6.g Staff Report Hiring Seasonal Program Assistants
Staff Report
Date of Meeting: November 16, 2021
To: Mayor & City Council
From: Brenda “Bee” Stignani, Office Assistant
Re: Hiring Seasonal Program Assistants
Hiring Seasonal Program Assistants: Winter Recreational Instructors, Margaret Gerty and Ellen
Krueger request authorization for staff to hire Seasonal Program Assistants for the 6-week ice-
skating classes. They would recommend hiring one assistant at the stipend rate of $20 per class,
based on enrollment. They have a pool of eligible assistants from their years of skating experience.
Instructors requested this provision to continue from the 2021 program, and staff unintentionally
omitted this detail from the approved programing in the September 21, 2021 staff report.
Issue: Should the City of Scandia hire Seasonal Program Assistants recommended by Gerty or
Krueger for the 2021-2022 Winter Program season, if enrollment exceeds 15 students?
Proposal Details: Students enrolled in the Learn to Skate Beginner, Advanced or Hockey Skills class
pay $65 for 30 minutes of direct instruction and up to 60 minutes of supervised practice time.
These three classes run concurrently beginning January 5, 2022. Each class has a minimum of 5
students and maximum of 20. At minimum enrollment, one instructor is dedicated to providing
instruction while the second instructor is divided between supervising practice and assisting in
instruction as appropriate. Gerty and Krueger request hiring up to 4 assistants for enrollment of 16-
60 students, to provide adequate staff during supervised practice.
Gerty and Krueger are compensated $26/student registration for this 6-week program. The city
retains $13 per registration to offset administrative expenses. Gerty and Krueger request that the
city hire one additional assistant per 10-15 registrations at the stipend rate of $20 per class for a
total of $120 for all 6 weeks.
Enrollment in 2021 Learn to Skate Beginner and Advanced classes totaled 11, parents were required
to provide their own transportation. Enrollment in 2020 Learn to Skate Beginner and Advanced
classes totaled 29 with bus service available. Hockey Skills is a new component added in 2022. Bus
transportation is again available to Scandia Elementary School students. Staff has been contacted
by Scandia residents with elementary students in other schools who anticipate participating in the
new Hockey Skills class.
$ Retained by City Expense 1 Assistant Expense 2 Assistants Expense 3 Assistants Expense 4 Assistants
16 Students $208 $120 - - -
20 Students $260 - $240 - -
25 Students $325 - $260 - -
30 Students $390 - - $360 -
35 Students $455 - - $360 -
40 Students $520 - - - $480
45 Students $585 - - - $480
50 Students $650 - - - $480
55 Students $715 - - - $480
60 Students $780 - - - $480
Fiscal Impact: All or most of the stipend amounts will be collected from the participants in their
registration fees.
Options:
1. Authorize staff to hire up to 4 Seasonal Program Assistants, based on class enrollment,
at the stipend payment amount of $20/class where individual names will be reported to
City Council prior to stipend payments.
2. Approve hiring a different number of Seasonal Program Assistants or a different rate of
pay.
3. Do not hire Seasonal Program Assistants employees.
Recommendation:
Option 1