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02-06-12 Minutes City of Scandia Park and Recreation Committee February 6, 2012 Members Present: Alex Bildeaax (Chair), Tom Vogen, Mike White, Dan Lee, Matt Rasmussen, Greg Zauner Members Absent: None Guests: Sally Swanson (City Council Rep), Anne Hurlburt(City Administrator), Laurie Monson (Recreation Coordinator), Nancy Ha11-Morris. The meeting was called to order at 7y05 Approval of Agenda: The Agenda was approved. Approval of Minutes: The minutes of the January 9, 2012 meeting were approved. I REPORTS II City Council Meeting: The Community Market plans were discwssed. No ac€ion taken. NEW BUSINESS Elections: The Commiftee discussed selection of Chair, Vice-Chair and Recording Secretary for 2012. Lee recommended Bildeaux for Chair and Rasmussen for Vice-Chair. White nominated himself for Chair. A vote was taken by show of hands. Zauner, Lee, Bildeaux and Vogen voted for Bildeaux. Rasmussen initially abstained and then declined his nomination for Vice-Chair and voted for Bildeaux for Chair. A vote was taken for White as Vice-Chair and all were in favor. Lee motioned to table voting for Secretary until next month's meeting. Zauner seconded. Motion passed—all in favor. Summer Recreation Programs: Monson rnet wifh Lakamaga last week to discwss surnmer programming. The same classes that were offered last year will be offered again this year. The instructors for tennis and skateboard camp will be coming back to teach again this summer. Some new ideas were discussed including, swimming lessons, pontoon ride/picnic/swim, drarna camp. Hurlbwrt brought up the concern that Forest L;ake Community Education may not let us advertise swimrning lessons since they already have a peogram in place. This would mean revising the brochure for � distribution at the school. Monson will not be at the March meeting but will send an email update to the ' committee. i . , OLD BUSINESS , Vinterfest: Vinterfest was fairly well attended even though some activities were camcelled due to warm ' weather. White suggested putting it on the agenda as early as October for next year's event. Swanson suggested sending home a flyer with kids at Scandia Elementary next year and having better signage '�, (sandwich boards). Hurlburt relayed a complaint from a citizen about the bonfire. The person felt the ', , wood may have been construction debris and have nails in it. They also felt fhe fire wasn't well supervised. There was also a suggestion that the committee should have hats or sweatshirts to idenfify themselves as committee members for next year so people would know who to�approach with questions or comments. Winter Recreafion Progcams: This is the last week for the skating program. Some weeks have been too warm to skate, but the kids just played outside on those days. 1 � Monson met Holly Cardoni who runs Ice Buddies Skating classes in Chisago and Taylors Falls. She is interested in running some classes with Scandia next winter. Cardoni typically rents the ice time, but Scandia has never rented to a for-profit bwsiness before. Monson will rneet with her in the next few weeks to discuss opfions. Eagle Scout Project: Boesel is on schedule with his project. No other discussion. Sign for Wayne Erickson Memorial Ball Park: Hurlburt will have the city staff take down the trees at the ball field so the sign can get placed when weather permits. Scandia Community Market: A logo has been selected for the market and dates set(June 13— September 26) wifh a Fall Festival in October. There was discussion about signage and the types of signs needed. One of the vendors has volunteered to make a few sandwich board signs. Hurlburt reminded the group about the city's sign orciinance. There was also discussion about raising vendor fees this year. Zauner stated that Chisago is starting a new market this year and charging $50 per season and $15 per night. White recommended raising Scandia Community Market fees to $50. The group discussed several options. Rasmussen motioned that fhe Community Market fees should be $45 for the season and $15 per night, with a $45 maximum. White seconded. Motion passed—all in favor. Permit System at Log House Landing: The group does not want to pursue a permit system at this time and will take this off the agenda. ADDITIONS TO THE A6ENDA Skating Rink: White notified the board that the Plastic sheets arownd the rink are bad and sorne need to be replaced. The sheets are approximately $20-$25 each. Hurlburt asked White to determine how rnany he needs and suggested this be added to the maintenance budget to replace 10-12 sheets on a yearly basis. Rasmussen has talked to Simplex Construction about painting the exterior of the warming house. They are willing to donate the supplies, buf he was unsure about labor costs. The bwilding is stwcco so it can't be painted using volunteers. Rasmussen will get a break down cost for labor and supplies to the committee. Agenda items for next meeting: Painting warming house, parking lot for Lilleskogen, grills for ball feld, Community Market signs, Eagle Scout Project, sign for Wayne Erickson Memorial Ball Park, setting volunteer dates. Adjournment: The rneefing adjourned at 8:48 pm. RespectPully submitted, Laurie Monson Recreation Coordinator 2