6. Council chamber audio proposalr N
SCA DIA
Staff Report
Date of Meeting: April 6, 2016
To: City Council
From: Neil Soltis, City Administrator
Re: Council Chambers Audio System
Background: The 2016 budget for the Council includes $8,000 for the purchase of an audio system for
the Council Chambers. A quote was solicited from Alpha Video, the company that has provided similar
equipment to the other communities that are a part of the Lakes Areas Cable Commission. Alpha Video
has submitted a proposal at a total cost of $8,750. Previously Council member Hegland solicited quote
from EMI audio ($9,475) and Compuview ($12,612).
Issue: Will the equipment proposed by alpha Video meet the needs of the City? What is the source of
the additional funds required for the proposal and to extend electricity to the proposed location?
Details:
Alpha Video proposes to provide and install an 8 Space Wall mounted rack in the rear council chamber
storage closet. Exact location in storage closet will be provided by City of Scandia. Duplex power will also
be provided at that location by City of Scandia. The wall mounted rack will house an Audio DSP, and a 2
Channel Audio Amplifier.
Alpha Video will provide and install 4 (four) 8" ceiling mounted speakers. These speakers will provide
sound reinforcement to visiting audiences.
Alpha Video will provide and install custom wall plates for the 12 (twelve) audio sources which include 8
lapel microphones (1 at each of the council table sitting positions), 2 (two) 18" goosenecks, (one at each
side table), 1 (one) 18" gooseneck at the podium and 1 (one) PC Audio Input. Control of the audio
system will be from user interface mounted to the wall. Location will be determined by City of Scandia.
Options:
1. Request a revised quotation based on changes to the equipment
2. Add the proposal as submitted to the April Council meeting
3. Decide not to move forward with the project
Recommendation: Option 2
7690 Golden Triangle Dr. 952.896.9898 info@alphavideosports.com
Eden Prairie, MN 55434 800.388.0008 www.alphavideosports.com
WalpolaV IdN+Ro
Introduction
Alpha Video and Audio Inc. is pleased to present this proposal for the Council Chamber
Audio Install. This statement of work document outlines the equipment and services that
Alpha Video will deliver and the responsibilities of City of Scandia for a successful
implementation.
System 1 Description
Alpha Video will provide and install 8 Space Wall mounted rack in the rear council chamber
storage closet. Exact location in storage closet will be provided by City of Scandia. Duplex
power will also be provided at that location by City of Scandia. The wall mounted rack will
house an Audio DSP, and a 2 Channel Audio Amplifier. Alpha Video will provide and install
quantity 4 (four) 8" ceiling mounted speakers. These speakers will provide sound
reinforcement to visiting audiences.
Alpha Video will provide and install custom wall plates for the 12 (twelve) audio sources
which include 8 lapels at the council member sitting positions. 2 (two) 18" goosenecks, one
at each side table, 1 (one) 18" gooseneck at the podium and 1 (one) PC Audio Input. Control
of the audio system will be from user interface mounted to the wall. Location will be
determined by City of Scandia.
Additional Installation Information or Reauirements
This proposal assumes that all existing equipment required for the functionality of the system
is in proper operating condition and without defect. If any of the required existing equipment
is not in proper operating condition, a change order may be required for the functionality
outlined in this proposal. This proposal also assumes that work can be carried out
continuously throughout the day with limited to no interruptions. If daily interruptions do occur
during on site work, change orders may be required based on installation inefficiencies
related to these interruptions.
Standards of Integration
General
• System and components will be installed in a neat and professional manner.
• All equipment will be new and blemish free unless otherwise noted in this
document.
• Any above ceiling components shall be installed with trim rings and/or grommets
when necessary.
• All rack equipment will be installed using proper manufacture supplied mounting
hardware.
• All rack blank spaces will be filled with either a blank or vent panel depending on
need.
• All racks will have proper ventilation to prevent heat buildup and increase
equipment life expectance.
Wiring and Cables
• All rack cabling will be bundled neatly with cable ties or hook & loop depending
on requirements.
• Low and high voltage cabling will be separated in according with NFPA 70
(National Electric Code) 2014 specifications.
• All cabling in conduit will comply with the conduit fill specifications in NFPA 70
(National Electric Code) 2014.
• Proper strain relief at connections and joints will be used.
• Sufficient service loops shall be provided for all above ceiling elements, above
racks, in racks or in cable trays so that components may be minimally moved or
serviced without cable strain.
• All connectors are sized to fit the specific cabling and are installed in accordance
with manufacture specifications.
• All permanently installed cabling will be labeled with permanent CAD generated
labels.
Installer Testing and Adjustments
• Proper grounding will be verified on all equipment.
• Video displays shall be properly aligned and free from distortion.
• Cabling and loudspeakers shall be tested for proper polarity.
• Audio shall be free of distortion, hums, buzzes or pops.
• Loudspeaker systems shall be tested and equalized to provide uniform frequency
response.
• Control system program shall be tested for proper system operation and shall be
free of glitches. Any issues will be brought to the attention of the programmer for
correction.
Training
Alpha Video will provide up to ... hours of system training to no more than three key users on
basic system operation and troubleshooting. The training will be provided once the system is
fully functional and will be continuous during one day unless otherwise noted above.
Documentation
Alpha Video will provide shop drawings that reflect the final system design. Upon project
completion, a full set of "D" size as -built drawings will be provided, which will include
components of the video, audio and control systems and any architectural documentation
used during the installation. Those drawings will become property of City of Scandia upon
receipt of final payment for this project.
Project Management
Alpha Video will appoint a project manager that will be the main point of contact for City of
Scandia regarding this project. The project manager will manage the installation timeline and
coordinate work with any additional trades involved in this installation.
Installation can only begin when the project manager has been notified that construction
progress has reached a point that electronic equipment can be installed in a secure and
clean job site.
Change Requests
When the scope of work is agreed upon, any changes to that scope must be requested as a
change order. Change requests shall be submitted in written form so that both parties fully
understand the request. Any costs resulting from change orders shall be the responsibility of
City of Scandia.
M
System Warranty and Support
Alpha Video offers a standard 90-day warranty on all systems installations. During the 90
days, Alpha Video will facilitate system service, phone support or repair at no charge for
labor, travel, and/or shipping on any Alpha Video installed system or component. All system
hardware is covered under the terms and conditions of each manufacturer's warranty. Alpha
Video, at its option, may repair or replace any product or part of the products, which proves
defective because of failure, under normal use, for the length of the 90-day warranty period.
An optional extension for a full 1-year support agreement is available for purchase during the
90 day warranty period.
Phone support is available Monday through Friday during regular business hours of 8:00
a.m. to 5:00 p.m. Alpha Video's office number is 952-896-9898. Calls will be returned within
a four-hour period. If the issue cannot be rectified over the phone a technician will be on site
within 24 — 48 hours. Alpha Video will not be open on various holidays that occur during a
Monday - Friday work week. City of Scandia agrees that prompt and full access to the
system will be granted to Alpha Video at any time Alpha Video is on -site to service the
system.
Products not provided by Alpha Video but included in this installation will not be covered by
this warranty. Alpha Video is not responsible for any failure of equipment that is connected to
or caused by Client furnished equipment. The warranty coverage will commence on date the
Certificate of Completion form is signed by both Alpha Video and City of Scandia. Service
issues after the 90-day period will be handled as time, materials and travel, plus fees
associated with such work unless a warranty extension has been purchased. This warranty
does not cover system misuse, reconfiguration or negligence on the part of City of Scandia.
Client Responsibilities
This statement of work indicates the responsibilities of Alpha Video and Audio Inc. As in any
system installation, this project contains a number of customer responsibilities. They include,
but are not limited to:
• Any High Voltage AC necessary
• Any necessary conduits, back boxes, or structural supports for mounted
equipment
• One key point of contact for control system design verification
• Owner furnished equipment described above (PC, PC monitor, laptops, etc.)
• Provide access to the job site during normal business hours (7am to 5pm M-F)
• Coordination with Client staff for training times
• Disposal of existing equipment, cabling, and racks
• [Additional if required]
Client Sign -Off
As an appointed representative of City of Scandia, I hereby agree with and approve the
above statement of work including all outlined Client Responsibilities. A purchase order for
this project, in verbal or written form indicates acceptance of this statement of work.
Date:
Company:
Name:
Signature:
Walphavideo
7690 Golden Triangle Drive, Eden Prairie, MN 55344
Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com
Quotation
Date Quote # Cust #
03/14/16 AAAQ33674
We are an equal opportunity employer
Prepared For:
Sales Representative:
Neil Soltis
Phone: (651)433-2274
Mike Pouh
City of Scandia
Fax:
Sales Executive
14727 209th St. N.
cand
Scandia, MN 55073
Terms: NET 30
952-841-3365
Ship via: Best Way
mike.pouh@alphavideo.com
ID #
Item
Description
Qty
Unit Price
Ext. Price
1
MX185
Shure Condenser Lavalier with 4' (1.2m) (Cardioid)
8
$180.00
$1,440.00
2
MX418D/C
Shure 18" Desktop Gooseneck Condenser Microphone, Attached
3
$245.00
$735.00
10' XLR Cable, Logic Functions, Programmable Switch and LED
Indicator, Attached Desktop Base
3
MK 415
Whirlwind Accusonic+2 XLR Male to XLR Female Microphone
3
$20.00
$60.00
Cable [15' (4.57 m)]
4
MK 425
Whirlwind Accusonic+2 XLR Male to XLR Female Microphone
1
$25.00
$25.00
Cable [25' (7.62 m)]
5
PODDI
Whirlwind podDl - Personal Audio Interface
1
$60.00
$60.00
6
TesiraFORTE AVB Al
Biamp TesiraFORTE DSP fixed 1/0 server with 12 analog inputs, 8
1
$1,760.00
$1,760.00
analog
outputs, 8 channels configurable USB audio and 128 x 128
channels of
AVB
7
Tesira TEC-Is
Biamp TEC-1s Tesira PoE Ethernet Control surface mount
1
$370.00
$370.00
8
F.01U.120.173
EV PA2400T Dual Channel Class AB Commercial Power Amplifier,
1
$665.00
$665.00
2 x 430 watts at 4 ohms, 2 x 400 watts at 70V/100, 70.100V or Low
Impedance Operation, Compact 2RU Chassis, 110/120 vac
operation
9
F.01U.117.606
EV EVID C8.21-P8 " coaxial speaker with horn loaded Ti coated
2
$235.00
$470.00
tweeter - complete with LOW PROFILE back can enclosure, tile
rails, and mounting ring - for 70v/100v or 8-ohm operation. Taps at
30, 15, 7.5, 3.75, and 1.88 watts (pair)
10
EWR-8-22
Middle Atlantic 8 space (14") econo sectional wall rack, fits 20"
1
$270.00
$270.00
deep equip., black finish
11
PD-915R
Middle Atlantic 9 outlet, single 15 amp circuit, surge/spike
1
$85.00
$85.00
protected rackmount power distribution w/9' cord, black powdercoat
finish
12
ALP004-160225PB-1
RCI Custom Wallplate
4
$35.00
$140.00
13
ALP004-160225PB-2
RCI Custom Wallplate
2
$35.00
$70.00
14
ALP004-160225PB-3
RCI Custom Wallplate
1
$25.00
$25.00
15
ALP004-160225PB-4
RCI Custom Wallplate
1
$40.00
$40.00
SubTotal
$6,215.00
16
INTEGRATION LABOR
Alpha Video Integration Labor
1
$2,065.00
$2,065.00
17
MATERIALS
Alpha Video Integration Materials
1
$495.00
$495.00
03/14/16
CONFIDENTIAL
Page 1 of 2
�alphavideo
7690 Golden Triangle Drive, Eden Prairie, MN 55344
Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com
ID # Item
Description
Page 2 of 2
Quotation
Date I Quote # Cust #
03/14/16 1 AAAQ33674
We are an equal opportunity employer
Qty Unit Price Ext. Price
Shipping charges are not included and will be billed at actual cost. Sub Total $8,775.00
Sales tax is not included and will be billed at actual. Sales Tax $0.00
Shipping $0.00
Total $8,775.00
Accepted by: Date: PO:
All information contained within this quote is valid for the next 30 days. Thereafter, all prices and applicable charges are subject to change.
MINIMUM 15% RESTOCKING FEE WITH ORIGINAL PACKAGING.
03/14/16 CONFIDENTIAL Page 2 of 2
4719 42nd AVE N
Robbinsdale, MN 55422
www.EMIAudio.com
612-789-2496 Phone
612-789-2873 Fax
re
� Customer#: 17493 }
CITY OF SCANDIA 651-433-2274 Phone
651-433.5112 Fax
14727 209TH STREET N
Scandia, MN 55073
Salesman: Jim Olson Jim.O@EMIAudio.com
Status: Quote
Quote #: g2778
Quote To: Tue 11/17/2015 9:OOAM
Operator: JIM OLSON
This proposal includes a 12 person wired conference system. The Shure 5905 central unit is the system controller that controls
and supplies power to the chairman/delegate/interpreter. All units are connected to the DCS-Lan in daisy chains using standard
Cat 5e cables. The DC 590P conference units can be configured as Chair, Delegate, or Interpreter so a single model system is all
that is needed. The proposal includes 12 40 cm gooseneck microphones that offer superior quality. This proposal also includes a
rough estimate for Cat 5 & other miscellaneous cables, as well as a rough estimate for installation. More cables and installation
might be necessary.
Qty
I Key Items
Each
Price
1
CU 5905 SHURE CU 5905 CENTRAL UNIT
$1,692.00
$1,692.00
12
DC 5980P SHURE DC 5980P PORTABLE DISCUSSION UNIT
$338.00
$4,056.00
12
GM 5923 SHURE GM 5923 GOOSENECK MICROPHONE
$152.00
$1,824.00
1
EC 6001-10 SHURE EC 6001-10 10M CAT 5 CABLE
$49.00
$49.00
12
EC 6001-5 SHURE EC 6001-5 5M CAT 5 CABLE
$32.00
$384.00
ESTIMATE
I
MS MISC HARDWARE, CABLES, CONNECT
$150.00
$150.00
ESTIMATE
1
LEMIAUDIO LABOR EMI AUDIO
$1,320.00
$1,320.00
Begin at: Tue 11/17/2015 9:00:00AM
ESTIMATE INSTALLATION/PROGRAMMINGrrRAINING
Quote valid for 90 days
Quote
Quote valid for 90 days
Signature:
CITY OF SCANDIA
Sales:
$9,475.00
Subtotal:
$9,475.00
SIHENNIMPLS EXEMPT:
$0.00
Total:
$9,475.00
Paid:
$0.00
Project Total:
$9,475.00
Modification # 6
Printed On Tue 11/17/2015 3:40:36PM Software by Point -of -Rental Software www point -of -rental corn Conlrac4Params rpt (4)
F"Aceffiomew
AUDIO VIDEO SOLUTIONS & SUPPORT
Proposal for
City of Scandia
14727 209th Street N
Scandia MN 55073
Audio System
1410 Energy Park Dr., Suite 16; St. Paul, MN 55108
P:651.647.4354 1 P: 800.448.8439 1 F:651.647.4459
COMP View
1410 Energy Park Drive
Suite 16
St. Paul, MN 55108
The Source For Presentatlon Solutions 651-647-4354
800-448-8439
Project Number: MN6118 651-647-4459 fax
Account Executive: Dave Ewing www.compview.com
Date: 12/3115 Registered and Bonded
Oregon CCB #134110
Washington COMPVI*015DT
California C-7 #778555
Minnesota License # CC01101
Scope of Work [Attachment " l — City of SCandia
Following is a scope of work that includes the project features and design requirements as stipulated in
our Project Definition Meeting. It is the client's responsibility, or their authorized representative, to review
the following information for accuracy and make any necessary changes prior to signing the document.
City of Scandia has requested a proposal to add audio system in the city call room. The audio system will
have a wired gooseneck microphone at each council member location and also wired microphone for
each side table. The podium will have a wireless mic pod for citizens to be heard. The system will have 6
ceiling speakers.
BOM B: Optional
Bill of Materials B is to add Commercial 70" displays mounted on each side wall, with digital HDMI and
VGA connection at the Dias.
limitations and EXCIUSlonS
1. Client shall be responsible for dedicated electrical A/C power and conduits (as required) to all
specified locations. All A/V conduits shall be dedicated for Comp View wiring and of adequate size.
2. Client shall be responsible for all LAN and CCTV cable and connections.
3. Client shall be responsible for modifications to ceilings, walls, finish work and custom paint finishes (if
required).
4. Client and Comp View shall agree upon project schedule. Client shall provide access to facility,
furniture and owner furnished equipment (O.F.E.) in accordance with that schedule.
5. Unless otherwise specified in this document, customer shall supply all computer equipment.
Including but not limited to: desktop computers, laptops, and network hardware.
6. Equipment and labor prices are estimated based on the project detailed in this signed document. Any
changes or additions to the project shall affect the cost.
Client Authorization
I. , acting as a representative of, agree that the information contained
in this scope of work is accurate, and represents intent and detail for, goods and/or services provided as
referenced to this document.
F:\SHARED\System Integration\System Projects\Minnesota\_Projects\MN6118 City of Scandia - Audio
System\SCOPE 2.2.docx
Client Representative Date
F:\SHARED\System Integration\System Projects\Minnesota\ Projects\MN6118 City of Scandia - Audio
System\SCOPE 2.2.docx Rev #6
P Compffl®w
1410 Energy Park Dr, Suite 16; St Paul, MN 55108
P: 651 647 4354 1 P: 800 446 8439 1 F:651 647 4459
www compview oom
Registered and Bonded
Oregon LTD Energy
#34-514CLE California C-7
#778555
Oregon CCB
#134110 txeh Business
#20050106
Mrnnesom ouvnt-m
#102248 Idaho Electrical
#32414
Minnesota Contractor
TS02057 Idaho Contractor
#16075
Washington Electrical
#COMPVV1961CD Montana Contractor
#15297e
Washington Contractor
#COMPVI'015DT Nevada Contractor
#71540
Wyoming Contractor
#LV-G-19651
Project Number:
MN6110
Account Executive:
Dave Ewing
Date:
11202015
BIII of Materials A:City of Scandia
Project Title:
Audio System
Title of System:
MAT A
Client Information
Name:
Bob Hegland
Company:
City of Scandia
Address:
14727 209th Street N
Address:
City/State/Zip: Scandia MN 55073
Kam
0tv Total
r Roam
Manufacturer
Model A
Description
Price Each
Price Total
1.00
$
2o0
1
1
6i Amp
TeslraFORTE-AL
DSPI"d ub smar 12 x8
s 1,B94,00
$ 1,59400
300
3
3
Extron
42-141-03
Fiat field speakers (paIr)
5 326.DO
$ 979-00
400
1
1
4ab Gruppen
990691111
120 watt ai 70 voli or am lifer
$ 364.DO
S 364-00
5.00
7
7
Shure
MX418/C
I wired goottersick with shock mounl and mute
$ 206.00
$ 1.442,00
6.00
2
2
Shure
MX415LD/C
15' Tabletop wired cardiod micro one
$ 271.00
S 542.00
7.00
1
1
Revo
05 TBLMICEX-OM-11
Table top tedlem microorla
$ 272-DO
$ 272.00
8.00
1
1
€xtron
SD-1468-03
6 button RS-232 wall plate controller
$ 645.00
5 645.00
9-00
1
1
Middle Ailamtc
U2
Rack Shaft
S 40 DO
$ 40.00
10.OD
_
1
1
M1 ale Atlantic
PD-915R -
Rack mount powersu t
$ 7.5,00
$ 75.00
11-00
3
3
Middle Atlantic
VT1
1SP PERFORATED VENT PANEL
$ 10.DO
S 30.00
1200
2
2
Middle Atlantic
VT2
28P PERFORATED VENT PANEL
$ 12.00
S 24.00
13.00
1
1
Middle Atlantic
131-1
1SP FLANGED ALUM ANOD BLA
$ 12.00
S 12.00
14.00
1
1
Middle Atlantic
BL2
2SP FLANGED ALUM ANDD BLA
$ 14.00
5 14:00
15-00
1
1
Middle Atlantic
D3
3SP ANO0t7_ED DRAWER
$ 14,00
_
$ 120.DD
16-00
1
1
Middle Atlantic
FO-21
21 space }rant door
$ 115-00
S 115.D0
1700
1
1
Middle Atlantic
ERK-2120 1215P200STANOALONERACK
S 362.OD
$ 352.p0
18. OD
1
1
Middle Atlantic
CBS-ERK-20
Caster base
$ 115.00
$ 115,00
100.00
1
1
CVI
CNA
Cabliin , Connectors and Installation Materials
$ 493.00
$ 493.DO
SUMMARY
EACH
TOTAL
Equipment
S 6.844.01)
Parts & Materials
$ 49300
EQUIPMENT & SHIPPING TOTAL
S 7.337.00
INTEGRATION SERVICES TOTAL
$ 6,275.00
SYSTEM SUB -TOTAL W/O TAX
$ 12,612.00
SALES TAX a
S
SYSTEM TOTAL
$ -
$ 12,612.00
Prepared by CompView
Confidential
12/42015
CQmpfflew
1410 Energy Park Dr, Suite 16; SI Paul, MN 55108
P: 651 647.4354 1 P: 800.440 8439 1 F:651.647.4459
www.compvlew com
Regi,red and Bonded
Oregon LTD Energy
:34514CLE
CaBomfa C-7
M8555
Oregon CCB
134110
Ubh Buahleea
0200MI08
Mnne4ota Bushes
0102248
Idaho Ebcbical
032414
ervmraa Cmmb w'
T802057
Idaho Conbacbr
016075
Weiihhgbn Ebcbiel
/COMPM961co
Montane Conbeotor
0152978
Weehingbn Conb r
/COMPVI"MT
Nevada Conhecbr
971540
Wyoming Conbecbr
/LV-G-19651
Project Number.
MN6118
Account Executive:
Dave Ewing
Date:
1 ira0r2015
Bill of Materials B:City of Scandia
Project Title:
Audio System
Title of System:
MAT B
Client Information
Name:
Bob Hegland
Company:
City of Scandia
Address:
14727 209th Street N
Address:
City/State/Zip:
Scandia MN 55073
Item
gtvTotal
City per Room
Manufacturer
Modell
Description
Price Each
Price ToUt
100
3
$
200
2 _
2
NEC
E705
70"Commercial LOD 3 wamanty
$ 211*00
$ 5 82o 00
300
2
2
Chief
LTA1U
Univarsal well mount ve€h till
5 158.00
$ 316.00
4.00
1
1
Allcna
AT-VS-TX-WP
Dual Dan FP Mth HDMUVGA.
3 329.00
$ 32900
500
1
1
Allcna
AT•HOVS•RX
Cat 5 re1 ewr
$ 359.00
$ 359.00
6.00
3
3
C20
42500
15' .FiDMI cable
5 5.00
S 1500
7.00
1
1
C2G
56784
12' HOW cable
$ 9.00
$ 9 00
B-00
1
1
C20
50227
12' VGA with audio
5 23.00
$ 23-00
9-00
1
1
Ex Von
6o-997.04
11 x 2 HDMi DA
5 450. DO
$ 450.00
10,00
1
1
E1dron
60-1271.13
DTP How 230 Receiver
$ 306.00
9 306.00
1.00
11
1
Exlron
60-7271.42
DTP HOW 230 Transmitter
1 5 306.00
1 $ 306.00
100-00 1
1
1 1
ICsA
lCabling,Conneclofs and InsWalion Materials
I S 703.D0
I $ 703-W
SUMMARY
EACH
TOTAL
Equipment
5 7.933.00
Parts & Materials
5 70300
EQUI PME.NT & SHIPPING TOTAL_
S 8,636.00
INTEGRATION SERVICES TOTAL
$ 2.662.00
SYSTEM SUB -TOTAL W/O TAX
; 11,288.00
SALES TAX
g
SYSTEM TOTAL
$
Is 11,288.OD
Prepared by Comp View
Confidential
12/4/2015