05-07-12 Minutes , _ - �-
City of Scandia Park and Recreation Committee
May 7, 2012
Members Present: Alex Bildeaux (Chair), Tom Vogen, Mike White (Vice-Chair), Dan Lee, Matt .
� Rasmussen, Greg Zauner
Members Absent: None
Guests Present: Mayor Randall Simonson, Sally Swanson (City Council Rep), Beryl Halldorson (citizen)
Staff Present: Laurie Monson (Recreation Coordinator), Anne Hurlburt(City Administrator)
The meeting was called to order at 7:00 pm
Approval of Agenda: The Agenda was approved with the addifion of Tennis Courts under New
Business.
Approval of Minutes: The following changes were made to the minutes from the April 2, 2012
meeting:
• Old Business (a) —take out last sentence��Tom Vogen will get in touch with Friends of
Scandia Parks for future dates and projects."
• New Business (a)—add Tom Vogen as liaison for Sign at Log House Landing and Change
funding source to National Park Service
• Add guests that were present at the meeting — Lisa Schlingerman, Karen Schick, Sonja
Borg
• New Business (c) —Add Sally Swanson updated that Jim Schneider would do brick work
and possibly donate labor/materials. Matt will purchase grills.
Motion made by Lee to approve minutes with changes. Rasmussen seconded.
Reports
a) Chair's Report: Ciry Counci4 Meeting-- Bildeaux updated the council on Lilleskogen Park. No
action taken.
b) Committee Reports:
• Lilleskogen Park Subcommittee: Lee reported that fhe trees have been cut and
stumps removed from the ground. It was too wet to get a trwck in to remove stumps
bwt that should be done soon. Next steps will be too stake parking lot and prepare for
curbing and black top. Lee is checking on getting an excavator to volunteer services. If
he can't find anyone to volunteer he will start getting bids.
• Scandia Community Market: We currently have 12 vendors registered for the
market. Swanson is checking on pricing to run a series of ads throughout the summer to
promote special events at the market. The next market meeting will be Monday, May
14th at the Gammelgarden.
c) Staff Reports: Summer Recreation Program-- Monson reported that registrations are coming in
for several rec programs already. Press releases are being sent out.
New Business
With no objections from the Committee, Chair Bildeaux changed the order of the agenda to discuss Yard
WaSte Composting prior to other New Business items.
a) Yard Waste Composting: Beryl Halldorson asked the committee to consider adding a public
composting site in the city to help prevent phosphorus run off into Bone Lake and other area
lakes. She would like to see it open to everyone, not just Scandia residents. The cornmittee will
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be adding the topic to next month's agenda. Staff will provide background information on zoning
requirements, city-owned land, and composting sites in surrounding communities.
b) Meeting Procedures and Policies: Mayor Simonson spoke about his concern for the
communication breakdown within the PRC. He asked committee members and Swanson about
their roles and responsibilities and their goals for the committee. There was also discussion about
how citiiens can bring issues to the comroittee. Adding a"public forum"to the agenda and
asking that written requests for agenda items be submitted the week before the rneeting were
discussed. This needs to be added to the bylaws; staff will draft a bylaw change for
consideration at the next meeting.
c) Recording Secretary: There is currently no Secretary to take minutes and no one on fhe
committee seems to want the position. Hurlburt suggested the PRC ask fhe council to have a
staff person at the meetings to take minutes and prepare meeting packets ahead of time. PRC
bylaws would need to be arnended; she will draft this for the next meeting.
Lee moved to ask the Council if staff could take minutes at future Committee
meetings. Zauner seconded. Motion passed—all in favor.
d) Tennis Courts: This will be tabled until the next meeting.
Old Business
a) Set Volunteer Work Dates: Bildeaux wants to have a procedure in place for volunteers that
may go out on their own to cut bucKthorn, etc. This will be added to next month's agenda.
The following work dates were set:
• Wednesday, May 16th (6:00 p.m.)— install grills at ball field (Rasmussen)
• Wednesday, June 13th (6:00 p.m.)— paint inside of warming house (Rasmussen)
• Satwrday, June 23`d (9:00 a.m.)—Wind in the Pines (Vogen)
b) Warming House Repairs: Rasmussen reported that Dana will coat the warming house within
the next few weeks to prepare for new stucco. The job will be completed by June 17.
c) Log House Landing: Vogen met with Lisa Schlingerman to discuss signage. The new sign will
� be a small kiosk with 3 sides. Hurlburt reported that someone stole all the No Parking signs and
posts af the landing.
d) Ball Park Improvements: Swanson reported that the posts for the new sign are done. Jim
Schneider donated bricks and labor. Boy Scout Zach Boesel will do landscaping. He will probably
have a plan to present at the next meeting. There will be a celebration event at the ball field on
June gcn ,
Agenda for Next Meeting ()une 4, 2012)
• Recomrnendations for 2013 Budget and 2013-2017 CIP Update
• Composting Site
• Bylaws
Adjournment: The meeting adjourned at 10:23 pm.
Respectfully swbmitted,
Laurie Monson �
Recreation Coordinator
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