4.a Staff Report - discussion on 2016 street patching programrr� c
SCANDIA
Staff Report
Date of Meeting: April 6, 2016
To: City Council
From: Dave Williams, Public Works
Re: 2016 Contractual Services Budget Revision
Background:
Last year, staff solicited bids for bituminous patching in order to obtain better competitive
prices. The projects include removal of existing bituminous and poor sub soil. New
aggregate and bituminous was placed. Large patches were contracted out. City staff
performed the smaller repairs.
Issue:
Due to deferred maintenance, Old Marine Trail has deteriorated where patching is
becoming useless. Patching areas with the equipment just creates more deterioration. The
road has become a safety issue for motorist. City staff and the City Engineer have
determined the best course of action at this point is an overlay. This would assist to prolong
the life of the road until reconstruction in 2018. Approximately 2,550 feet of roadway would
be repaired. The overlay would consist of covering the road 2 inches thick with aggregate.
Then, covering the aggregate with 1 1/2 inches thick of bituminous. This would cover the
entire road surface. There are other planned repairs on Meadowbrook, Oakhill, and 220th St.
area.
Fiscal Impact:
The 2016 budget has $330,000 for contractual services. The budget needs to be revised in
order to accommodate the necessity to save our roads. The following shows the
recommendation for revising the approved 2016 Contractual Services Budget.
Original Budget
Revised Budget
$ 50,000
Road Patching
$105,000
$ 20,000
Culvert Repair
$ 20,000
$175,000
Seal Coating
$155,000
$ 25,000
Dust Control
$ 21,500
$ 4,000
Sweeping
$ 4,000
$ 15,000
Trees
$ 7,500
$ 41,000
Misc./ Pilar
$ 17,000
$330,000
Recommendation:
$330,000
Due to the deferred maintenance and the excessive amount of road deterioration, city staff
and the city engineer feel the only option is to revise the current 2016 Contractual Services
Budget. Doing so will enable the City of Scandia to provide the much needed repairs for Old
Marine Trail and other designated roads. Allocations in other areas of the budget were
revised so as to allocate funds for road repair.
2201n
54 x 8=432
62 x 17=1,054
50 x 22=1,100
42 x 23=966
32 x] 1=352
47x 11=517
4,421
Peabody
43 x 14=602
22 x 6= 132
734
Oakhill
42 x 13=546
48 x 1 1=528
1,074
Meadowbrook
55 x 13=715
199tn
65 x 42 = 2730
4,421
734 1.) 9,674/9 = ( 1075 sq yd ) 7.85 = $8,438 Removal
1,074
715 2.) ( 9,674 x 5 x 1 10 / 18,000) 31.17 Aggregate
2,730 = 9,214 x 1.1 = $10,135
9,674
3.) (9,674 x 3 x 115 / 18,000) 102.67 Bituminous
=19,037 x l . l = $20,941
$8,438 -----------------------------------------------------------------------------
$10,135 1.) (58,650 x 2 x 1 10) / 18,000) 31.17 $43275
20,941 = 22,344 x 1.1 = $24,578 24578
$39,514 $67,853
2.) (58,650 x 1.5 x 115 / 18,000 ) 70.0
= 39,345 x ].I = $43,275
Total $67,853 + $39514 = $107,367
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