6.a) Staff Report-Hockey Rink Fundraiser§CANDIA
Staff Report
Date of Meeting: September 9, 2013
To: Park and Recreation Committee
From: Kristina Handt, City Administrator
Re: Hockey Rink Fundraiser
Agenda Item #: 6.a)
Background:
Corey Roberts has contacted the City to inquire about holding a hockey tournament fundraiser in
Scandia. The current Ice Rink Reservation Policy does not allow reservations on the weekend. It
also prohibits alcohol on the rink. A copy of the policy is included in your packet. Additionally,
if more than 100 people attend a Park User Permit would be required. This permit must be
approved by the City Council. A copy of the permit application is available in your packet.
Issue:
Should the hockey rink be reserved for a fundraiser for one weekend this winter?
Proposal Details:
Roberts Funeral Home is interested in hosting a community (adult) outdoor hockey tournament
in Scandia that would serve as a fundraiser. The goal would be to raise money for a specific
area non-profit organization that would change from year to year along with creating a festive
winter event for the community. Below are some possible organizations/groups:
Scandia Outdoor Rink — general fund or improvement.
Scandia Fire Dept.
Forest Lake outdoor rinks — general fund improvement.
A select community family in a crisis situation.
The Roberts Funeral Home would sponsor and organize the event with food/beverage (beer) and
team registration proceeds to be the bulk of the fundraising. It could be called "The Scanley
Cup".
The amount of time the rink will need to be used for the special event would be determined by
the number of teams involved. For the first year, Corey estimates we should be able to fit the
schedule in on a Friday night and all day Saturday with 6 to 10 teams maximum.
Fiscal Impact:
As discussed previously, the City cannot spend any funds on fundraising so private parties would
need to be responsible for any expenses.
Proceeds from the fundraisers that could be used to benefit organizations but the amount is
unknown at this time. The City Council would have to accept any donations to the City or its
departments by resolution following the event.
Options:
l) Recommend the Council allow this special event to reserve ice rink time for a Friday and
Saturday this winter.
2) Recommend the Ice Rink Facility policy be amended to allow reservations on the
weekend.
3) Do not recommend this event to the Council
Recommendation:
Option 1. Event organizers would still have to complete a park user permit application if more
than 100 are anticipated. Further discussion needed on alcohol issue.
SCANDIA
14727 209`h Street North
Scandia, Minnesota 55073
(651) 433-2274
Ice Rink Reservation Form
Single Date or Weekly Use:
Day/ Date to be Reserved:
Name:
Street Address:
City/ State/ Zip:
Description of
Use:
Weekly ($200/ hr plus sales tax for entire season)
Single Use/ Special Event—Weekday (no charge)
Time (to/from)
Phone:
E-mail:
Acknowledgement/ Signature:
I hereby acknowledge receipt of a copy of this reservation form and the attached policies, and accept the
responsibilities listed therein. I understand that violation of the policy may result in the cancellation of your
reservation and/or denial of future use of the facilities.
Signature:
City Representative Si ature:
Date:
Date:
Fee Paid:
Rental fee:
Sales tax (7.125°/x):
Total:
CITY OF SCANDIA ICE FACILITY
Operating Hours
Facility is open 4:00 p.m. to 9:00 p.m., Monday through Thursday; 4:00 p.m. to 10:00
p.m. Friday; Noon to 10:00 p.m. Saturday, and Noon to 9:00 p.m. Sunday, weather
permitting.
Reservation Policy
Hockey rink—the rink is available for reservations on Monday, Tuesday and Thursday
from 6:00 p.m. to 9:00 p.m. The rink may be reserved for weekly use, $200 per hour
plus sales tax, for the season. No refunds will be issued if weather conditions or other
factors outside the city's control prevent use for all or part of the season. Reservations
are limited to FLAA Hockey until December 1. Must be a resident to reserve rink.
Single -use reservations are accepted on weekdays at no charge.
Pleasure rink—no reservations accepted. Open pleasure skating at all times, no
hockey permitted.
General Rink Policies
1. Facility hours of operation are subject to change because of weather or other factors.
2. ALL HOCKEY PLAYERS SHALL WEAR HELMETS while on the ice.
3. SKATERS ONLY on the ice. No broomball unless it is scheduled.
4. SKATERS MUST CLEAR THE ICE WHEN THE ZAMBONI IS IN USE.
5. ATTENDANT ON DUTY IS IN CHARGE. Failure to comply with attendant's
requests will result in the expulsion of the offender(s) from the rink/warming house
for the day. Repeat offenders may be prohibited from the rink for the remainder of
the season.
6. No smoking or alcoholic beverages allowed. NO EXCEPTIONS.
7. Profanity, rowdiness, unsportsmanlike conduct is not tolerated. Failure to comply
will result in expulsion of the offender(s) from the rink/warming house for the day.
8. Destruction or defacing of ice rink property, inside or outside is prohibited.
Offenders will be prohibited from the rink/warming house for the remainder of the
season.
9. Food and snacks are not allowed on the rinks, but are allowed in the warming house.
Discard your trash in the trash barrels provided.
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SCA DIIA
14727 _ 0 ars' Street North
Scandia, Minnesota 55073
(651) 433-2274 www.ci.scandia.mn.us
Park User Permit
Type of Permit Requested (Check all that Apply):
Extension of Park Hours
Signs/ Placards
Name:
Street Address:
City/ State/ Zip:
Date(s) of Event/ Use:
Erection of Structures
Gathering > 100 People**
** Require City Council Approval
Description of Use (including approximate number of people):
Phone:
E-mail:
Sale of Articles
Discharge of Fireworks**
Acknowledgement/ Signature:
I hereby acknowledge receipt of a copy of this application form and Ordinance No. 133, Establishing Rules and
Regulations for Scandia Parks, and agree to abide by the ordinance and any other conditions that the City of
Scandia may place upon issuance of this permit.
Si ature. Date:
Conditions of Approval:
City Representative Signature: Date:
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