06.g Staff Report-Park User Permit Fastpitch Tournament
Staff Report
Date of Meeting: March 15, 2022
To: Scandia City Council
From: Brenda Eklund, City Clerk
Re: Park User Permit for Scandia Athletic Association for June 24-26, 2022
Background: Dan Lindgren, on behalf of the Scandia Athletic Association, has applied for a Park
User Permit to conduct a Fastpitch Softball Tournament at the Wayne Erickson Lighted Ballfield
on June 24-26, 2022.
Proposal Details: Because the event is expected to draw over 100 people, Council approval of
the park user permit is required. The application states that up to 200 players and spectators
are expected over the course of the weekend. The tournament begins on Friday, June 24th at
5pm and plans to run until midnight. Games begin at 8am on Saturday, June 25th and run until
midnight. Sunday, June 26th games begin at 8am and conclude no later than 6pm. This
tournament has been held every year since 2018 with no complaints or incidences reported. In
the past two years, extra precautions were in place for social distancing, sanitizing and mask
wearing.
Staff is recommending the tournament follow the state’s guidelines for outdoor activities that
may be in effect at the time of the tournament. Concessions may be sold at this year’s
tournament if a local organization wishes to conduct a fundraiser.
Staff recommends that the following conditions be attached to approval of the park user
permit:
• The event shall be held as described in the application.
• Event organizers shall request any utility locates that may be required for the location of
any tents, stakes, or signs.
• Event signage must be placed out of the road right-of-ways and be removed at the end
of the event.
• Event organizers shall provide trash containers and remove and properly dispose of all
waste during the event.
Options:
1) Approve the Park User Permit with the recommended conditions.
2) Amend the conditions and then approve the permit.
3) Do not approve the Park User Permit.
Recommendation: Option 1.