Duties and Functions Park and Rec Approved June 2012Duties and Functions
Scandia Park and Recreation Committee
Approved by the City Council
June 19, 2012
The Park and Recreation Committee has requested guidance from the City Council regarding
their specific functions and responsibilities in fulfilling their mission of advising the Council on
all matters relating to a park and recreation program in the city. This document will clarify the
Council's expectations.
The Park and Recreation Committee, as with all advisory committees established by the Council,
serves in an advisory capacity only. The Committee has no authority to act on its own, to expend
city funds, or to obligate the city in any way. All activities or expenditures require prior
approval by the City Council. Staff will attend Committee meetings, provide information and
assist with coordination between the Council and the Committee. The Committee exercises no
authority over staff.
The Park and Recreation committee may wish to appoint subcommittees from time to time.
Creation of subcommittees with members other than the Council -appointed committee members,
will require approval by the City Council.
The primary functions of the Park and Recreation Committee are:
Function
Role/ Responsibility
Long-range planning
Participate in developing the parks, trails, open space and
recreation element of the city's Comprehensive Plan
Participate in additional planning projects stemming from the
plan (i.e. trail planning projects)
Park development
Create master -plans for all city parks and open spaces,
subject to review and approval by the city council
Plan and execute parks development projects if approved by
the council
Capital improvement
Committee representatives participate in the capital
planning
improvements programming process
Make recommendations on expenditures from the Park
Development Fund (park dedication fees)
Review and comment on all improvements to city parks and
open spaces.
Function
Role/ Responsibility
Review of development
Review and comment on major subdivision applications for
plans
conformance with the parks plan
Make recommendations concerning dedication of land or
cash in lieu for new developments
Coordination with other
Monitor activities of other park and recreation agencies
parks agencies
(Washington County, State of Minnesota) affecting Scandia.
Make recommendations to ensure coordination and
cooperation with their plans and programs.
The secondary functions of the Park and Recreation Committee are:
Function
Role/ Responsibility
Recreation programs
Review and comment on programs developed by the
recreation coordinator
Receive and review a report from the recreation coordinator
at the end of the season, and make recommendations to the
council for any changes.
Suggest new recreation programs for consideration by the
council
Special events
Make recommendations for the city's participation in the
annual Taco Daze celebration.
Plan and execute the Vinterfest event with Council approval.
Collaborate with Gammelgarden Museum on the Scandia
Community Market.
Facility operations
Review and comment on proposed changes in operating
maintenance and use
policy or procedures as requested by the council
policies)
Recommend new policies and procedures to the Council
Annual budget
Review and comment on the draft parks budget prior to
adoption by the city council