4.a) 05-07-12 Minutes \ " I �/
City of Scandia Park and Recreation Committee
May 7, 2012
Members Present: Alex Bildeaux (Chair), Tom Vogen, Mike White (Vice-Cfiair), Dan Lee, Matt
Rasmussen, Greg Zawner
Members Absent: None
Guests Present: Mayor Randalt Simonson, Sally Swanson (City Council Rep), Beryl Halldorson (citizen)
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Staff Present: Laurie Monson (Recreation Coordinator), Anne Hurlburt(�'iijr;Adrninistrator)
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The meeting was called to order at 7:00 pm .�'
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Approval of Agenda: The Agenda was approved with the addit on of Tennis Courts under New
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Business. �
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Approval of Minutes: The following changes were made,to the minutes from tlie April 2, 2012
meeting: .
• Old Business (a)—take out last sentence`�Torn Vogen will get in touch wifh Friends of
Scandia Parks for future dates and projects."
• New Business (a)—add Tom Vogen as liaison for Sign at Log Howse Landing and Change
funding source to NationafrPark.Service
• Add guests that were present-at the meeting - Lisa Schlingerman, Karen Schick, Sonja
Borg �
• New Business (c) —Add Sally;Swanson updated that.7im Schneider would do brick work
and possibly donate labor/materials. Matt will purchase grills.
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Motion made by Lee to approve minutes with.cfianges. Rasmussen seconded.
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Reports ��.� . � ���',
a) Chair's Report: City:Council:Meeting'== Bildeaux updated the council on Lilleskogen Park. No
action"taken = �
b) Commiitee Reports: ' '.�
� . : Lilleskogen'Park'Subcommittee: Lee reported that the trees have been cut and
'� stumps removed.from`the ground. It was too wet to gei a truck in to remove stumps
"� but that should�be done'soon. Next steps will be too stake parking lot and prepare for
- curbing and black`top. Lee is checking on getting an excavator to volunteer services. If
� he can't find ar�yone to volunteer he will start getting bids.
• Scandia Com'�mu`nity Market: We currently have 12 vendors registered for the
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market., Swanson is checkimg on pricing to run a series of ads throughout the surnmer to
pro�ote special events at the market. The next market meeting will be Monday, May
14�h at the Garnmelgarden.
c) Staff Reports: Summer Recreation Program-- Monson reported that registrations are coming in
for several rec programs already. Press releases are being sent out.
New Business
With no objections from the Comrnittee, Chair Bildeaux changed the order of the agenda to discuss Yard
Waste Composting prior to other New Business items.
a) Yard Waste Composting: Beryl Malldorson asked fhe committee to consider adding a public
composting site in the city to help prevent phosphorus run off into Bone Lake and other area
lakes. She would like to see it open to everyone, not just Scandia residents. The committee will
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be adding the topic to next month's agenda. Staff will provide background information on zoning
requirements, city-owned land, and composting sites in surrounding communities.
b) Meeting Procedures and Policies: Mayor Simonson spoke about his concern for the
communication breakdown within the PRC. He asked committee members and Swanson about
their roles and responsibilities and their goals for the commiftee. There was also discussion about
. how citizens can bring issues to the committee. Adding a"public forum"to the agenda and
asking tFiat written reqaests for agenda items be submitted the week before the meeting were
discussed. This needs to be added to the bylaws; staff will draft a bylaw change for
consideratiom at the next meeting.
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c) Recording Secretary: There is currently no Secretary to take minutes and no one on the
committee seems to want the position. Hurlburt suggested the•RRC ask the council to have a
staff person at the meetings to take minutes and prepare mee�ting packets ahead of time. PRC
bylaws would need to be amended; she will draft this for tlie next rneeting.
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Lee moved to ask the Council if staff coutd take`riiinutes at future Committee '
meetings. Zauner seconded. Motion passecl�`all in favor. �`
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d) Tennis Courts: This will be tabled until the next meeting. �_
Old Business ;° �" ,
a) Set Volunteer Work Dates: Bildeaux wanfs to heve a procedure in place for volunteers that
may go out on their own to cut buckthorn;etc. This will.be`added to next month's agenda.
The follo,wing work dates were set: ` �
• VVednesday, May 16th(6:00 p.m.)- instalhgrills at ball field (Rasmwssen)
• VVednesday,June 13�h (6:00 p rn:)=,Paint inside of warming house (Rasmussen)
• Saturday;June'23`d(9':00 a.m r 1Nind in the Fines(Vogen)
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� b) Warsning House=RepaOrs Rasmussen reported that Dana will coat the warming house within
fhe next few weeks;to prepar�e for_new stucco:�The job will be completed by June 17.
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c) Log Hguse Landing:�Vogen met with Lisa Schlinge'rman to discuss signage. The new sign will
be a srnall kiosk�with 3 sides . Hurlburt reported that someone stole all the No Farking signs and
��posts at the landing:` ,:::,`< ,
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d) Bail Park Improvements: Swanson reported that the posts for the new sign are done. Jim
Sctineider donated bricks and labor. Boy Scout Zach Boesel will do landscaping. He will probably
have a plan to present at the next meeting. There will be a celebration event at the ball field on
Jwne;8�h; b`
Agenda for Next INeeting (7une 4, 2012)
• Recomrnendations;fo'r 2013 Budget and 2013-2017 CIP Update
• Composting Site
• Bylaws
Adjournment: The meeting�adjourned at 10:23 prn.
Respectfully submitted,
Laurie Monson�
Recreation Coordinator
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