6.a) Staff Report-Bike Route Map Signage at Lion's ShelterSCANDIA
Date of Meeting: June 3, 2013
To: Park and Recreation Committee
From: Kristina Handt, City Administrator
staff Roor
Re: Bike Route Map Signage at Lion's Shelter
Agenda Item #: 6.a)
Background:
The PRC reviewed a map sign proposal from the Friends of Scandia Parks and Trails at the May
meeting. The committee had a number of questions and wanted changes to the map.
Staff passed the committee's request onto the Friends and they have revised the map. Karen
Schik will be at the meeting to answer any additional questions the committee has.
Issue:
Should the PRC recommend the attached bike route map be posted in a 30"x40" laminated sign
at the Hay Lake Shelter (Lion's Shelter)?
Proposal Details:
The Friends would like to place a 30" x 40" map inside the Lion's Shelter on the west back wall.
The map would be constructed of aluminum laminated material with a specific coating to protect
against vandalism or graffiti. It will not need a frame and will be secured with screws to the
wall.
City park locations have been added to the map as well as public boat landing locations. Log
House Landing is not on the map because they didn't want to encourage people to go there and
felt the area was overused already and not a place people on bikes would utilize.
Sample bike rules are included to the right of the map. The items recently required on other parks
signs such as "City of Scandia" and City of Scandia Ordinances Apply" do not appear on the
map signage. Karen indicated they felt it wouldn't be right to call them City of Scandia Bike
Routes since some routes go through May Township and Marine on St. Croix.
Fiscal Impact:
While the Friends are purchasing the initial sign, I've included a copy of the checklist used for
donations. The committee may want to consider some of those items and address whether or not
the City will have to replace it in the future should it become damaged?
Options:
1) Recommend the map as presented to the City Council
2) Require changes of the map, then recommend to the City Council
3) Do not approve a map at the Lion's Shelter
�0 . a)
CHECKLIST FOR ACCEPTING DONATIONS
Policy: For gifts valued at $250 or more the appropriate committee is to evaluate whether it is in
the City's best interest to accept the bequest.
In order to assist the committee in evaluating the impact of accepting the gift, the following
checklist has been prepared.
(1) Is the gift of lasting value to the community?
(2) Does it create potential liability issues for the City? That is, will people walk on it, sit on
it, or under it? Will construction be inspected, is construction up to current standards
(ADA accessible, for example?) Are the materials used acceptable for public
construction?
(3) Will some member of the public find the item offensive; can it be construed as having a
religious content, or offending members of a protected class?
(4) What will the potential annual maintenance cost of the gifted object be? Do the costs
outweigh the value of the gift?
(5) Does the gift carry implied duties that the City must perform? What is the cost of
performance of such duties? Does the cost exceed the value of the gift?
(6) If costs, direct or indirect exceed the value of the gift; acceptance of the gift may still be
warranted if a public purpose is being served and all understand the costs as well as the
value of the gift.
(7) Also, does the acceptance of the gift imply that the City will replace the gift when worn
out, destroyed by vandals, etc? If the gift is found to be no longer of use in the future,
may the City at that time, sell, dismantle or convert to another use?
(8) All agreements, prohibitions, etc, with respect to the gift should be noted in the minutes
or Memorandum of Agreement for future reference.
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