for all traffic signals on county roads and county state aid highways, will be
furnished by Washington County. The county will own and maintain the control
equipment, electrical wiring, including conduit and bases, replace knocked down
equipment, and re -lamp, clean, and paint the traffic control system. Traffic signals at
intersections with trunk highways will be maintained in accordance with Minnesota
Department of Transportation policies.
The participating city/township in which the traffic signal is to be located shall provide for
the installation of an adequate electrical power supply to the service equipment or pole,
including any necessary extension of power lines at no cost to the county. The
city/township shall maintain the integral street lighting, including relamping and cleaning
of luminaries. The city/township shall pay for electrical energy to operate both the
signal system and the integral street lighting. If the traffic signal is located within more
than one city/township, the costs shall be apportioned in accordance with the
construction cost participation factor.
Flashin-g Beacons
The participation for flashing beacons shall be the same as traffic signals.
Roundabouts
The construction cost of a roundabout is split by approach leg and shall include all
components associated with that leg of approach, including the center raised median,
curb, truck apron and roadway markings.
Maintenance of Roundabouts and the responsibilities for various components shall be
determined through the use of a maintenance agreement.
Implemented: September 5, 1995 Page 4 of 6
Revised: March 9, 1999
Revised: August 25, 2015
Policy #8001
Utilization of Tax Increment Financing
The county's participation in a project where tax increment financing is utilized by a
municipality will be as follows:
A. PROJECTS NOT IN THE CURRENT CAPITAL IMPROVEMENT PROGRAM (CIP)
At the time a municipality is requested to approve the preliminary plans for a project,
the municipality must identify, by resolution, whether it intends to use tax increment
financing for any portion of the project cost. If the municipality elects to use tax
increment financing from any Economic Development District for any portion of the
project cost, municipal participation could be 100% of the total engineering and
construction cost and 100% of the right-of-way cost for any portion of the project
within that municipality. The County Board of Commissioners will review and
approve county participation, if any.
B. PROJECTS IN THE CURRENT CIP
Participation will be as set forth in this policy.
Jurisdictional Transfer (Turnbacks)
Washington County identifies candidates for jurisdictional transfer in the County
Comprehensive Plan.
The county does consider that it has an obligation to insure that a turnback does not
constitute an immediate maintenance problem for the local government.
Therefore, turnback roads should be in a condition so as to require only normal
maintenance work for a five (5) year period following turnback.
The philosophies are reflected in the following turnback policy:
A. Bituminous pavements shall be in generally good condition. If they have not been
overlaid within the previous ten years or seal coated within the previous four years,
they should be overlaid or seal coated prior to turnback.
B. Widening, curve correction, vertical curve correction would normally not be
considered as part of the county's obligation in turn backs. There may be isolated
instances where turn lanes and bypass lanes would be considered. These would
have to be justified by recent major changes in traffic generation or high accident
history.
C. It shall be possible for the local government to receive funds from the county in lieu
Implemented: September 5, 1995 Page 5 of 6
Revised: March 9, 1999
Revised: August 25, 2015
Policy #8001
of any work the county would do to put the road in turnback condition. These funds
would reflect the estimated cost of the county work.
D. The county, in taking over an existing local road, would essentially take it over in its
current condition, except that:
a. If gravel, it should be well graveled.
b. If paved, all holes should be patched.
c. Isolated drainage problems should be corrected.
d. Right-of-way must be provided for future county improvements to the roadway.
E. In regard to bridges or major drainage structures, the obligation should be the same
for county and local governments. Prior to turnback, the present 'owner" should
insure that the structures are in a good state of repair. This would include such
things as a sound pavement, tight bolts, railings sound and reasonably painted, and
erosion correction. It would not mean strengthening an under -designed structure for
current loads or enlarging for inadequate hydraulic capacity.
Variances
Any variance from this policy must be approved by the Washington County Board of
Commissioners.
Source
County Board Motion, September 5, 1995
County Board Motion, March 9, 1999
Policy #1901 renumbered to #8001
Implemented: September 5, 1995 Page 6 of 6
Revised: March 9, 1999
Revised: August 25, 2015