6. Staff Report- Council Chambers AV Install
Staff Report
Date of Meeting: 04/06/2022
For: Honorable Mayor and Council
From: Charles Fischer - Director of Public Works
Subject: Council Chambers Audio Visual
Background:
Since the onset of the Covid-19 pandemic and policies related, the City Council has been meeting in the Main
Hall for public meetings. An upgrade to the audio-visual equipment by EMI Audio was completed to support
the ability to stream and have live interaction with remote members of the Council, residents, or other
professionals. The upgrade to the Main Hall resulted in at a cost of $84,824.77. In recent meetings, the Council
has suggested moving meetings back in to the Council Chambers. To have the same capabilities as the Main
Hall, the Council Chambers will require an upgrade to the AV system. The Cable TV Fund will be used to
support the upgrade of the AV system.
Issue:
To fully utilize the Council Chambers, an upgrade of the AV system is required to match the capabilities of the
Main Hall and to continue remote live interaction during meetings. Should the City upgrade the AV system in
the Council Chambers to match the Main Hall system?
Proposal Details:
Public Works received a quote from EMI Audio , the same supplier and installer of the original system, which
includes all necessary hardware, components, and equipment to complete the Council Chamber upgrade.
Public Works contacted EMI to ensure a complete match of new equipment to the originally installed system.
The new system components will match the existing system and will be able to run together or independently
between each room. The Hall or Heritage Rooms will be available for overflow if the Council Chamber Room is
unable to support a high volume of spectators or presenting parties. The timing of the installation will be
weighed heavily on the approval of this proposal and at that time all the necessary components will be
ordered for the project. Delay in the availability of products is only growing and a timely approval will allow a
closer return to the Council Chambers. (See Packet Item: EMI Quote Council Chambers Upgrade)
Fiscal Impact:
The fiscal impact to upgrade the Council Chambers is $38,680.18 and will be supported by the Cable TV Fund.
Options:
1. Upgrade the AV system through EMI Audio in the amount of $38,680.18 for the ability to move public
meetings back into the Council Chambers.
2. Do not upgrade the AV equipment at this time.
Recommendation:
Option 1.
4719 42nd AVE N
Robbinsdale, MN 55422
612-789-2496 Phone
612-789-2873 Fax
www.EMIAudio.com
Quote
q12638
Thu 3/17/2022 10:00AM
JEFF GEISLER
On Account
Status:
Quote #:
Terms:
Operator:
Quote To:
CITY OF SCANDIA
Customer #: 24411
651-433-2274 Phone
14727 209 ST N.
Scandia, MN 55073
Salesman: Jeff Geisler Jeff@EMIAudio.com
-
-
This quote will move the portions of the AV system into the Council Chambers, leaving a usable event system in the Hall. The
control room will not be moving. Much of the system will be split to create 2 complete AV systems.
Work to be done:
Two additional cameras will be installed in the Council Chambers.
The networked Wireless mic system will be expanded to work in both rooms. The Charging system will be place on the
network to allow mics to be used in either room.
A 2nd speaker zone will be created in the Council Chambers with new additional speakers installed over the Council.
A network switch will be added for the devices added to the Council Chambers.
The wired mics will be removed from the Council Chambers.
New video distribution will be added to the Council Chambers to provide signal for TVs. There will be 2 jacks for TVs. A third
jack will be added to Heritage Hall for overflow from the Council Chambers.
A Small laser projector with a ceiling mount will be installed in the Council Chambers.
An HDMI input will be added to the Council Chambers
Add wireless access Point to Council Chambers to operate IPad.
ItemsQty Each Price
KRAMER WP-789T HDMI WALL PLATE TRANS.$379.50$379.501
KRAMER VM-4DT $1,122.00$1,122.001
KRAMER RK-1 RACK ADAPTER $159.98$79.992
KRAMER BK UNIKAT CABLE PER FT $600.00$0.601000
RJ-45 Wall Plates $127.95$42.653
RTI KA-8 TOUCH SCREEN $1,025.00$1,025.001
MISC CABLE/CONNECTORS/FASTENERS $250.00$250.001
WEST PENN 25224B 18-2 PLENUM $84.00$0.42200
WEST PENN 254246 CAT 6 PLENUM $280.00$0.56500
LABOR EMI AUDIO $8,400.00$8,400.001
Begin at: 9:00:00AMTue 6/ 8/2021
VADDIO ROBOSHOT 30E 1LINK CAMERA WHITE $11,470.00$5,735.002
VIVITEK DH3660Z LASER PROJECTOR $2,625.00$2,625.001
CHIEF KITPD0203W PROJECTOR MT KIT $499.00$499.001
KRAMER C-HM/HM-3 3' HDMI CABLES $25.40$12.702
PR BOSE DESIGNMAX DM3C IN WHITE $610.00$305.002
LUXUL AMS1208P 12 PORT SWITCH $465.49$465.491
SHURE MXWAPT8 ACCESS POINT $7,162.00$3,581.002
KRAMER VP-440H2 4K SWITCHER SCALER $1,955.25$1,955.251
KRAMER VM-2H2 HDMI SPLITTER 4:4:4 $668.26$334.132
RTIESCE ETHERNET TO SERIAL ADAPTOR $135.00$135.001
RTI RCM4 IT RELAY MODULE $215.00$215.001
LUXUL SAP-1510 ACCESS POINT $421.35$421.351
Contract-Params.rpt (4)Printed On Thu 3/17/2022 11:31:52AM Software by Point-of-Rental Software www.point-of-rental.com
Store Hours: 10-5pm Mon-Sat Modification #1
Page 2 of 2CITY OF SCANDIAq12638Quote #:
Quote valid for 7 days
Quote valid for 7 days
Quote
CITY OF SCANDIA
Signature:
$38,680.18 Project Total:
Paid:
$38,680.18 Total:
Subtotal:
Sales:
$0.00
$38,680.18
$38,680.18
Contract-Params.rpt (4)Printed On Thu 3/17/2022 11:31:52AM Software by Point-of-Rental Software www.point-of-rental.com
Store Hours: 10-5pm Mon-Sat Modification #1