7.a) Staff Report-Tennis Court Resurfacing ProjectStaff Report
To: Park and Recreation Committee
From: Tim Kieffer, Maintenance Superintendent
Date: June 3, 2013
Re: Tennis Court Resurfacing Project
Agenda Item #: 7.a)
Background. The tennis courts at the Community Center are used by residents almost
on a daily basis and for summer recreation programs. The tennis courts
should be maintained for safety and liability reasons. The courts are aging
and have cracks. There are some low spots where water collects causing
the surface to scale. The Park and Recreation Committee requested that
City staff obtain quotes to resurface the tennis courts. Depending on the
sub -base, just resurfacing the tennis courts may be a short term solution
and the cracks will reappear within a few years. Staff received quotes to
resurface and reconstruct the tennis courts.
Issue: Should the tennis courts be resurfaced, reconstructed, or left alone?
Proposal: The Park and Recreation Committee should determine what maintenance
should be done to the courts, if any, and make a recommendation to the
City Council.
Fiscal Impact: The 2013 budget has $9,912 to resurface the tennis courts. The low base
bid from Dermco-LaVine Construction is $8,700 but an additional charge
of $40 per man-hour for excessive peeling will be added. The low bid
could potential be $11,100. The second lowest bid from Surface Pro is
$9,912. The cost to reconstruct the tennis courts range from $50,000 to
$60,000.
Options: 1) Recommend to the Council to have the tennis courts resurfaced by
Dermco-LaVine Construction.
2) Recommend to the Council to have the tennis courts resurfaced by
Surface Pro.
3) Reconstruct the tennis courts when funds become available.
4) Do nothing.
Recommendation: Option 2 with the intent to reconstruct the tennis courts in 10 years.
Attachments: • Quote from Dermco-LaVine Construction.
• Quote from Surface Pro.
• Quote from Tennis Court Doctor.
• Pictures of tennis courts.
DERMCO-LaVINE
f'
Recreational & Outdoor Services
3417 48th Avenue North • Minneapolis, MN 55429
fr Office: (763) 535-8250 ■ Fax: (763) 535-8335
- www.dermco-lavine.com
Tim Kieffer
City of Scandia
14727 209th St. N
Scandia, MN 55073
651-325-5218
t.kieffer@ci.scandia.mn.us
Tim,
Job: Resurface Double Tennis Court
Location: Scandia, MN
Date: 5/9/2013
We are pleased to submit a quote for resurfacing the double tennis court for the city of Scandia.
Work to consist of the following:
➢ Clean and wash surface as needed.
➢ Fill all cracks.
➢ Patch all low areas.
➢ Apply a 4 -coat color system. (2 coats of black acrylic/asphalt blend with filler: 2 coats of acrylic
color with filler.) Finish Color - Dark Green
➢ Re -stripe with 2" white lines according to U.S.T.A. specs.
➢ Clean up site.
Total:----------------------------------------------------------------------------- -- $8,700.00
Notes:
Water to be supplied by customer.
➢ Structural cracks will begin to reappear within the first year of resurfacing.
➢ If excessive delaminating and/or peeling occurs, an additional charge of $40 per man-hour will be
added. (Not to exceed $1,200 per court)
DERMCO-LaVINE, the Midwest's Recreational Expert for Four Generations.
Thank you.
Prepared by: _ Jerrod Brunelle
Accepted by:
If this bid is accepted, please sign and return the copy to us within 15 days.
Date:
PROPOSAL
RFA E PRo
We have you covered
3731 Thurston Ave
Suite 101
Anoka MN 55303
612-245-0750
www.surfacepromn.com
Revised
Proposal
Date: 5/9/2013
Proposal Submitted To:
City of Scandia
Tim Kieffer
14727 209" Street N
651-325-5218
t.kieffer9ci .scandia.mn.us
Work To Be Performed At:
We propose to preform the following:
• Resurface two 120x60 acrylic tennis court including the following:
• Power clean and scrape entire surface
• Treat court for mold using a environmentally friendly solution spray.
• Repair approximately 956 feet of structural cracks (note: cracks will reflect)
• Patch and repair low areas known as bird baths
• Apply (2) coat of acrylic court resurfacer.
• Apply two coats of acrylic tennis court paint with sand.
• Paint 2" white U.S.T.A lines.
Total for south court project $9,912.00
Payment information
Payment of 50% at start project (To be received by Surface Pro LLC before starting project)
Final payment of 50 % upon completion.
Warranty and Notes:
1. Crack -filling does not imply crack elimination. Hairline cracks will reappear. This is normal, it is called
reflection.
2. Surface Pro LLC is Not responsible for existing grades and drainage or compacting existing base.
3. Cracks if not patched will continue to expand over a period of time and conventional repair methods may
become unavailable.
4. Surface Pro LLC is not responsible for cracks returning after repair.
5. A monthly finance charge of 2% will be added to any payments past due.
*This estimate is based solely on the contractor's observations at the time of entering into this contract. If
additional concealed conditions are discovered once the work has commenced, which were not visible at the
time of entering into this contract, Contractor will identify the unforeseen conditions and notify the Customer
of any additional costs, if any.
*Customer agrees to pay for all unexpected or unanticipated extra costs, including but not limited to, soil
corrections, protection of the project from weather conditions and all other similar costs. Customer will be
responsible for all additional costs and time for work due to concealed conditions. Such conditions may also
extend the time for completion of the work under this contract.
*Estimate does not include any allowance for hazardous waste removal. All hazardous waste removal will be
treated as an unforeseen condition.
*The construction site will be a dangerous area. Customer waives all claims against builder for injuries or
damages that customer or any member of customers family, friends, or guests may suffer while on or around
the property during construction due to these and other hazards.
*All unforeseen conditions will be treated on a time and materials basis at the rate of $60.00/ hour plus
materials.
- We will remove all waste generated from our work.
- Contractor is not responsible for pets not properly restrained leaving the property.
-Direct contact with your job supervisor will be available to you at all times should you
have any questions or concerns.
All material is guaranteed to be as specified, and the above work to be performed in a
substantial workmanlike manner with payments made as follows.
All proposed work will be according to code.
Pre -Lien Notice
a. Any person or company supplying labor or materials for this improvement to your property
may file a lien against your property if that person or company is not paid for the
contributions.
b. Under Minnesota law, you have the right to pay persons who supplied labor or materials for
this improvement directly and deduct this amount from our contract price, or withhold the
amounts due them from us until 120 days after completion of the improvement unless we give you
a lien waiver signed by persons who supplied any labor or material for the improvement and who gave you
timely notice.
Respectfully submitted
Mike Langmade
This proposal may be withdrawn by us if not accepted within 30 days. Any alteration or
deviation from above specifications involving extra costs will be executed only upon
written order (minimum change order cost is $100.00), and will become an extra charge
over and above the proposal price. All agreements are contingent upon accidents, or
delays beyond our control.
Acceptance of Proposal
The above prices, specifications and conditions are satisfactory and are hereby accepted.
You are authorized to do the work as specified. Payments will be made as outlined
above.
Signature Date
Tennis Court Doctor
• ten niscourtdoctor@hotmail.com •
SCANDIA PARKS
C/O TIM KIEFFER
5-9-13
THE TENNIS COURT DOCTOR WILL FURNISH ALL MATERIALS, LABOR, AND APPLY OUR
RESURFACING EXPERIENCE TO DO THE FOLLOWING WORK ON THE SET OF TWO TENNIS
COURTS NEAR CITY HALL:
1. POWER WASIJ COMPLETE SURFACE*
*Owner t0 provide water: ( WATER TRUCK OR FIRE HYD)
2. CLEAN & LEVEL ALL CRACKS ( acrylic binder)
3. PROVIDE ONE BIRD BATH APPLICATION TO LOW AREAS (?3116" )
WILL LESSEN THE PONDING BUT WILL NOT ELIMINATE THE STANDING WATER
4. APPLY 2 ACRYLIC RESURFACER_ OATS ON ENTIRE TENNIS COURT SURFACE
5. APPLY 2 FORTIFIED ACRYLIC COLOR COATS ON ENTIRE TENNIS COURT SURFACE
*COLOR: GREEN*
7. TAPE & HAND PAINT PLAYING LINES TO REGI,ILATION
FOR THE SUM OF:
SIXTEEN THOUSAND EIGHT HUNDRED SIXTY DOLLARS ($16,860.00)
THE EXISTING STRUCTURAL CRACKS WILL RE -OPEN AS HAIR LINE CRACKS DUE TO:
1. MOISTURE UNDER ASPHALT MAT
2. SURFACE TENSION ALONG CRACK EDGES
3. CLIMATE CHANGE: freeze/thaw
PLEASE SIGN & EMAIL BACK IF ACCEPTED
COR LL
RICHKUNZ
The T n Court Doctor
12005 31" Avenue North • Minneapolis, Minnesota 55441
Phone/Fax: (763) 545-7946 • Mobile: (612) 501-5264
Website: Tenn isCourtDoctor.com
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