7.a) Staff Report-Taco DazeSCDIA
Staff Rcnr�
Date of Meeting: July 1, 2013
To: Park and Recreation Committee
From: Kristina Handt, City Administrator
Re: Taco Daze
Agenda Item #: Ta)
Background:
Taco Daze will be held on Saturday, September 7`h this year. The theme this year is "Beam Me Up
Swedie."
Traditionally, the Parks and Rec Committee has been involved in the Dodgeball Tournament.
Issue:
Should the PRC do anything different for Taco Daze this year?
Proposal Details:
An updated flyer, rules and signup form are included in your packet. The committee should decide if
anything needs to be changed on the flyers-i.e. times, fee, paid referees or volunteers, etc.
The committee also needs to assign duties/roles for executing the dodgeball tournament. There was a
problem last year with the handling of the funds that resulted in some teams not paying the appropriate
registration fee and the referees only bei»g paid $40 despite the $50 discussed at committee meetings last
summer. Staff will handle the registrations up to September 6`h; however a committee member needs to
be identified to be responsible for handling of the funds on the day of the event.
Are any additional supplies needed -T-shirts? Referee vests? Dodgeballs? Whistles? Stop watches?
Fiscal Impact:
There is approximately $1,870 left in the events budget for this year.
For the past two years, approximately 12 teams registered each year. If they all pre -registered the revenue
would be $360. If four referees are paid $50 each then $160 would be available to purchase other supplies
if the event revenue is expected to cover the expenses. The City spent $334 on t -shirts last year. Are more
needed this year?
Recommendation:
1) Designate committee member responsibilities for day of the event..
2) Determine which supplies are need and staff will purchase.
3) Review flyers for any needed changes.