2.b Bolton & Menk Submittal_City of Scandia_Parks, Recreation, and Open Space Master Plan111 Washington Ave South, Suite 650 | Minneapolis, MN 55401
P: 612-416-0220 | F: 612-416-0222 | Bolton-Menk.com
Contact:
Madeline Dahlheimer, PLA
763-234-7809
Madeline.Dahlheimer@bolton-menk.com
Parks, Recreation, and Open Space Master Plan
City of Scandia | January 28, 2022
PROPOSAL
111 Washington Ave South
Suite 650
Minneapolis, MN 55401
P: 612-416-0220
F: 612-416-0222
Bolton-Menk.com
Bolton & Menk is an equal opportunity employer.
January 28, 2022
City of Scandia
14727 209th Street North
Scandia, MN 55073
mail@ci.scandia.mn.us
RE: Proposal for Parks, Recreation, and Open Space Master Plan
Dear Selection Committee:
Quality parks, recreation, and open space resources are of immeasurable importance to the vibrancy of communities.
Planning for the development, implementation, and management of these assets requires a thoughtful approach
that balances needs assessment, community desires and projections, and funding opportunities. Bolton & Menk
understands your priorities and will work hard to effectively engage stakeholders, identify the city’s near-term and
long-range needs, and develop a clear vision for the future. We believe you will find outstanding value in our approach
to your project for the following reasons:
A Dynamic and Implementable Plan—Parks, open spaces, and recreation systems are dynamic. They
are influenced by evolving trends in park usage, demographic shifts in communities, and ever tightening budget
restraints. A good park, recreation, and open space plan takes all these things into account and provides a long-term,
sustainable road map for a viable system. We will identify discrepancies in the existing system, evaluate community
needs, and use that information to create an environmentally and fiscally sustainable plan for the future.
A Trusted and Collaborative Partner—From recent street improvement projects to community facility
upgrades and comprehensive planning, we’re a proven partner to the City of Scandia. Our team is committed to
serving Scandia and finding the best approach to creating a strategic plan for the community’s parks, open spaces,
and recreation facilities. You can count on us to operate as an extension of city staff, representing the best interests
of both staff and the community. We’re familiar with the high expectations you have for your consultants, and that
familiarity will give us a head start on providing a timely, cost-efficient, and functional final product.
A Demonstrated Effectiveness in Public Engagement—A successful project is one that reflects
the vision and priorities of the people who use them most often. Our team is dedicated to weaving stakeholder
engagement into the planning process to ensure we are keeping our eye on the target. We understand the importance
of listening, remaining flexible, and facilitating discussions to identify the “why” behind a specific opinion or viewpoint.
We are confident we can successfully guide Scandia stakeholders through the planning process toward a master plan
that will reflect the needs of the community and enhance the city’s recreation infrastructure.
In continued service to the City of Scandia, we are excited at the opportunity to complete the Parks, Recreation, and
Open Space Master Plan project. I will personally serve as your lead client contact and project manager. Please
contact me at 763-234-7809 or Madeline.Dahlheimer@bolton-menk.com if you have any questions regarding our
proposal.
Respectfully submitted,
Bolton & Menk, Inc.
Madeline Dahlheimer, PLA
Project Manager
TABLEOFCONTENTS
01 Project Understanding
02 Project Approach and Scope of Work
08 Project Experience
15 Project Team
18 Fee
A1 Insurance Certificate
The City of Scandia has a unique parks, recreation, and open space network with a combination of local
and regional resources available to the community. The village center includes a high concentration of
parks and recreation facilities along with a charming economic center celebrating the city’s Scandinavian
ties. Rural residential areas and lake shore homes extend from this historic village center. The
community’s rich history, natural resources, many lakes, proximity to the St. Croix River, and small town
character contribute to its quality of life.
Parks, Recreation, and Open Space Master Plan | City of Scandia
PROJECT UNDERSTANDING
1ProjectUnderstanding
As the community continues to grow and evolve, it
is vital that development and management of the
parks, recreation, and open space keeps pace with the
needs and values of the community. Scandia’s “green”
infrastructure is a true asset to be celebrated and
strengthened through thoughtful planning and strategic
improvements.
Through this master planning process, it will be
important to identify additions or improvements to the
recreation infrastructure that are appropriately scaled
to the community and available resources at the city.
Parks are one of several improvement priorities in the
community and implementation phasing will need to be
balanced with other infrastructure needs. Identifying
funding strategies will assist with initial implementation
and capital improvements. Additionally, an understanding
of life cycle costs and ongoing operations needs will be
necessary to maintain a high-quality parks, recreation,
and open space system into the future.
Through our work with the city on the 2040
comprehensive plan update, we were able to explore
the community’s goals and objectives for the park and
trail systems as well as gain a strong understanding of
planned development throughout the city. This master
planning process will build on those efforts, diving deeper
into desired improvements in the park, recreation, and
open space resources and strategies to realize them.
Bolton & Menk understands Scandia's desire to create
a long-term plan that outlines the necessary actions
to create a sustainable future for parks, open spaces,
and recreational amenities. We have implemented and
constructed a multitude of park and recreation projects,
and our success lies in the ability to understand and
guide throughout the planning process to lead to creative,
sustainable projects. To us, sustainability is not just a
green solution, but rather, a comprehensive strategy
that ensures environmental, economic, social, equitable,
and political vitality over the long term. Each of these is
critically important with respect to parks and recreation
planning at a community-wide scale.
PEDESTRIAN AND BICYCLE CONNECTIONS
We recognize the city’s partnership with Washington County on
the on-road trails throughout the community and are aware of upcoming planning efforts focusing on
multimodal needs and connections. Although this connectivity is being studied under a different scope
of work, our design team will take any findings into consideration as part of the Parks, Recreation, and
Open Space Master Plan.
AREA PROFILE (40 SQUARE MILES / 4,175 POPULATION)PARKS, RECREATION, AND OPEN SPACE RESOURCES
1,617
10%
3%
21%
64%
92%
94%
TOTAL HOUSEHOLDS (2020) Esri US Demographics
RENTERS (2014-2018) American Census Survey
MINORITY POPULATION (2020) Esri US Demographics
HOUSEHOLDS WITH DISABILITY (2014-2018) American Census Survey
WHITE COLLAR JOBS Esri US Demographics
HAVE A SMART PHONE Esri US Demographics
USED THE INTERNET IN THE LAST 30 DAYS Esri US Demographics
13
4
1
2
3
CITY PARKS/OPEN SPACE
REGIONAL PARKS/SNA/WMA
STATE PARK
PLAYGROUNDS
BALLFIELDS
PLANNED GATEWAY STATE TRAIL SEGMENT AND TRAILHEAD
PRIMARILY ON-ROAD TRAILS (COUNTY ROADS)
At Bolton & Menk, we believe all people should live in safe, sustainable, and beautiful communities and
we take pride in our ability to help make that happen.
Our professional parks planning and design team will work together with city staff and key stakeholders
to plan for near-term and long-range improvements that direct decision making and resources toward a
clearly defined vision for the future of parks and recreation amenities in Scandia. Our community-based
planning and design professionals use an innovative, efficient, and transparent approach to planning
and are committed to working seamlessly with the city to provide the scope of work in a timely and cost-
effective manner.
The City of Scandia can be assured the Bolton & Menk team will provide outstanding technical
deliverables, exceptional leadership in public and stakeholder involvement, and superior project
management. We have tailored our approach to completing the Parks, Recreation, and Open Space
Master Plan based on the requirements listed in the RFP and from our experience developing and
executing master planning documents. Our proven, sustainable, and systematic approach has led to
successfully delivered projects completed on time and within budget with a high degree of public and
agency support.
Parks, Recreation, and Open Space Master Plan | City of Scandia
PROJECT APPROACH AND SCOPE OF WORK
2ProjectApproachandScopeofWork
KEY PROJECT OBJECTIVES
We’ve outlined our approach and proposed scope of work in this section by key project objectives.
A schedule is included at the end of this section.
Project Management
Community and Stakeholder
Engagement
Existing Facilities Inventory
Needs Assessment
Improvement Plan
Implementation and Funding Plan
Final Master Plan Report
Facilitate a master planning process rooted in consistent communication and a well-organized,
yet flexible approach resulting in a final report that exceeds the city’s expectations.
Engage with the community and stakeholder groups using a range of strategies to meet people
where they are; build excitement about improvements; and discover public needs, values,
and ideas.
Develop a thorough understanding of the state of the existing park, recreation, and open space
facilities in order to set the stage for assessing needs and identifying potential improvements.
Understand and summarize the “quantitative” needs of Scandia’s park system against industry
best practices, and the “qualitative” needs as identified by the community.
Identify improvements to park, recreation, and open space amenities which align with the
broader vision for the city, address community needs, and enhance the user experience.
Clearly outline strategies for implementation of short-, mid-, and long-term improvements and
identify complete funding solutions.
Create a project report that summarizes the master planning process and will support ongoing
planning and implementation of identified improvements.
OBJECTIVE GOAL
3
Parks, Recreation, and Open Space Master Plan | City of Scandia
Project Approach and Scope of Work
Project Management
Proposed Timeline: Ongoing
Allocation of Project Budget: $1,584
APPROACH
Bolton & Menk’s project management approach is
rooted in communication, collaboration, and trust.
These principles will be key in managing and delivering
a Parks, Recreation, and Open Space Master Plan
that encompasses a clear understanding of existing
conditions and the vision for the future, and a realistic
implementation plan to reach that vision. We will serve
as a partner to the City of Scandia during all phases of
delivery.
Madeline Dahlheimer will serve as the project manager
and primary point of contact to city staff. She will
coordinate project direction with city staff through
coordinated, regular check-ins. Madeline will ensure
the project remains on schedule and on budget, alerting
the project management team of any known issues as
soon as these may arise.
Upon receiving a notice to proceed, Bolton & Menk will
schedule a project kickoff meeting with city staff and
the consulting team. This meeting will outline the project
approach, schedule and milestones, public and agency
involvement plan, and deliverables.
Deliverables:
Project kickoff meeting
Regular project check-ins (phone calls or virtual
meetings)
Project administration (invoicing, progress reports,
schedule updates, etc.)
Community and Stakeholder
Engagement
Proposed Timeline: Ongoing
Allocation of Project Budget: $4,422
APPROACH
Bolton & Menk takes pride in working with clients to
develop and deliver successful community engagement
strategies. Our team will lead the City of Scandia
through a well-organized engagement process, resulting
in master plan recommendations that cover the
goals and desired vision of the various stakeholders,
while providing the city with clear direction for park
improvements, implementation, and management.
We believe the most effective community engagement
meets people where they are. Our team can provide a
suite of digital and in-person strategies to make it easy,
accessible, and fun for the public to share their ideas. This
focused strategy will allow the team to gather valuable
public input to inform the final master plan.
Establish Vision
A primary desired outcome of early engagement activities
will be to identify a clearly defined vision for Scandia's
parks, recreation, and open space system. Through the
survey and stakeholder meetings, our team will gather
input to confirm, refine, and/or add to the goals and
objectives as outlined in the comprehensive plan.
Online Engagement
An online survey will be conducted as an initial
engagement tool. Our project communication specialists
have had great success using online surveys to cast
a wide engagement net to solicit input on issues,
opportunities, and desired use. This tool is used to collect
information on the qualitative and experiential factors of
the park.
Bolton & Menk will coordinate with city staff to promote
the survey on the city’s website and social media
platforms. We will create a flyer with a QR code that the
city can post at parks and other prominent locations.
Additionally, we will work with the area schools to
share the survey link with K-12 students and families.
This has proven to be a successful strategy on past
projects to solicit input from adults and children alike.
Our sustainable
approach results in
solutions which are
Technically feasible
Environmentally
compatible
Economically viable
Publicly acceptable
Parks, Recreation, and Open Space Master Plan | City of Scandia
Stakeholder Meetings
Stakeholder meetings will be used to deliver a master
plan report with broad public support, in line with
the vision for the community. Meetings have been
included on the proposed project schedule.
The format, agenda, and desired outcomes for each
meeting will be finalized with the project management
team in advance of each meeting. Meeting materials will
be created by Bolton & Menk in support of this discussion
and provided to city staff for review ahead of each
meeting.
The Parks & Recreation Committee and Scandia
Heritage Alliance will be engaged in stakeholder
meetings early in the improvements identification phase.
This will allow us to share feedback from the community
survey, existing conditions inventory, and needs
assessment, and discuss potential improvements and
priorities with these groups. These meetings will be held
virtually or one after another on the same day for cost
effectiveness. An initial presentation to the city council
will follow these meetings to provide a project update and
discuss needs and potential improvements.
The final meeting will be with the city council at a work
session where the project team will present the master
plan report.
Deliverables:
Online survey creation, summary report, and
promotional flyer
Stakeholder meetings
City council—one meeting
Parks and Recreation Committee—one meeting
Scandia Heritage Alliance—one meeting
OPTIONAL SERVICES
The following deliverables have not been
included in our proposed fee but can be added as
value-add services.
Our interactive online comment mapping tool,
INPUTiDTM, can be customized to allow visitors to
share their input on the park, recreation, and open
space facilities directly on a map of the city; this will
allow the Project Management Team (PMT) to see at
a glance where high-priority areas exist. This tool can
be an additional resource to solicit input on issues and
opportunities on park and recreation infrastructure.
A community event can be held to share and solicit
input on proposed park, recreation, and open space
improvements. Where possible, this engagement activity
would occur in tandem with an existing community event
for example, at Taco Daze).
Survey report from
our work on the City of
Forest Lake Beltz Lake
Park Master Plan.
The feedback we
gathered helped
refine the plan
recommendations and
ensure improvements
reflected the
community's interests.
4ProjectApproachandScopeofWork
CLICKHERE
Click above to explore the interactive Rice Street
CSAH 49) Corridor Study INPUTiD tool.
We meet people where they are to gather ideas, share updates, and
create a better project experience for all.
Parks, Recreation, and Open Space Master Plan | City of Scandia
Existing Facilities Inventory
Proposed Timeline: March – May 2022
Allocation of Project Budget: $2,248
APPROACH
Bolton & Menk will coordinate with the City of Scandia
to understand existing facilities and resources. We will
conduct a review of all previous planning materials,
including the comprehensive plan. Additionally, we will
perform a high-level review of amenities and activities
available at area regional parks. Our in-house GIS
specialist will become familiar with completed GIS
mapping of the city and identify additional mapping needs
that may prove valuable moving forward.
During this task, we will rely on city staff to assist
in completing the inventory process for cost
effectiveness. From our work on the comprehensive
plan, we understand the primary amenities available
across the city’s parks. We intend to expand on this
inventory and understanding in order to fully document
the current status of all parks, trails, recreation, and open
spaces. Specific information to be collected may include:
Identify missing amenities, such as site furnishings,
informal recreation uses, adequate circulation, access
points, etc.
General condition of items and forecasting the life
cycle of certain elements that are showing signs of age
Identify existing maintenance operations and
maintenance intensive items, sites, etc.
Document accessibility issues and constraints
List existing recreation programming
Photo inventory and locations of public art
The existing facilities inventory phase will be evaluated
together with feedback from the community engagement
as we begin to assess needs and set the stage for
identifying improvements that build toward the vision for
Scandia’s parks.
Deliverables:
Review existing city documents and summarize
information pertinent to master plan
System inventory documentation (maps and
tables)—Bolton & Menk will compile information
provided by city staff to clearly inventory existing
conditions
Base maps of city parks will be created using
available aerial imagery
OPTIONAL SERVICES
The following deliverables have not been included
in our proposed fee but can be added as a
value-add service.
Conduct system-wide existing conditions
inventory—at the city's request, the Bolton & Menk
team can conduct an inventory of items listed in this
section and provide markups for staff review prior to
incorporation into the master plan.
Needs Assessment
Proposed Timeline: May – June 2022
Allocation of Project Budget: $1,674
APPROACH
With the information collected through the existing
inventory phase, our team will prepare an analysis of how
the park and recreation amenities in Scandia compare
to that of the recommended benchmarks set forth by
the National Recreation and Park Association (NRPA)
and other peer communities. We will evaluate these
benchmarks based on the existing community profile and
future projections to identify changes in long-term needs.
Needs identified through initial community engagement
activities will be summarized along with the benchmark
data to provide a full picture of how best practices
compare with the current desires of the community.
In most instances, the success of a parks and recreation
system is reflective of the operational resources that
the parks department has at their disposal. Our team
will work with city staff to develop an understanding of
how parks are maintained, how the operating budget is
established and dispersed, and equipment needs. The
NRPA has determined specific benchmarks for operating
budgets, staffing requirements, and long-term budget
planning that we will compare to that of Scandia and
use to set reasonable expectations for improvements or
expansion of the recreation system in the city.
Deliverables:
Demographic community profile, existing and
projected
NRPA benchmark analysis
Peer community analysis (2-3 communities)
Summary of community feedback related to needs
Operational maintenance review summary
5ProjectApproachandScopeofWork
Parks, Recreation, and Open Space Master Plan | City of Scandia
Improvement Plan
Proposed Timeline: July – September 2022
Allocation of Project Budget: $5,700
APPROACH
Bolton & Menk will work with city staff to identify
potential improvements based on the needs assessment,
input from the community, and discussions with agency
stakeholders. As an optional engagement service,
improvements can be shared with the community at an
engagement event to gather additional feedback and
inform priorities.
Our team will compile recommended improvements as
part of the master plan report. Improvements will be
outlined using brief narratives, example imagery, and/or
diagrammatic maps as necessary to communicate intent.
Improvements may be split out between system-wide and
specific facility improvements.
Planning level cost estimates and implications to
maintenance and operations will accompany each
improvement.
Deliverables:
Improvement recommendations (brief narratives,
example imagery, and diagrammatic mapping as
needed)
Planning level cost estimates
Operation and maintenance implications
Implementation and Funding Plan
Proposed Timeline: September – October 2022
Allocation of Project Budget: $3,564
APPROACH
Master planning documents are only as good as their
ability to assist the city in implementing improvements.
They are meant to respond to the needs of today and
facilitate long-term solutions which plan for growth and a
sustainable future.
Based on the recommendations that our team will identify
with the City of Scandia, we will formulate a phasing
strategy for how elements of the master plan will be
implemented. Information from the needs assessment
and community priorities, along with understanding the
projected city growth patterns, will directly impact the
phasing plan. New neighborhoods will be developed, sites
may be redeveloped, and this new growth will create
future opportunities to expand parks and recreation
amenities.
Our team will identify the ‘low-hanging fruit’ and the more
complex projects, plotting them along a timeline. This
will help the city to prioritize and focus on one project
at a time. This will also be a useful tool for planning
and organizing funding opportunities to help facilitate
expected growth.
Deliverables:
Implementation plan matrix identifying short-, mid-,
and long-term improvement priorities
Funding strategies
NRPA evaluation table we
prepared for the City of
Forest Lake Parks, Trails,
and Open Space Master
Plan.
6ProjectApproachandScopeofWork
7
Parks, Recreation, and Open Space Master Plan | City of Scandia
MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
Project kickoff
MeetingOnline SurveyStakeholder MeetingsParks &
Recreation, HeritageAlliance, and
City Council
meetingsCommunity Event (
optional service)Potential
to tie engagement activity
with existingcommunity event (example: Taco Daze)
Summary of Existing City
Planning DocumentsAerial basemaps of parksSystem
Inventory DocumentationDemographic Community Profile - Current & FutureNRPA
Benchmark
AnalysisPeer Community AnalysisOperational Maintenance Review SummaryIdentify Potential ImprovementsPlanning
Level Cost EstimateOperation and Maintenance ImplicationsImplementation Plan TableFunding
StrategiesDraft Review Meeting with CityFinal Presentation to City CouncilReview final master
plan reportat Council Work SessionFinal Master Plan ReportProject ManagementOngoingProject Management Community &
Stakeholder Engagement Existing Facilities Inventory Needs Assessment Improvement Plan
Implementation & Funding Plan Final Master Plan Report Project Approach and Scope of Work
Final Master Plan Report Proposed Timeline: October - December 2022 Allocation of
Project Budget: $3,660 APPROACH Work completed throughout the project process
will be summarized in a comprehensive master plan report. We believe
the final report should be a tool and
guide for the city to continue building out its vision
for the parks, recreation, and open space resources in
Scandia. We will
work closely with city staff to set up this report
in a way that will support integration into staff'
s day-to-day work.Our team will conduct a
meeting with city staff to review a draft
version
of the master plan report. This
will allow the project team to collectively
identify
items needing clarification and give the city an opportunity
to
review the content to determine if we have represented the findings and outcomes accurately.
Once we have collected feedback from the city, our team will finalize the City of Scandia Parks,
Recreation, and Open Space Master Plan. Finally, we will present the plan to the city council at
a work session.Deliverables:Draft review meeting with city staff Final master plan report (electronic and printed copies)
Final presentation to city
Parks, Recreation, and Open Space Master Plan | City of Scandia
PROJECT EXPERIENCE
8ProjectExperience
The Bolton & Menk team offers expertise and experience uncommon in the industry. Because of
the range of experience and number of professionals dedicated to solving your problems, we are
effectively positioned to help you take a multidisciplinary and integrated approach to solving your
engineering and design concerns. We have a sense of community pride. We treat each client as if the
community they represent is our own; oftentimes it is. We work to generate public support through the
development of project and outreach graphics, facilitation of public meetings, and pursuit of funding and
grant assistance.
COMPREHENSIVE APPROACH
Our multidisciplinary team gives us deeper insight into complex problems. It also makes it easy to answer technical
questions without outside consultation and expense. Communities are more than the sum of their parts, and we bring
insights that connect people, places, and systems together.
COMMITMENT TO INNOVATION
We constantly explore best practices and pursue innovative approaches in-house. Our commitment to innovation and
active improvement means we are always looking for better ways to customize and implement strategies and tools for
your projects.
SUSTAINABLE, RESILIENT, HEALTHY, LIVABLE
We make long-term commitments to clients and are always pursuing opportunities to bring lasting value to
communities and their projects. We take the time to explore options that are sustainable and resilient, enhancing the
health and livability of the communities we serve.
Bolton & Menk has assembled an experienced team of professionals with a proven track record of
delivering similar projects. On the following pages, we have highlighted several projects our team has
delivered using a similar approach and/or with similar elements. We will draw upon this experience to
benefit the Scandia Parks, Recreation, and Open Space Master Plan.
Additional project experience and references are available upon request.
Grassmann Park, City of Jordan
9
Parks, Recreation, and Open Space Master Plan | City of Scandia
PARKS AND TRAILS
MASTER PLAN
City of Forest Lake, Minnesota
Reference
Aaron Parrish
Previous Forest Lake City Administrator)
Assistant City Administrator II
City of Rochester, MN
aparrish@rochestermn.gov
507-250-0867
With any growing and changing community, a vision of
short- and long-term goals is needed. The City of Forest
Lake recognized this need and collaborated with Bolton &
Menk to create a master plan for their parks, trails, and
open spaces.
Bolton & Menk worked with the community to
prioritize and develop a plan for these future goals.
By collecting data and inventory, Bolton & Menk
classified 34 parks using the National Recreation
and Park Association Guidelines. The master plan
established a maintenance budget and priorities to
assist in the capital improvement program. Park,
trail, open space, and facility needs were identified
through analyzing growth patterns, identifying capital
improvements and maintenance practice changes,
leading public involvement and workshops, and
identifying potential funding sources.
A new Parks and Trails Master Plan with refined vision,
goals, and objectives was adopted by the city council. Since
adoption, we have been helping the city incrementally
implement different segments of the bikeway infrastructure
as part of their annual roadway projects.
Additionally, we have been working with
the city on individual park master plans to
identify funding opportunities and implement
improvements throughout the system.
9ProjectExperience
10
Parks, Recreation, and Open Space Master Plan | City of Scandia
Project Experience
10
STRATEGIC MASTER PLAN
City of Marshalltown, Iowa
Reference
Geoff Hubbard
Parks and Recreation Director
City of Marshalltown
ghubbard@marshalltown-ia.gov
641-754-5701
Marshalltown’s 2018-2028 Parks and Recreation Strategic Plan creates
a vision to preserve, enhance, and grow the park and recreation
opportunities within the city. The overarching goal for this plan is to
serve as a comprehensive, usable document to better cater to the
community’s growing and evolving recreational needs.
The community members had multiple opportunities to engage
throughout the planning process. With open house events,
comment boxes placed alongside parks and trails, an English and
Spanish community survey, and a National Recreation and Park
Association evaluation, residents of all ages and abilities had the
opportunity to share their visions for the future of Marshalltown’s
parks, trails, and open spaces.
Community input ultimately shaped plan goals, identified
underserved community groups, and determined future park
improvement priorities. Through careful survey analysis, it was
evident that teens, seniors, and those with special needs were
underserved in terms of parks and recreation amenities. Along with
making specific recommendations to better serve community
needs, Bolton & Menk also established short-, mid-, and long-term
improvement strategies for Marshalltown to improve their park and
recreation offerings.
Parks, Recreation, and Open Space Master Plan | City of Scandia
2040 COMPREHENSIVE
PLAN
City of Scandia, Minnesota
The City of Scandia wanted to update its 2030
Comprehensive Plan. The goal was to both update
and improve the existing plan to reflect the changes
that already occurred and are likely to occur in the
community since the date of the last plan. The city
wanted a robust public engagement process and a
more readable plan.
Bolton & Menk developed and executed a public
engagement process designed to engage a broad
spectrum of community members—youth, seniors,
business owners, agricultural landowners, and
residents. The process included several steering
committee meetings, three focus group meetings,
two pop-up meetings, a community survey, and a
comprehensive plan website.
As a result, the plan has been updated and revised to
reflect the community vision and goals, and a new land
use category to identify future growth was established.
Project Experience
11
Reference
Christine Maefskey
Mayor
City of Scandia
c.maefsky@ci.scandia.mn.us
651-433-2274
12
Parks, Recreation, and Open Space Master Plan | City of Scandia
SQUARE LAKE PARK
MASTER PLAN
Washington County, Minnesota
12ProjectExperience
Reference
Connor Schaefer
Planner
Washington County
connor.schaefer@co.washington.mn.us
651-430-4303
Though only 25 acres, Square Lake Park serves more than
167,000 visitors annually. Based on the clarity of the water
and the park’s unique features, the Metropolitan Council
has designated the park as a “Special Recreation
Feature.” To receive funding from Met Council,
Washington County needed to adopt a park master
plan to guide future improvements and identify park
expansion opportunities.
Bolton & Menk developed a park master plan in
accordance with Met Council’s planning processes.
We observed existing park conditions to develop a
comprehensive natural resources inventory survey.
In addition, we conducted a literature review to
summarize cultural and archaeological resources
on site. The planning process pulled together
findings from natural, water, and cultural resources
analyses to inform decisions on recreational and
operational infrastructure.
Our team worked with Washington County to adjust public
input processes amid COVID-19 to ensure participant safety.
We relied on virtual input, using digital tools to conduct meetings
and online engagement. The final master plan identified potential
funding sources and planning level estimates for capital and natural
resource recommendations, ongoing maintenance, and potential
expansion. The plan was adopted in early 2021.
CLICKHERE
We worked in collaboration with the community, park users, and project stakeholders to
develop a long-term vision for the park's future. Want to check it out for yourself? Click to
see the plan that will help Washington County maintain a high-quality park facility for years
to come.
13
Parks, Recreation, and Open Space Master Plan | City of Scandia
The City of Little Canada requested assistance in
identifying and implementing improvements to
one of their primary community parks. High-level
improvements were identified as part of the system-
wide parks and trails master plan, but not enough
detail and implementation guidance was provided
to advance any specific projects. City staff, the city
council, the Parks and Recreation Commission, and
the community were all eager to “get shovels in the
dirt” and make some much needed improvements at
the park.
Bolton & Menk successfully led stakeholders
through a park master planning process that
supported the system wide parks and trails plan,
integrated community feedback into prioritizing
enhancements, and outlined clear steps to
implementing priority improvements at the park. Our
team worked as true partners with the city, with the
city completing the majority of community engagement
and Bolton & Menk facilitating stakeholder meetings.
The process, detailed improvement descriptions, and
implementation plan were all summarized in a master plan
report that will serve as a useful tool and guide
to city staff, the city council, and the Parks and
Recreation Commission.
Bolton & Menk is currently working with the
city on construction documentation for play
node improvements at Pioneer Park, including
playground replacement and an interactive water
feature. Construction is planned for 2023.
Reference
Bryan Shearen
Parks and Recreation/
Community Services Manager
City of Little Canada
bryce.shearen@littlecanadamn.org
651-766-4045
PIONEER PARK MASTER
PLAN AND FINAL DESIGN
City of Little Canada, Minnesota
13ProjectExperience
14
Parks, Recreation, and Open Space Master Plan | City of Scandia
City of Carver Ironwood Park
PiCniC Shelter
total roof length 58’-0”
featureS:
ToTal of 1,740 Covered Square feeT of area
aCComodaTeS 10 PICnIC TableS
2-SIded ServICe CounTer wITh eleCTrICal ouTleTS
CeIlIng mounTed lIghTIng
total roof wiDth 30’-0”
IRONWOOD PARK
EXPANSION
City of Carver, Minnesota
14ProjectExperience
CityofCarverIronwoodPark
Monroe Drive
ironwooD Drive
Jonathan Carver
ParkwayCarver
eleMentary SChool SCreening @
eleCtriCal Panel
outDoorClaSSrooM
futureregional
lift Station
oPen lawn/
flexSPaCeinforMal
Seatingarea
oPen
fielD SkatePark
BaSketBallCourtexiSting
fielDexiSting fielD
exiSting wetlanD
exiSting PonD
exiSting
wetlanD PiCniC Shelter
Parkinglot
tiMBer
Creek DeveloPMentPreliMinary
ConCePt Plan Bolton & Menk has an extensive relationship with
the City of Carver that includes providing planning,
design, and construction services associated with their
park system. Collaborative efforts with the city include
updates to the city’s Parks Master Plan, and
concept development for several parks including South
Community Park, Downtown Splash Pad, Riverside Park, JCP
and Main Park, and most recently, expansion of
Ironwood Park. Bolton & Menk worked with the city to
develop an overall vision for the Ironwood Park
expansion that was born from engagement with the
city council, Parks Commission, city staff, and the
public through a series of in-person and virtual events. By
taking the time to thoroughly vet the design and
understand the wants, needs, and desires for the facility,
the outcome is a design and program that has been well
regarded by the city
and community. When completed, Ironwood Park, currently in
the final design phase, will include the addition of
several features unique to the community including an
outdoor classroom, 1,800 square foot rentable picnic pavilion, and state-of-
the-art concrete skate park facility. Construction of the project is
slated to start in 2022, with completion anticipated by
June
2023.Reference Erin
Smith, AICP Community
Development Director City
of Carver
esmith@cityofcarver.com 952-
Parks, Recreation, and Open Space Master Plan | City of Scandia
PROJECT TEAM
15ProjectTeam
Bolton & Menk has assembled a highly motivated and experienced group of professionals for the Parks,
Recreation, and Open Space Master Plan project. Our team values and understands the importance of
achieving a vision that can be supported by stakeholders and implemented efficiently. Our team project
manager, Madeline Dahlheimer, will be supported by key individuals and support staff. She can also
draw on our more than 700 additional staff members and subject matter experts should specialty needs
arise. Ryan Goodman and Jane Kansier, who led the city’s 2040 Comprehensive Plan update, will be
valuable resources to our project team with their insight into the city’s past and future development.
You have our commitment that staff highlighted in this proposal will indeed be performing and
overseeing the work they have been identified to lead. The organizational chart below illustrates key
personnel associated with individual tasks.
Madeline Dahlheimer, PLA
Project Manager/
Funding Specialist
Ryan Goodman, PE
Principal-in-Charge
Casey Byers, PLA
Project Advisor:
Parks Planning
Katherine Gould, PLA
Landscape
Architect
Jane Kansier, AICP
Project Advisor:
Community Planning
David Sandberg, GISP
GIS
Specialist
Mikaela Isaacson
Communications
Support
MADELINE DAHLHEIMER, PLA • Project Manager/Funding Specialist
As project manager, Madeline will lead day-to-day project coordination, facilitate public
outreach, ensure deliverables are on track with the city’s expectations, and fulfill the
vision of the project. She will also use her funding expertise to help the city identify
funding opportunities.
Madeline is dedicated to designing high-quality projects that reflect the unique needs of the local community and
promote a positive, engaged process. Madeline is part landscape architect, part urban planner, and part community
engagement enthusiast. Her creative approach to public engagement has led multiple communities to develop
collaborative, community-based design solutions for downtown and transportation projects. With a special interest
in active transportation and healthy community design, she balances project-specific needs with bigger picture
community goals. Madeline has specific project experience developing city-wide design strategies, planning for
pedestrian-scale improvements, and creating master planning and guiding documents.
Our wide variety of services at Bolton & Menk make us a one-stop-shop for engineering, designing,
and planning needs. From cultural, natural, and water resources, to structural engineering, and
archeology— if specialty needs arise, our team has the in-house resources to get the job done.
Parks, Recreation, and Open Space Master Plan | City of Scandia
Project Team
RYAN GOODMAN, PE • Principal-in-Charge
Ryan will provide complete project oversight and quality control. He will ensure the
project has the personnel and resources to skillfully accomplish the work plan within the
agreed upon schedule. Ryan will monitor progress, schedule, and budget as well as work
closely with Madeline to ensure critical issues are addressed in a timely manner.
Ryan made building infrastructure a career in 2001. He has developed expertise in construction inspection,
construction supervision, and project management with a focus on testing processes, mediating conflicts, managing
construction budgets, and inspecting sites for compliance with professional engineering contracts. He enjoys the
clients and communities that allow him the privilege to work for them and on a team that delivers real solutions. Ryan
is passionate about giving back to these communities, coordinating teams and support for non-profit events like the
Lake Fest 5K and Polar Plunge in Forest Lake.
CASEY BYERS, PLA • Project Advisor: Parks Planning
Casey will provide strategic insight on parks, recreation, and open space issues and
management.
Casey is a principal landscape architect who focuses on helping communities implement community-
centric projects. His experience in urban design, corridor planning, parks and recreation, and master planning span
the project life cycle from concept development through construction and operations. His ability to build community
support through conscious design, timeliness, and effective public facilitation has led to the successful adoption of
many projects backed by community consensus. Casey believes in a thorough design process—one that explores
opportunities outside-the-box but also has long-term, maintainable solutions. His goal is to combine creativity
with proven experience and assist clients to make informed design decisions that foster positive outcomes and
long-term success.
JANE KANSIER, AICP • Project Advisor: Community Planning
Jane will use her experience leading public engagement efforts for the City of Scandia's
2040 comprehensive plan update to advise the project team on community planning
efforts.
Jane enjoys managing and coordinating multiple components of a project to see it all come together. She began
her planning career in 1984 and has worked in city and county planning, city administration, and public transit. As a
senior urban planner, Jane identifies and gathers pieces from multiple disciplines and puts them together into a final
product. She provides day-to-day planning services for our clients and works with them to create and update their
comprehensive plans. Her experience includes coordinating and developing comprehensive plans, zoning ordinances,
city codes, site plans, land use and development review, grant writing, public transit, and project management. Jane is
known for her approach to creative problem solving.
16
Parks, Recreation, and Open Space Master Plan | City of Scandia
KATHERINE GOULD, PLA • Landscape Architect
Katherine will help create, process, and interpret much of the qualitative and
quantitative research to incorporate into the master plan document.
Katherine is a project landscape architect with experience in all phases of park design, from master
planning through final project construction. She has facilitated community focus groups and design charrettes as a
means of creating public spaces that are inviting and accessible to all people. Additionally, she is skilled at creating
graphic renderings to depict the vision of a design and capture the project’s sense of place. Katherine is passionate
about community engagement, sustainability, culturally relevant design, and practicing landscape architecture as a
means of promoting public health and environmental equity.
DAVID SANDBERG, GISP • GIS Specialist
David will perform map creation and data analysis for the plan.
As a GIS specialist, David provides GIS support on various projects, including data collection, data
management, spatial analysis, and map creation. He is especially experienced with designing and
creating online interactive maps. David began his GIS career in 2016. He supports Bolton & Menk’s transportation,
planning, and project communication work groups. David uses new technology and researches products and software
to provide the best solutions for our work groups and clients. He excels at creating map figures, performing data
analysis, and online interactive maps and applications. He is passionate about providing spatial analysis and tools to
help make better decisions within the communities we serve.
MIKAELA ISAACSON • Communications Support
Mikaela will support the pubic engagement efforts.
Mikaela started her project communication career in 2019. She is a project communication specialist
who is responsible for supporting and implementing external communication and community
outreach efforts for planning related projects. Her areas of expertise include copywriting, digital marketing, and
customer service. She loves to create a variety of communication in order to keep community members in the know
about the projects that are taking place near them, as well as make their questions and concerns heard.
17ProjectTeam
Parks, Recreation, and Open Space Master Plan | City of Scandia
FEE
18
Fee
The following table summarizes the hours and cost breakdown for each major work task item. The estimated fee includes labor, general
business, and other normal and customary expenses associated with operating a professional business. Unless otherwise noted, the fees include
vehicle and personal expenses, mileage, telephone, survey stakes, and routine expendable supplies; no separate charges will be made for these
activities and materials. Expenses beyond the agreed scope of services and non-routine expenses, such as large quantities of prints, extra report
copies, out-sourced graphics and photographic reproductions, document recording fees, outside professional and technical assistance, and other
items of this general nature will be invoiced separately.
City of Scandia
Parks, Recreation, and Open Space Master Plan
Task
No.Work Task Description Project
Manager/Funding SpecialistPrincipal-
in-ChargeProject Advisor - Landscape ArchitectLandscape ArchitectProject Advisor - Community PlannerGIS SpecialistCommunications SupportTotal Hours Total Cost
1.0 Project Management 12 5 0 0 0 0 0 17 $1,584 2.0
Community and Stakeholder Engagement 11 3 0 16 0 0 10 40 $4,422 3.
0 Existing Facilities Inventory 4 0 0 10 0 4 0 18 $2,248
4.0 Needs Assessment 2 0 0 10 0 0 2 14 $1,674
5.0 Improvement Plan 14 5 6 22 2 0 0 49 $5,700 6.0
Implementation and Funding Plan 12 3 2 14 0 0 0 31 $3,564 7.0
Final Master Plan Report 15 5 0 14 0 0
0 34 $3,660 Total Hours 70 21 8
86 2 4 12 203 Average Hourly Rate $132 -$150 $120 $156 $
130 $105
Subtotal $9,
240 $0 $1,200 $
10,320 $312 $520 $1,
260 22,852 Optional Services A INPUTiD $4,
000 B
Community Event $2,
100 C
System-Wide Existing Conditions Inventory $2,500 Total
111 Washington Ave South, Suite 650 | Minneapolis, MN 55401
P: 612-416-0220 | F: 612-416-0222 | Bolton-Menk.com
APPENDIX: INSURANCE CERTIFICATE
12/13/2021
Brown & Brown of Minnesota
530 W Pleasant St, Suite 100
Mankato MN 56001
Mary Portner, CISR
507) 388-2010 (866) 800-6599
mportner@bbmankato.com
Bolton and Menk, Inc.,
Bolton & Menk Southeast, LLC
1960 Premier Dr
Mankato MN 56001
Westfield Insurance Company 24112
Continental Casualty Company 20443
2022 - 23
A
Contractual Liability
CMM 3 406 737 01/01/2022 01/01/2023
2,000,000
1,000,000
10,000
2,000,000
4,000,000
4,000,000
A CMM 3 406 737 01/01/2022 01/01/2023
1,000,000
A
0
CMM 3 406 737 01/01/2022 01/01/2023
10,000,000
10,000,000
A N WCP 8677645 01/01/2022 01/01/2023
1,000,000
1,000,000
1,000,000
B
Professional Liability
E&O Ded $25,000 AEH114019718 12/31/2021 12/31/2022
Per Claim Limit $5,000,000
Aggregate Limit $10,000,000
Retro Date 12/31/1997
City of Scandia
14727 209th St. North
Scandia MN 55073
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