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10. Capital Improvement Program Update �� Memo SC��NDIA To: Park and Recreation Committee From: Anne Hurlburt,City Administrator Date: May 23,2011 Re: Capital Improvement Program(CIP)Update The Capital Improvements Committee will be meeting on June 1, 9 and 15 (and possibly additional dates)to review the CIP update for 2012-2016. Mike White is the Park and Recreation Committee's representative to that group. Their recommendations will be used by the City Council as they discuss the 2012 budget, and later this fall as the Planning Commission holds the public hearing on the CIP and the Council adopts it at the same time as the budget far the upcoming year. Every year,the Park and Recreation Committee reviews the CIP to make recommendations on how existing projects might be changed and/or new projects added. I recommend that you begin this discussion your June 6 meeting, and possibly continue it at your July meeting. Attached to aid your discussions are the following items showing Ice Rink and Parks and Recreation projects in the current CIl': a) Project Listing, Ice Rink and Parks and Recreation(Active Projects,from All Years) b) Projects by Deparirnent, Ice Rink and Parks and Recreation(2012-2021) c) Project Detail Sheets,Active Projects d) Pending Projects List,Parks and Recreation e) Project Detail Sheets,Pending Projects � � C: �/ 1lC� �r City of Scandia, Minnesota �`� / Capital Improvement Program � PROJECT LISTING Includes Projects from All Years Ice Rink � Status Proiect# Proiect Name Active IR-002 Zamboni Replacement __ _ Parks and Recreation � Status Proiect# Proiect Name Active PR-001 Lilleskogen Park Improvements Active PR-002 Wind in the Pines Park Active PR-007 Lighted Ball Field Improvements--Infield DRAFT 2012-20/6 Update Monday,May 23,201! / City of Scandia, Minnesota . Capital Improvement Program PROJECT LISTING Includes Projects from All Years �Ice Rink � Status Proiect# Proiect Name Completed IR-001 Hockey Rink Board Replacements Active IR-002 Zamboni Replacement !Parks and Recreation � Status Proiect# Proiect Name Pending PR-003 Hay Lakel Lions Park Athletic Field Pending PR-004 Playground Equipment Hay Lake/Lions Shelter Pending PR-005 Skateboard Park Pending PR-006 Trail Acquisition and Development Pending PR-008 Lighted Ball Field Improvements Pending PR-009 Playground Equipment Replacement-Community Center Pending PR-010 Playground Equipment Replacement-Ballfield Pending PR-011 Big Lake School Park Improvements Pending PR-012 Bone Lake Park Improvements Pending PR-013 Children's T-Ball Field Improvements Pending PR-014 Village Center Pedestrian Connection Active PR-001 Lilleskogen Park improvements Active PR-002 Wind in the Pines Park Active PR-007 Lighted Ball Field Improvements--Infield DRAFT 2012-2016 Update Monday,May 23,2011 � 0 0 � o � h � � � e{ Q N � M � N � N N N N �"� >, � rl C N e N � O N O N � O N 00 O N l� n O cd � W N � b4 � O � O [��•///•� �c � FFIi��yyI ~ � ~ � N ,••i +" N � � N W � � °��' � A o � o � N � � N pq U � � v, � o r/� � � N o ti V � o 0 0 0 0 � o o � � � � � W N � < M M 1� �..+ •�v U � � U a o o a o a M � o � � � p r� o � � N � � � N � � � � ...i o o p N � � � �+' •� c w .h .h O � � � � E� � g F� E" 0 0 0 � � p a a a O E"� C� � � A u w � � � c V a N � � � � c�7 �4 � o � i.i p L v' E �aV/i E a E � `c W � Qy N y � '� � c � 1 � � C d d LL � � � � � y � N C� � L � o � Y c � � � i.. � 6> V E C� N � � Q A �~ N �a J �i J � Capital Improvement Program 2012 rh,� 2016 Department Ice Rink City of Scandia, Minnesota conta�� — Type Replacement ' Project# IR-��2 Useful Life 25 years rro�e��Name Zamboni Replacement ' Category EquipmenU Vehicles Priority N/A Description Replacement of(used)Zamboni for outdoor ice rink Current machine good for 5 years 2014) Justitication End of useful life of existing equipment. Expenditures 2012 2013 2014 2015 2016 Total Equip/Vehicles/Furnishings 40,000 40,000 Total 40,000 40,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Replacement Fund 40,000 40,000 Total 40,000 40,000 DRAFT 2012-2016 Update Monday,May 23,20/1 � Capital Improvement Program 2012 rh,-� 2016 Department Parks and Recreation City of Scandia, Minnesota Contact Park and Rec Committee _ _ TYPe Improvement Project# PR-��l Useful Life 20 years Project Name Lilleskogen Park Improvements Category Park Improvement Priority 2:High priority Description Preliminary Cost Estimate from Lilleskogen Park Plan,January 2007 & estimates from SRF Inc.,April 2008 Phase 1,2009 ($24,800) 1. Site surveying and engineering for water control structure: $13,800 2. Construction/earthwork: $10,000 3. Weed Management: $1,000 Phase 2, 2011 4. Vegetation Restoration $12,300 Phase 3, 2012 ($143,075) 5. Site utilities: $8,000 6. Bituminous and concrete pavement and boardwalk: $130,075 7. Electrical (parking lot security lighting) $5,000 Phase 4,2013 ($47,500) 6. Vegetation removals($21,500) 7. Landscaping/vegetation restorations($26,000) Phase 4, 2013 ($36,000) 8. Site furnishings(picnic shelter, tables,benches, signage etc.) Justification #1 priority of Park and Recreation Committee Park is gateway to village center; connection to pedestrian trails, accessible to school. Expenditures 2012 2013 2014 2015 2016 Total Construction/Maintenance 143,075 47,500 15,000 205,575 Equip/Vehicles/Furnishings 21,000 21,000 Totai 143,075 47,500 36,000 226,575 DRAFT 2012-20/6 Update Monday,May 23,2011 /- Capital Improvement Progtam 2012 thru 2016 Department Parks and Recreation City of Scandia, Minnesota Contact Park and Rec Committee Funding Sources 2012 2013 2014 2015 2016 Total Park Improvement Fund 143,075 47,500 36,000 226,575 Total 143,075 47,500 36,000 226,575 DRAFT 2012-201 h Update Monday,May 13,2011 � Capital Improvement Program 2012 chru 2016 Department Parks and Recreation City of Scandia, Minnesota Contact Park and Rec Committee , Type Improvement Project# PR-��2 Useful Life 20 years ' rro�e�r Neme Wind in the Pines Park Category Park Improvement Priority 3: Worthwhile Description Site Survey and Boundary Markers-$4,800(2010) Signage/furnishings--$2,000(2011) " Natural Resources Management Plan-- $10,000(2013) Justification Second prioirty of Park and Recreation Committee. Stairs/trail improvement needed to allow use of steep trail without erosion and keep users from trespassing on private property. Expenditures 2012 2013 2014 2015 2016 Total Planning/Design 10,000 10,000 Ta� 10,000 10,000 Funding Sources 2012 2013 2014 2015 2016 Total Park Improvement Fund 10,000 10,000 Total 10,000 10,000 DRAFT 2012-2016 Update Monday,May 23,201] V Capital Improvement Program 2012 ch,-u 2016 Department Parks and Recreation City of Scandia, Minnesota canra�� - ___ __ Type Maintenance Project# PR-�07 Useful Life 20 years Project Name Lighted Ball Field Improvements--Infield Category Park Improvement Priority 3: Worthwhile Description Grade and rebuild infield to correct drainage; grade and plant trees behind west outfield fence. (Cost undetermined.) Justlfication Requested by Scandia Softball Association. Expenditures 2012 2013 2014 2015 2016 Total Construction/Maintenance 0 0 Total 0 0 Funding Sources 2012 2013 2014 2015 2016 Total Other/TBD 0 0 Total 0 0 DRAFT 2012-2016 Update Mondav,May 23,20/1 / City of Scandia, Minnesota Capital Improvement Program PENDING PROJECTS (Includes projects with a'Status'set to'Pending') Project Name Department Project# Priority Project Cost Pending Hay Lake/Lions Park Athietic Field Parks and Recreation PR-003 4 39,000 Playground Equipment Hay LakelLions Shelter Parks and Recreation PR-004 4 25,000 Skateboard Park Parks and Recreation PR-005 4 75,000 Trail Acquisition and Development Parks and Recreation PR-006 3 0 Lighted Ball Field Improvements Parks and Recreation PR-008 4 0 Playground Equipment Replacement-Community Center Parks and Recreation PR-009 nla 25,000 Playground Equipment Replacement-Bailfield Parks and Recreation PR-010 nla 25,000 Big Lake School Park Improvements Parks and Recreation PR-011 4 0 Bone Lake Park improvements Parks and Recreation PR-012 4 0 Children's T-Ball Field Improvements Parks and Recreation PR-013 4 0 Village Center Pedestrian Connection Parks and Recreation PR-014 4 TOTAL 189,000 DRAFT 20/2-2016 Update Monday,May 23,2011 r> Capital Improvement Program 2012 th,-� 2016 Department Parks and Recreation City of Scandia, Minnesota conta�r —__ _ __ Type Improvement Project# PR-003 II Useful Life 20 years ', Project Name Hay Lake/Lions Park Athletic Field 'I Category Park Improvement Priority 4: Low priority Description Develop athletic field adjacent to Hay Lake/Lion's Picnic Shelter, Olinda Trail Total Cost: $39,000 Grading: $5,000(3 acres) Topsoil: $13,000 (400X250', 4" thick) Seeding, with fertilizer: $6,000(3 acres) Fencing: $10,000(500'X $20/ft, 6'chain link) Soccer goals: $5,000 Estimate does not include additional costs for infields, backstops,bleachers(if youth baseball fields instead of soccer). Does not include any storm sewer or draintile. Does not include additional cost of fence if materials/design changed from chain link for greater compatibility with historic site/museum. Justification Need for soccer field should be demonstrated by FLAA. DRAFT 20/2-20/6 Upda�e Monday,May 23,2011 � Capital Improvement Program 2012 rh�-,, 2016 Department Parks and Recreation City of Scandia, Minnesota Contact Park and Rec Committee _ __ _ ' Type Improvement I Project# PR-004 Useful Life 20 years ' project Name Playground Equipment Hay Lake/Lions Shelter category Park Improvement � Priority 4: Low priority Description New playground equipment at Hay Lake/Lions Picnic Shelter (2013) Justitication Need remains to be determined. Park and Recreation Committee recommends natural materials be used. DR,9FT 2012-2016 Updare Monday,May 23,2011 �`, Capital Improvement Program 2012 rh,-u 2016 Department Parks and Recreation City of Scandia, Minnesota Contact Park and Rec Committee _ _ ___ _ _ _ Project# PR-005 Type New Useful Life 20 years ', rro�e�c Name Skateboard Park 'I � Category Park Improvement Priority 4: Low priority Description Construction of new permanent skateboard park on community center site,adjacent to tennis courts. Concrete slab approx. 30'X 80',4-ft chain link fence, skate equipment.) Site preparation, concrete slab construction and fence: $25,000 Equipment: $50,000 Justification Replacement of portable equipment. DR,4FT 2012-2016 Update Monday,May 23,1011 �/ Capital Improvement Program 2012 rh,� 2016 Department Parks and Recreation City of Scandia, Minnesota Contact Park and Rec Committee __ _ �� I Type New I Project# PR-006 I Usetul Life 20 years �� rro�e�r Name Trail Acquisition and Development ', Category Land Acquisition _ __ _ _ Priority 3: Worthwhile Description Acquisition and development of trails; location, costs to be determined. Justification Park, Recreation and Open Space Plan DRAFT 2012-2016 Update Monday,May 23,2011 �� Capital Improvement Program 2012 rh,-� 2016 Department Parks and Recreation City of Scandia, Minnesota con�e�t Type Improvement Project# PR-008 Useful Life 20 years Project Name Lighted Ball Field Improvements Category Park Improvement _ Priority 4: L,ow priority Description Well, restrooms, scoreboard, picnic tables,bleacher replacement. (Cost undetermined.) Justification Requested by Scandia Softball Association. DRAFT 2012-2016 Update Monday,May 23,2011 /3 Capital Improvement Program 2012 th,� 2016 Department Parks and Recreation City of Scandia, Minnesota co�ta�t Type Replacement Project# PR-OO9 Useful Life I S years ' rro�e�r Name Playground Equipment Replacement-Community Center ' cacegory Park Improvement Priority N/A Description Replacement of playground structure and swings at Community Center site; include ADA accessible equipment. Justification Equipment will be at end of useful life. DRAFT 2012-2016 Update Monday,May 23,20l L �� Capital Improvement Program 2012 rh,� 2016 Department Parks and Recreation City of Scandia, Minnesota conta�t _ Type Replacement Project# PR-01� Useful Life 15 years Project Name Playground Equipment Replacement-Ballfield cacegory oth� Priority N/A Description Replacement of playground structure and swings at lighted ballfield site; nclude ADA accessible equipment. Justification Equipment will be at end of useful life. DRAFT 2012-2016 Update Monday,May 23,2011 rs' Capital Imptovement Program 2012 rh�-,� 2016 Department Parks and Recreation City of Scandia, Minnesota Contact Park and Rec Committee __ _ _ _ Project# PR-011 Type Improvement Useful Life 20 years Project Name Big Lake School Park Improvements Category Park Improvement Priority 4: Low priority Description Provide trailhead for proposed city and county trails. Improvements could include parking, restroom or portable toilet, information kiosk, maps and water. Partner with Washington County and/or other agencies and groups with bicycle trail plannign expertise. Justification Comprehensive Parks, Trails Open Space and Recreation Plan Adopted 7/18/06 DR,9FT 2012-20/6 Update Monday,May 23,20l/ ��' Capital Improvement Program 2012 ch,� 2016 Department Parks and Recreation City of Scandia, Minnesota Contact Park and Rec Committee - _ _ _ Type Improvement Project# PR-�12 Useful Life 20 years , Project Name Bone Lake Park Improvements � Category Park Improvement _---- _ Priority 4: Low priority Description Provide trailhead for prposed city and county trails. Improvement could include parking,restroom/portable toilet, information kiosk, maps and water. Provide connection to Chisago Lake Township park and and trails. Partner with county, township and other agencies and goups with bicycle trail planning experience. Jush�cation Comprehensive Parks, Trails Open Space and Recreation Plan Adopted 7/18/06 DR,9FT 2012-2016 Update Monday,May 23,2011 � � Capital Improvement Program 2012 rh,-u 2016 Department Parks and Recreation City of Scandia, Minnesota Contact Park and Rec Committee __ __ ' Type lmprovement Pro�ect# PR-013 Useful Life 20 years Project Name Children's T-Ball Field Improvements Category Park Improvement __ - Priority 4: Low priority Description Integrate int city parks and trails system. Explore feasibility of othe rsports fields on site; alternate t-ball/sofball with soccer, etc. as per season/demand dictates. Add additional field(s)and/or overflow practice. Explore pedestrian connection to Community Center. Justification Comprehensive Parks, Trails Open Space and Recreation Plan Adopted 7/18/06 DRAFT 2012-2016 Update Monday,May 23,2011 /�1 Capital Improvement Prngram 2012 rh,� 2016 Department Parks and Recreation City of Scandia, Minnesota conte�t I Project# _ PR-�14 _ __ __ TYPe Unassigned Useful Life Project Name Village Center Pedestrian Connection cacega�y Other Priority 4: Low priority Description Provide a pedestrian pathway between Oakhill Lane to the west end of Ozark Ct. N. as depicted on Map 31 (Planned Village Transportation Improvements) of the 2008-2030 Comprehensive Plan. Jusafication DR,9FT 2012-2016 Update Monday,May 23,201/