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4.a Staff Report - discussion on 2016 street patching programrr� c SCANDIA Staff Report Date of Meeting: April 6, 2016 To: City Council From: Dave Williams, Public Works Re: 2016 Contractual Services Budget Revision Background: Last year, staff solicited bids for bituminous patching in order to obtain better competitive prices. The projects include removal of existing bituminous and poor sub soil. New aggregate and bituminous was placed. Large patches were contracted out. City staff performed the smaller repairs. Issue: Due to deferred maintenance, Old Marine Trail has deteriorated where patching is becoming useless. Patching areas with the equipment just creates more deterioration. The road has become a safety issue for motorist. City staff and the City Engineer have determined the best course of action at this point is an overlay. This would assist to prolong the life of the road until reconstruction in 2018. Approximately 2,550 feet of roadway would be repaired. The overlay would consist of covering the road 2 inches thick with aggregate. Then, covering the aggregate with 1 1/2 inches thick of bituminous. This would cover the entire road surface. There are other planned repairs on Meadowbrook, Oakhill, and 220th St. area. Fiscal Impact: The 2016 budget has $330,000 for contractual services. The budget needs to be revised in order to accommodate the necessity to save our roads. The following shows the recommendation for revising the approved 2016 Contractual Services Budget. Original Budget Revised Budget $ 50,000 Road Patching $105,000 $ 20,000 Culvert Repair $ 20,000 $175,000 Seal Coating $155,000 $ 25,000 Dust Control $ 21,500 $ 4,000 Sweeping $ 4,000 $ 15,000 Trees $ 7,500 $ 41,000 Misc./ Pilar $ 17,000 $330,000 Recommendation: $330,000 Due to the deferred maintenance and the excessive amount of road deterioration, city staff and the city engineer feel the only option is to revise the current 2016 Contractual Services Budget. Doing so will enable the City of Scandia to provide the much needed repairs for Old Marine Trail and other designated roads. Allocations in other areas of the budget were revised so as to allocate funds for road repair. 2201n 54 x 8=432 62 x 17=1,054 50 x 22=1,100 42 x 23=966 32 x] 1=352 47x 11=517 4,421 Peabody 43 x 14=602 22 x 6= 132 734 Oakhill 42 x 13=546 48 x 1 1=528 1,074 Meadowbrook 55 x 13=715 199tn 65 x 42 = 2730 4,421 734 1.) 9,674/9 = ( 1075 sq yd ) 7.85 = $8,438 Removal 1,074 715 2.) ( 9,674 x 5 x 1 10 / 18,000) 31.17 Aggregate 2,730 = 9,214 x 1.1 = $10,135 9,674 3.) (9,674 x 3 x 115 / 18,000) 102.67 Bituminous =19,037 x l . l = $20,941 $8,438 ----------------------------------------------------------------------------- $10,135 1.) (58,650 x 2 x 1 10) / 18,000) 31.17 $43275 20,941 = 22,344 x 1.1 = $24,578 24578 $39,514 $67,853 2.) (58,650 x 1.5 x 115 / 18,000 ) 70.0 = 39,345 x ].I = $43,275 Total $67,853 + $39514 = $107,367 � ' CD S 2 \ G) \ ƒ ) !);:,mi. \ .._.2\}( .� - : « � w: .� . ■; - .