08.a.1 2021 PRC Annual Report
City of Scandia
Parks and Recreation Advisory
Commission
2021 Annual Report
Park and Recreation Advisory Commission
The Scandia Parks and Recreation Committee is comprised of five citizen representatives who
meet on the first Monday of each month at 7:00 p.m. at the Scandia Community Center.
The Council Liaison to the Committee was Patti Ray.
The City Staff Liaisons were Ken Cammilleri, City Administrator, Brenda “Bee” Stignani, Office
Assistant, and Charles Fischer, Public Works Director.
Ordinance No. 160, Amending Ordinance 91, Subdivision 3:
There is established a Park and Recreation Advisory Commission for the City to act in an advisory
capacity to the Council in all matters relating to a park and recreation program in the City. The Park
and Recreation Advisory Committee consists of five members appointed by the Council for
staggered terms of five years, expiring on February 28th of each year. The Chairperson and Vice
Chairperson of the Parks and Recreation Committee are appointed by the Commission from among
the members of the Commission, subject to approval by the Council, for a term of one year. The
Committee shall adopt its own rules and procedures with the approval of the Council.
Bylaws (adopted February 21, 2017, Amended January 18, 2022)
Section 1. Name. The name of this Committee is the Scandia Parks and Recreation Committee,
hereinafter called the SPRC.
Section 2. Purpose. The purpose of the SPRC is to advise the Scandia City Council on all
matters relating to a park and recreation program in the City, as described in Attachment A,
Duties and Functions of the Scandia Parks and Recreation Committee, approved by the City
Council on February 20, 2007 and as may be amended by the Council from time to time.
Section 3. Membership. The SPRC is made up of Scandia residents or individuals from
neighboring communities, with a majority being Scandia residents, appointed by the City
Council according to the requirements of the City’s Code of Ordinances, chapter §30.08,
Advisory Committees and Commissions.
Section 4. Officers and Duties. The SPRC shall have a Chair and Vice Chair. The term of office
shall be one year. Election of officers will be held at the first meeting of March of each year.
Appointment of the Chair and Vice Chair is subject to approval by the City Council. The duties
of the officers and members are as follows:
A. Chair
1. The Chair shall organize, convene and chair all meetings of the SPRC.
2. The Chair will set and prepare the agendas for meetings.
3. The Chair will lead the development of a committee work plan, implementation of
the long-range plan, and list of annual priorities for approval by the Committee and
by the City Council.
4. With the consent of the members, and subject to approval by the City Council, the
Chair may create subcommittees and appoint SPRC members to those
subcommittees.
5. The Chair shall act as liaison between the City Council and the SPRC, reporting to the
Council on activities as needed (quarterly, bimonthly etc.).
6. The Chair shall coordinate the need for staff support of the SPRC with the City
Administrator.
7. The Chair shall represent the Committee as needed in dealings with outside agencies
and organizations on matters pertaining to park and recreation activities.
B. Vice Chair
1. The Vice Chair shall act as an aide to the Chair in fulfilling his/her duties as Chair.
2. In the absence of the Chair, the Vice Chair shall assume the duties of the Chair.
C. General Membership Responsibilities. All SPRC members are responsible to:
1. Attend and participate in regular and special meetings in order to carry out the
mission and duties of the Committee;
2. Express oneself, clearly and concisely, both orally and in writing, with tact,
diplomacy and good judgment;
3. Establish and maintain effective public relations when representing the Committee;
4. Have an understanding that they represent all Scandia residents and make
recommendations on their behalf, to the best of their ability; and
5. Participate in any subcommittees to which they may be appointed.
6. If a member fails to attend meetings, fails to fulfill their responsibilities, or violates
these bylaws, the SPRC may recommend that the City Council replace the member.
Section 5. Meetings.
A. Regular Meetings. Regular meetings will be held on the first Monday of each
calendar month at 7:00 p.m. Any regular meeting falling upon a holiday shall be held on the
first Thursday of the month at the same time and place, unless otherwise determined by a
majority vote of the SPRC. Meetings shall be held at the Scandia Community Center, 14727
209th Street North, unless notice of the alternate location is given to the members and the
public at least 72 hours in advance of the meeting.
B. Special Meetings. Special meetings of the Committee may be called at any time by
the Chair or the Vice Chair, in the Chair's absence, with 72 hours advance notice to the public
and to members.
C. Quorum/ Voting. A majority of the number of officially appointed members shall
constitute a quorum. A majority of the entire membership shall decide all issues. Conduct of
meetings shall be based on Robert’s Rules of Order, Newly Revised, 10th Edition.
D. Public meetings. Except as otherwise provided in the open meeting law, all SPRC
meetings, including special or subcommittee meetings, shall be open to the public. Public
notice of meetings shall be given by posting committee agendas at the Community Center at
least 72 hours prior to the meeting.
E. Minutes of meetings. Minutes of each SPRC meeting shall be prepared by the City
Clerk or his/her designee and delivered to each member of the SPRC within 14 days of each
meeting. At the next regular meeting following such delivery, Chair shall call for any additions
or corrections. If there is no objection to a proposed addition or correction, it may be made
without a vote of the SPRC. If there is an objection, the SPRC shall vote upon the addition or
corrections. If there are no additions or corrections, the minutes shall stand approved.
Section 6. Order of Business.
A. Order established. Each regular meeting of the SPRC shall convene at the time and
place appointed. SPRC business shall be conducted in the following order:
1. Call to Order
2. Public Forum
3. Approve Agenda
4. Approve Minutes
5. Reports
6. Old Business
7. New Business
8. Items for next agenda
9. Adjournment
B. Varying order. The order of business may be varied by the presiding officer.
C. Agenda. The Chair shall prepare an agenda of business for each regular SPRC meeting
and file a copy in the office of the Clerk not later than seven calendar days before the
meeting. The agenda shall be prepared in accordance with the order of business and
copies shall be delivered to each SPRC member and posted at the Community Center as
far in advance of the meeting as time for preparation will permit. No item of business
shall be considered unless it appears on the agenda for the meeting or is approved for
addition to the agenda by a majority vote of the SPRC members present.
D. Agenda materials. The Clerk shall see that at least one copy of printed materials relating
to agenda items is available to the public in the meeting room while the SPRC considers
their subject matter. The agenda items shall not be considered unless this provision is
complied with. This section does not apply to materials that are classified as other than
public under the Minnesota Government Data Practices Act or materials from closed
meetings.
Section 7. Amendments. These bylaws may be amended at any regular meeting of the SPRC by
a majority vote of the membership, provided that notice of the amendment has been given to
all members in writing one regular meeting prior to the meeting at which the amendment will
be voted. These bylaws and amendments thereto are subject to approval by the City Council.
ATTACHMENT A
Duties and Functions (amended April 21, 2020)
The Parks and Recreation Committee, as with all advisory committees established by the
Council, serves in an advisory capacity only. The Committee has no authority to act on its own,
to expend City funds, or to obligate the City in any way. All activities or expenditures require
prior approval by the City Council. Staff will attend Committee meetings, provide information
and assist with coordination between the Council and the Committee. The Committee exercises
no authority over staff.
The Parks and Recreation Committee may wish to appoint subcommittees from time to time.
Creation of subcommittees with members other than the Council-appointed committee
members will require approval by the City Council.
The primary functions of the Parks and Recreation Committee are:
Function Role/ Responsibility
Long-range planning • Participate in developing the parks, trails, open space and
recreation element of the City’s Comprehensive Plan.
• Participate in additional planning projects stemming from
the plan (i.e. trail planning projects).
Park development • Create master plans for all City parks and open spaces,
subject to review and approval by the City Council.
• Plan and execute park development projects if approved by
the Council.
Capital improvement
planning
• Committee representatives participate in the capital
improvements programming process.
• Make recommendations on expenditures from the Park
Development Fund (park dedication fees).
• Review and comment on all improvements to City parks and
open spaces.
Review of development
plans
• Review and comment on major subdivision applications for
conformance with the parks plan.
• Make recommendations concerning dedication of land or
cash in lieu for new developments.
Function Role/ Responsibility
Coordination with other
parks agencies
• Monitor activities of other park and recreation agencies
(Washington County, State of Minnesota) affecting Scandia.
Make recommendations to ensure coordination and
cooperation with their plans and programs.
The secondary functions of the Parks and Recreation Committee are:
Function Role/ Responsibility
Recreation programs • Review and comment on programs developed by the
recreation coordinator.
• Receive and review a report from the recreation
coordinator at the end of the season, and make
recommendations to the Council for any changes.
• Suggest new recreation programs for consideration by the
Council.
Special events • Make recommendations for the City’s participation in the
annual Taco Daze celebration.
• Plan and execute the Vinterfest event with Council
approval.
Facility operations
maintenance and use
policies
• Review and comment on proposed changes in operating
policy or procedures as requested by the Council.
• Recommend new policies and procedures to the Council.
Annual budget • Review and comment on the draft parks budget prior to
adoption by the City Council.
2021 Committee Members
Committee members who served during 2021 included:
Committee Member Appointed Term Expired/Expires
Terry Gorham, Chair March 2016 Feb. 28, 2026
Dustin Hegland March 2016 Feb. 28, 2024
Cami Van Abel November 2017 Feb. 28, 2022
Greg Zauner, Vice Chair February 2019 Feb. 28, 2024
Kimberly Johnson (Emmy
Lundeen appointed March 1,
2021, resigned August 31,
2021)
January 2022 Feb. 28, 2026
2021 Accomplishments:
Parks
• Removed some invasive plant species at the southern park on Orwell Avenue with members
of Friends of Scandia Parks & Trails
• Hosted the Scandia Farmer’s Market at the Community Center
• Sub-Committee on Playground Equipment Replacement presented recommendation to City
Council to replace and upgrade the playground at the Community Center
• Surveyed the public, and presented to City Council the park name, Liten Park, on Orwell Ave
as part of the requirements for obtaining the tax forfeited park land
• Recommended to City Council to consider a Request for Proposals for a Parks, Recreation,
and Open Space Master Plan
• Support the efforts of the Scandia Heritage Alliance (SHA) for placement of the water tower
barn and additional community amenities at the south ballfield. Including assisting the SHA
to partner with the City for additional planning, funding and possible development of
community center connecting trails around and possibly at boardwalk across the wetland
areas adjacent to the site.
• The Real Housewives of Bone Lake volunteers improved flower beds located on Scandia
Trail N at Olinda Trail N
Hay Lake Park
• Applied for Tree Trust’s Green Futures Program to plant 30 trees
• Scandia Marine Lions Club volunteers weeded and planted new pollinator friendly flowers
and shrubs on the east side of the pavilion, near the park entrance
Lilleskogen
• The Parks and Recreation Committee received a grant from the DNR for evasive species and
native restoration eradication at Lilleskogen and continued phase 3 of a 3-year grant
• A well-attended 2nd annual community event, sponsored by Midco, continued to raise
awareness of the park and the Children’s Story Path. Food and beverages were provided. A
contest was held to choose the best stories on the path.
• Installed Eagle Scout candidate Xavier Dewolf’s 50 numbered stepping stones on the trail
• Finalized Lilleskogen Park sign
• Continued the Children’s Story Board program with contests throughout the year
• Dala Horse Story Contest with Ice Sculpture collaboration with Scandia Elementary School
and Gammelgarden
• Kindness Story Project in connection with the City’s 1,000 Acts of Kindness Project
• New woodchips in path
• Recommended location for the future pavilion
Summer Recreation Programming
• Arts in Action summer program, 15 students wrote and performed two original plays
TACO DAZE
• Sponsored the 4th Annual World-Famous Pickleball Tournament, $196.55 donations from
team registrations minus expenses. Larger donation total due to the Scandia Marine Lions
Club donating the T-Shirts.
Wayne Erickson Memorial Ball Field
• Volunteers weeded and planted new pollinator friendly flowers and shrubs at the park sign
Wojtowicz Skating Park
• Opened skating rinks for outdoor recreation following the state’s public health guidelines
• Widened side access doors on the ice rink to accommodate the Fire Department tanker for flooding
and easier door opening/closing for Vinterfest and other event rentals.
• Dasher Board advertisement agreements increased to include Energy Management Electric, Midco,
Security State Agency and Security State Bank of Marine
Winter Recreation Programming
• The Parks and Recreation Committee offered three skating classes for the 2021 season. Due
to public health restrictions, parents were required to provide all transportation and remain
during the class.
Learn to Skate (Beginner) 6 registrations
Learn to Skate (Advanced) 5 registrations
Pleasure Skating 0 registrations
Vinterfest
• Vinterfest 2021 cancelled due to the COVID-19 Health Pandemic
2022 Goals and Projects:
Park and Recreation Planning
• In collaboration with Scandia Elementary, develop a DNR “School Forest” at Lilleskogen
• Sponsor the 5th annual World-Famous Taco Daze Pickleball tournament
• Sponsor Art in the Park event in June at Lilleskogen Park
• Sponsor the 2022 Vinterfest event
• At Lilleskogen Park
o fundraising dinner event
o Plan another community picnic and Internet story contest for September with Midco
o Support Marine Community Library’s efforts to install a children’s library stand
• Pursue funding and complete a park plan
Programming
• Offer winter skating programs, similar to past years
• Offer Yoga classes, beginning in the fall if the health pandemic wanes
• Offer summer Programs of Art in Action
Park Improvements
• Seek grants for new playground equipment at the Community Center Park
• Complete assessment of a water fountain at Hay Lake Park
• Develop walking trails on the east side of Bone Lake Park with volunteers from The Bone Lake
Association, re-wood chip west side of the park, invite residents to make Tomtes to be hidden in
the park, explore options for north-end walk wetland walkway to connect east and west paths,
and survey the community for a name change to this park. Meet with members of the Forest
Lake Comfort Lake Watershed District and the Bone Lake Association to discuss possible future
plans and ideas for on-going collaboration.
• Continue planning and pursue funding for a pavilion at Lilleskogen Park
• Expand year-round hours at the warming house, add vending of healthy drinks and snacks for
skaters and bicyclists and other users of the facility
• Investigate signage to Hay Lake Park
• Develop the required signage, trails, and picnic areas at Liten Park with community involvement.
• Continue supporting the efforts of the Scandia Heritage Society for placement of the water
tower at the south ballfield and further development of the central community center area
• Continue collaboration with the Friends of Scandia Parks and Trails to the Liten Park
improvements
• Market the advertising options for Wayne Erickson and Wojtowicz parks
2022 Calendar:
January Vinterfest, Draft Annual Report and Membership Review
February Review and Approve Annual Report, Vinterfest Recap, Review Operating
Calendar
March Review Summer Recreation Programs Brochure; Election of Chair and Vice
Chair; Review By-Laws, Duties and Functions; Updates to the Master Plans for
all City Parks and Open Spaces
April Review Park Capital Improvements Plan; Planning for Budget (Fund 404);
Summer Programming Planning
May Park Capital Planning; Finalize Summer Programming
June Planning for Taco Daze-Pickelball; Park Capital Plan Final
July Preliminary Capital Planning for 2021; Taco-Daze & Pickleball Planning
August Planning for Taco Daze & Pickleball; Vinterfest Planning
September Execute Taco Daze Activities; Finalize Capital Planning; Vinterfest Planning
October Taco Daze Recap; Winter Recreation Programs; Vinterfest Planning; Update
Master Parks Plan
November Vinterfest & Button Contest Judging
December Vinterfest