6.c) Staff Report-Vinterfest UpdateSCA DIA
StaffRenort
Date of Meeting: January 7, 2013
To: Parks and Recreation Committee
From: Judi Negus, Office Assistant
Re: Vinterfest Update
Agenda Item #: 6.c)
Background:
City Council approved the addition of The Pleasant Valley Cloggers to perform during Vinterfest at
their December 18 meeting. Ideally, the performance should be indoors accommodating 15 dancers.
They will provide their own sound equipment. The performance can occur at any time and they are
willing to do two shows for 45 minutes each show. I have updated the flyer to include the
performance. The flyer has been approved for distribution at Scandia Elementary by Forest Lake
Community Education.
Issue:
Will we have enough room in the hall to accommodate the performance? Who should be assigned to
coordinate the performance? Should we review the limit of chili contestants and/or vendors? (Last
year we limited the contestants to ten and the vendors to eight.)
The Committee needs to clarify responsibilities. Last year, the responsibilities were distributed as
follows:
Bildeaux:
supplied firewood for bonfire
Bildeaux:
coordinated the bake sale and local vendors (?)
Vogen:
supplied sticks for smores
Swanson:
purchased supplies for smores; created/printed/distributed poster
Lee:
provided hay bales for sledding hill
City:
provided certificate of insurance to Elim
City:
provided supplies for snow sculptures and cash prizes
City:
provided Vinterfest flyer and press releases